Running payroll can be complicated for both small and large churches. But you can simplify the process with church payroll software. Payroll software automates most, if not every, step in the process, making it easy to manage payments and set up direct deposits.
Read my review to learn more about the best church payroll software you can use in 2023. My review includes a brief description and a screenshot of every solution that made it on the list, as well as a comparison chart so you can determine which tool could help you manage your church’s payroll.
Here’s the list of the best tools that I’ll cover in this article.
What do I look for when I select the best church payroll system? Here’s a summary of my evaluation criteria:
- User Interface (UI): I look for tools that have clean layouts, so you and your church staff don’t waste time trying to find the right features in order to set up payroll.
- Usability: I look for solutions that are easy to use, so church leaders and staff can run payroll with ease.
- Integrations: I look for software that integrates with the other solutions in your app ecosystem, such as church accounting software, church management tools, or communication apps.
- Value for $: I look for tools that allow you to save time when running payroll and managing church finances, so you can get the most out of your investment.
Church Payroll Software Key Features
- Accounting: The payroll tool should act as a basic church finance software and help you with multiple church accounting aspects, such as accounts payable, accounts receivable, and a general ledger.
- Simple Payroll: The solution should help you calculate wages, make deposits and generate tax reports.
- Payroll scheduling: The tool should allow you to schedule payroll so you can pay your staff in a timely manner without difficulty.
- Automation: The solution should enable you to automate some tasks so you can save time when running payroll.
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Overviews Of The 10 Best Church Payroll Software Solutions
Here’s a brief description of each church payroll platform to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
1. FellowshipOne - Set up payroll and clergy allocations with a step-by-step guide
FellowshipOne is a payroll and accounting software specifically developed to help church leaders manage their resources. The solution has an integrated payroll processing feature that automatically tracks payments in your general ledger, so you can rest easy knowing that there’s no need to duplicate data.
One of the great things about this software is that it guides you through the payroll process. You can set up special clergy allocations and benefits, and you can also group employees who earn similar rates for faster processing.
Fellowship One integrates with EasyTithe, Church Champions, Call-em-all, Brushfire, and Webconnex, among other apps.
FellowshipOne offers custom pricing upon request. You can try out the platform for free for 30 days.
2. Church Windows - Run payroll and benefit from dedicated support
Church Windows is a church management software with a good payroll feature. This solution creates a centralized location for all your accounting and financial information, so you can gain visibility into your finances and simplify your existing processes.
The highlight of using this platform to run payroll is that it allows you to generate checks, tax forms, reports, and allowances with ease. The Federal and State tax tables are updated when necessary, so you don’t need to change them yourself. You can also transfer your payroll information into the accounting module.
Church Windows has a slight learning curve, but the software’s support team can guide you through the payroll process.
Church Windows costs from $279/month. You can access a demo and request a free trial.
3. PowerChurch Plus - All-in-one church software with good payroll features
PowerChurch Plus is an all-in-one church management software with dedicated payroll features. The solution helps you with church bookkeeping, financial management, as well as other aspects of church management.
This software creates a database for all your financial and personal records, making it easy to access information. You can also run payroll and pull reports on your contributions and accounts payable throughout the fiscal year.
The solution’s Knowledge Base helps you set up and maintain payroll according to federal and state laws. You can also access detailed guides and screenshots to speed up the setup process.
PowerChurch software integrates with several apps, including Vanco, Dynamic Systems, Avery, SimpleTexting, Clockify, and Constant Contact.
PowerChurch Plus costs from $395. You can download a free demo.
4. Wave - Set up automated tax payments and control your finances
Wave is a cloud-based church software that allows you to check your accounting and financial information from wherever you are. The platform covers all the financial needs of a church, from payroll service to online donation processing and bank connections.
This software stands out thanks to its clean layout. Every feature and functionality is highlighted accordingly, so even people who are not tech-savvy can quickly learn their way around this tool.
The payroll feature allows you to generate W2 and 1099 forms in preparation for tax season and deposit money into your staff’s bank accounts. Wave also enables you to set up automated tax payments for specific states in the US.
Wave costs from $20/month. You can try the solution out for free for 30 days. You can also access a free-forever version with limited functionalities.
5. CDM+ - Schedule direct deposits in advance and automate the payroll process
CDM+ is an online church management software that enables clergy members to speed up their payroll process. The software creates an online portal for your employee so they can access their pay history, pay stubs, withholdings and deductions.
The solution also allows you to schedule direct deposits in advance, so you can automatically run payroll during bank holidays. The tool also helps you with other financial aspects, such as online giving tracking or fund accounting, and enables you to generate custom reports.
This software has a mobile-friendly version, so you can access it on any device, from anywhere, at any time.
CDM+ offers custom pricing upon request. You can schedule a demo and try the solution out for free for three months.
6. FreshBooks - Keep track of expenses and create personalized invoices
FreshBooks is a cloud-based accounting software that has a module designed to help the leaders of any faith based organization with bookkeeping and financial management. This solution allows you to track expenses, create reports about your church’s financial situation, and run payroll.
The platform enables you to create professional-looking invoices for the weddings and christenings you officiate, and keep a record of donations. Community leaders and church members can set recurring payment schedules. The system automatically deducts local, state, and federal taxes from the paychecks, so you’ll never encounter errors.
FreshBooks integrates with multiple solutions, such as Squarespace, Gusto, Hurdlr, Mailform, and Zapier.
FreshBooks costs from $4.50/month. You can access a free 30-day trial.
7. QuickBooks - Automate your tax filing and payroll processes
QuickBooks is a payroll solution that’s ideal for faith leaders, whether you run a large or small church. The platform has a straightforward design, so even older members of your religious organization should be able to use it without difficulty.
This software enables you to track your staff’s time, approve timesheets, and create invoices on multiple devices. You can automate your payroll, and the solution will even help you calculate and file your federal and state taxes. With Quickbooks Premier, you can receive expert guidance on how to set up your payroll.
QuickBooks integrates with hundreds of apps, including Square, Paypal, Shopify, Gusto, and CRMs.
Quickbooks costs from $22.50/month. You can try out the software for free for 30 days.
8. Xero - Create an online database for your payslips and financial records
Xero is an online accounting solution that doubles as a nonprofit accounting software. The platform has a beautiful build that’s easy to navigate and understand, so you should be able to find and use most of its features with minimal training.
The payroll tool helps you set up recurring pay runs and keep basic pay records. You can enter employee hours, set up and update hourly rates, and calculate deductions. You can send your staff payslips via email or you can print them. The platform stores the information online, so your church members can check their payslips using mobile devices.
Xero integrates with dozens of solutions, including EzzyBills, Stripe, Deel, HubSpot, Square, PayPal, and Zapier.
Xero costs from $12/month You can access a 30-day free trial.
9. Rise - Put payroll on autopilot and receive notifications if you make errors
Rise is a people management platform that enables any nonprofit organization to manage HR, benefits, and payroll. The solution helps you automate your payroll-related payments, so you can focus on worship.
This software allows you to run payroll as many times as you need, make off-cycle payments, and give bonuses. It calculates your taxes according to federal or local laws, and it accounts for overtime or holiday pay. The solution summarizes everything so you can review your payments and warns you if it detects errors.
Rise costs from $6/month for businesses with over 20 employees. A $30/month base fee applies for businesses with fewer employees. You can book a free demo.
10. Gusto - Run payroll with a solution that files your taxes for you
Gusto is a popular HR and payroll management solution. The platform is a great choice for modern churches because it enables you to set your employees up with benefits and manage paid time off. And the solution also creates an online database for your staff’s pay stubs, so they can check them out using mobile devices.
The great thing about using this app is that it files your taxes for you. Every time you run payroll, the solution files your tax sheets with the right federal or state agencies. The software keeps track of tax changes, so you don’t have to worry about misfilings.
Integrates with multiple apps, including Aplos church software, 15Five, 7Shifts, ActiveCampaign, Asana, Clover, QuickBooks, and Bonusly.
Gusto costs from $40/month plus $6/staff member. You can schedule a live demo.
Other Church Payroll Options
Here are a few more church payroll tools that didn’t make the top list.
- Wagepoint - Payroll simplification solution that helps community leaders run payroll and get support when filing their taxes.
- BambooHR - Online HR platform with a powerful payroll feature that helps you manage your team’s pay.
- Hubstaff - Employee monitoring platform that enables you to track your staff’s activity, create invoices, and automate your payroll process.
Not looking for church payroll software? Here's some other types of church software you might be in the market for:
- 10 Best Church Bookkeeping Software For Church Accounting In 2023
- 10 Best Church Giving Software For Collecting Tithes & Donations In 2023
Simplify Your Payroll With Dedicated Software
Church payroll software enables you to automate your payroll and simplify your tax filing process. And the best church accounting software helps you create positive experiences for your employees with benefits management and paid time off tracking.
And positive staff experiences help your church members be more effective. As a 2017 Salesforce report shows, employees who benefit from positive work experiences are 4.6 times more likely to “give it their all” at work.
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