Best Church Accounting Software To Manage Finances In 2025

Xero is a cloud-based accounting software that allows businesses to manage their financials, including invoicing, bill payments, expenses, and bank reconciliation.

Why I Picked Xero: One thing that Xero is commonly praised for is its user-friendly interface and ease of use. Church leaders will find the software intuitive and simple to navigate, making it easy for them to manage their financial transactions and generate reports. This makes it great for small churches, who may not have time or energy to spend on learning new tools.

Xero can be used for church accounting needs by allowing the church to track their financial transactions, such as income from donations, expenses for events and programs, and payments for bills and expenses. It can also be used to generate financial reports, such as balance sheets and profit and loss statements, which can be useful for budgeting and decision-making.

Additionally, it can be used to manage the church's payroll and employee expenses, as well as track the church's assets and liabilities. Overall, Xero can provide churches with a comprehensive and efficient way to manage their financials, allowing them to focus on their mission and core activities.

Xero Standout Features & Integrations

Features include invoicing, bank reconciliation, expense management, financial reporting, payroll, multi-currency, mobile app, time tracking, collaboration, chart of accounts, and third-party integrations/add-ons.

Integrations include PayPal, Microsoft Outlook, MailChimp, HubSpot CRM, and others. You can access hundreds of more connections using Zapier, though it requires a separate subscription (free and paid options).

QuickBooks Online is a versatile, cloud-based accounting software tailored to meet the needs of small to medium-sized businesses, including specialized sectors like churches requiring unique financial management features. Its comprehensive set of features and user-friendly interface position it as a suitable choice for businesses seeking a robust bookkeeping solution that can handle a variety of financial tasks.

Why I picked QuickBooks Online: This software excels as church accounting software by offering customizable accounting solutions, donation tracking, and financial reporting tailored to the specific needs of religious organizations. Additionally, the software helps automate tax preparation for non-profits and maintain compliance with tax regulations.

A huge differentiator is its capability to automate various bookkeeping tasks, which can be particularly beneficial for churches with limited accounting staff.

QuickBooks Online Standout Features & Integrations

Features that make this software stand out include donation tracking which helps you simplify donation management which is critical for accurate donor records and financial transparency. Also, its fund accounting helps track designated funds and grants accurately.

Integrations include PayPal, Square, Shopify, Stripe, Gusto, TSheets, Bill.com, Hubdoc, Receipt Bank, Fathom.

ChMeetings is a cloud-based Church Management Software (ChMS) designed to help faith-based organizations of all sizes streamline their operations. Used by over 7,000 churches worldwide, it provides an intuitive, multilingual platform that simplifies church administration while remaining budget-friendly.

Why I picked ChMeetings: As a church accounting software, ChMeetings allows users to manage finances by tracking expenses, monitoring funds, and generating visual reports for financial insights. The software also integrates accounting functions with other church operations, enabling the addition and management of transactions, accounts, funds, categories, and payees. This integration helps churches maintain accurate financial records and perform reconciliations without requiring advanced accounting knowledge

Users can also create tailored budgets and track progress, giving visibility into available resources to help the church achieve its goals. Furthermore, the platform is known for accommodating different church sizes, with various priced plans and a free plan available.

ChMeetings Standout Features & Integrations

Features that make this software stand out include its all-in-one approach, with member profile management, event booking and check-in, outreach, confession appointments, event calendar, donations, online payment, ad-hoc forms, and granular access control. The platform is also GDPR-ready, secure, and available in multiple languages.

Integrations include MailChimp, PayPal, Twilio, and SMSGlobal. It also offers a developer API.

AccountEdge Pro is a small business accounting software that provides advanced financial management and inventory tracking tools.

Why I Picked AccountEdge Pro: AccountEdge Pro is a comprehensive accounting software designed for small businesses (or churches) that provides advanced financial management and inventory tracking tools. AccountEdge Pro offers a wide range of financial management tools such as invoicing, billing, and tracking of expenses. It also provides detailed financial reporting and analysis capabilities, allowing users to track their business's financial performance and make informed business decisions.

AccountEdge Pro is designed to be user-friendly and easy to navigate, allowing users to quickly and easily manage their finances and inventory. It also offers a variety of tutorials and support resources to help users get started.

AccountEdge Pro has inventory tracking and sales tax calculations if you sell anything through the church, like Bibles, t-shirts, or event tickets.

The one-time fee option for Windows is great for churches who aren't looking for a monthly software-as-a-service subscription, which can really add up cost-wise over time. One payment and you own it forever. Unfortunately, the single-use license isn't available for Mac, which offers a per-month subscription only.

AccountEdge Pro Standout Features & Integrations

Features include financial management, inventory management, contact management, sales tax, payroll, time billing, job costing, multi-currency, and third-party integrations/add-ons.

Integrations include QuickBooks, Salesforce, Square, Microsoft Excel, TSheets, Harvest, and most bank feeds.

IconCMO is a church management software that provides tools for membership management, contributions and donations management, financial management, event management, communication, and reporting.

Why I Picked IconCMO: IconCMO is a church management software that excels in several areas like fund management, membership management, accounting, and collaboration.

IconCMO is super easy to navigate and intuitive to use. The interface is user-friendly and straightforward, making it easy for churches to manage their information.

IconCMO provides robust financial management capabilities, including accounting, budgeting, financial reporting, and revenue recognition. Users appreciate the software's ability to track income, expenses, and donations and generate financial statements.

IconCMO does more than just accounting, too. It offers tools for tracking member information, including contact details, attendance, and giving history. Pastors can manage member information and create custom attendance and donations reports. IconCMO even allows churches to schedule, register, and track attendance for events, such as classes, meetings, and fundraisers.

IconCMO is a great 'jack-of-all-trades' software with tools for modern church communications including email, text messaging, and social media, alongside everything you expect from a church accounting software.

IconCMO Standout Features & Integrations

Features include membership management, financial management, event management, communication, reporting, online giving, mobile access, security, cloud-based, and third-party integrations/add-ons.

Integrations include Vanco, PayPal, Stripe, Elavon, First Data, Authorize.net, ADP, Paychex, QuickBooks Online, Xero, Church Community Builder, Fellowship One, Planning Center, MailChimp, Constant Contact, Emma, Facebook, Twitter, and LinkedIn.

ACS Technologies is a provider of church management software that offers a range of solutions for church administration, including membership management, accounting, donation tracking, and communication tools.

Why I Picked ACS Technologies: ACS Technologies is highly praised for its church accounting features which are designed to meet the specific needs of churches. The software provides a variety of tools to help churches manage their finances, including donation tracking, budgeting, and reporting.

ACS Technologies provides a general ledger, accounts payable, accounts receivable, and cash management capabilities, which enable churches to manage their financial information and produce financial statements. It also allows churches to easily track donations and pledge payments, including automatic deposit of electronic funds, and generation of donation statements for tax purposes.

ACS Technologies has great budgeting and forecasting capabilities that allow churches to set and track budgets, and compare them to actual financial performance. Plus, it provides a wide variety of financial reports, including income statements, balance sheets, and giving reports, which helps churches to analyze their financial data and make informed decisions.

Overall, ACS Technologies is seen as a powerful and flexible church management software that can help churches streamline their financial processes, improve efficiency, and make more informed decisions with real-time financial data.

ACS Technologies Standout Features & Integrations

Features include membership management, contributions & donations management, financial management, event management, communication, reporting, security, mobile access, cloud-based, and third-party integrations/add-ons.

Integrations include ADP, Paychex, Vanco, Breeze, Salesforce, Microsoft Dynamics, WordPress, MailChimp, Constant Contact, Facebook, Twitter, Tableau, Power BI, and others.

Botkeeper is an AI-powered bookkeeping software that automates financial tasks and provides real-time data insights for businesses.

Why I Picked Botkeeper: Botkeeper is an AI-powered bookkeeping software that is designed to automate many of the financial tasks that churches typically have to handle manually. One of the key features that Botkeeper excels at is its automation capabilities. The software uses advanced artificial intelligence algorithms to automate tasks such as data entry, bank reconciliation, and financial reporting. This allows church leaders to save time and reduce the risk of errors.

Another strength of Botkeeper is its ability to provide real-time data insights. Botkeeper is able to analyze financial data in real-time, providing churches with a clear picture of their financial health and performance. This allows them to identify trends, identify areas for improvement, and make more informed decisions about their financial strategies.

Botkeeper also offers a great customer support, which ensures that any issues or concerns are addressed quickly. The software is user-friendly and easy to navigate even for those with little or no accounting experience. Furthermore, Botkeeper is cloud-based, which means that churches can access their financial information and data from anywhere at any time.

Botkeeper Standout Features & Integrations

Features include automated bookkeeping, analytics, ai, financial forecasting, customizable reports, multi-user access and permissions, cloud-based access, mobile app access, 24/7 customer support, reminders and notifications, billing and invoicing, expense tracking, payroll processing, budgeting, and third-party integrations/add-ons.

Integrations include Stripe, Gusto, QuickBooks, HubSpot, LinkedIn, Hootsuite, PayPal, Zendesk, Kissmetrics, and Chargify.

Blackbaud Financial Edge NXT is an accounting software specifically designed for non-profit organizations, providing tools for financial management, donor management, grant management, and reporting.

Why I Picked Blackbaud Financial Edge NXT: Blackbaud Financial Edge NXT can help churches in several ways. First, it can help churches manage their finances effectively by providing a single, integrated platform for financial transactions, budgeting and forecasting, and financial reporting. This can help churches to keep track of their income and expenses, manage their budget, and make informed financial decisions.

Second, Blackbaud Financial Edge NXT can help churches manage their donor relationships. The software has a donor management feature that allows churches to track donors, process gifts, and manage fundraising activities. This can help churches to better understand their donors, identify trends in giving, and build stronger relationships with their donors.

Third, Blackbaud Financial Edge NXT can help churches manage their grant funding. The software has a grant management feature that enables churches to track grants, manage proposals, and report on grant-related activities. This can help churches to identify new funding opportunities, apply for grants, and manage the grant-related processes.

Overall, Blackbaud Financial Edge NXT can help churches to manage their finances and donor relationships more effectively, while also providing tools to help them comply with regulations and find new funding opportunities.

Blackbaud Financial Edge NXT Standout Features & Integrations

Features include financial management, general ledger, accounts payable & receivable, budgeting & forecasting, and financial reporting, donor management, grant management, reporting and analytics, including, customizable reports and dashboards, automated workflows and approvals, multi-user access and permissions, mobile app access, expense tracking, payroll processing, and third-party integrations/add-ons.

Integrations include Paycor, Blackbaud Raiser's Edge NXT, Procurify, MineralTree Invoice-to-Pay, Bellwether PO and Inventory, Windward Core, DBxtra, MartusTools, WorkPlace Requisition & Procurement, Planning Maestro, DLS Financials, contactSPACE, and Endowment Manager.

Realm is a comprehensive church management software designed to help churches grow and thrive. It offers a wide range of tools and services for pastoral care, administration, accounting, ministry, planning, stewardship, and more, all aimed at connecting the church community and empowering pastors to better care for their congregation.

Why I Picked Realm: Realm's church accounting software is designed to cater to the specific financial management needs of churches and religious organizations. It offers a suite of features that includes payroll processing, fund accounting, and integration with Realm Giving, which allows for the automatic posting of contributions as deposits into the general ledger.

The software supports both cash and accrual-based accounting methods, ensuring compliance with accounting standards and accurate record-keeping. Users can organize their chart of accounts by fund, track income and expenses, manage disbursements such as bill payments and check printing, and reconcile bank and credit card statements. 

Additionally, Realm provides tools for tracking vendors and transactions, budgeting, and generating customizable reports to review financial details. Overall, this comprehensive solution aims to assist churches in maintaining solid financial discipline and providing transparency to congregations and vendors.

Realm Standout Features & Integrations

Features include account segments for more detailed reporting of transactions as well as tools for administrative tasks, like volunteer management, background checks, event management, and reporting. Realm also offers mobile apps for better congregation connectivity.

Integrations include Verified First, Nelco, Constant Contact, Growth Method, Go Method, Vanco, and more.

MIP Fund Accounting is a financial management software specifically designed for nonprofit organizations, government entities, and other organizations that need to track and report on multiple funds or grants, with features such as fund accounting, budgeting, and reporting capabilities.

Why I Picked MIP Fund Accounting: MIP Fund Accounting is praised for its robust fund accounting capabilities, allowing organizations to track and manage multiple funds and grants effectively.

MIP Fund Accounting can also handle complex financial reporting, including government and grant reporting, as well as the flexibility to customize reports to meet the specific needs of their organization.

In addition to that, the software is also well known for its budgeting capabilities, that allow organizations to set and track budgets for individual funds or grants, and compare them to actual financial performance.

Overall, MIP Fund Accounting software is a powerful and comprehensive financial management tool that can help churches effectively track and manage multiple funds and grants, while providing the necessary reporting and budgeting capabilities to support their decision-making processes.

MIP Fund Accounting Standout Features & Integrations

Features include fund accounting, budgeting, financial reporting, accounts payable, payroll, general ledger, grant management, mobile access, and third-party integrations/add-ons.

Integrations include Diversified Billing, Martus, TripLog, Paypool, CUSI, and SkyStem ART.