21 Best Church Membership Software Reviewed For 2024
10 Church Membership Tool Shortlist
Here's my pick of the 10 best software from the 23 tools reviewed.
"Why isn't this event better attended? Was the whole church notified about it?"
"Shoot, I just met that new member last week... what's their name again?"
"The sanctuary feels more full these past few weeks... are we growing?"
"Do I have the right contact info for that potential new volunteer? They still haven't responded to my email about serving in kids ministry..."
If pastoring your church is anything like pastoring mine, then thoughts like these cross your mind on the regular.
ENTER church membership software: a solution to strengthen and support your church membership management.
There are a bazillion options to choose from... the right solution will allow you and your leadership team to...
- Keep up-to-date with who is in your congregation
- Send church-wide communication
- Organize events
- Set up fundraisers
- Provide learning materials to churchgoers
If this sounds great, stick around: In this post, I’ll unpack the ‘need to know ‘ about church membership software, filtered from my decades of church leadership experience.
Why Trust Our Church Membership Software Reviews
I’ve worked for several churches of various sizes over my career in a variety of leadership positions. Today, I serve as a lay pastor for a growing church. All that to say, I know firsthand the important role that a robust, flexible administrative support structure plays in the growth and development of a healthy church.
And, honestly, my team and I have been testing and reviewing church membership software since 2019. As pastors and church leaders ourselves, we know how critical (and difficult!) it is to make a sound decision when selecting software. To that end, we invest in deep research to help pastors and church leaders make better software purchasing decisions.
We’ve tested more than 2,000 tools for different church use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent and about our church membership software review methodology.
The 10 Best Church Membership Software Solutions Summary
| Tools | Price | |
|---|---|---|
| Gracely | From $45/month (billed annually) | Website |
| ChMeetings | From $12/month | Website |
| ChurchTrac | No price details | Website |
| Churchteams | No price details | Website |
| Planning Center | From $14/month/up to 75 group members | Website |
| Neon Membership | From $99/month | Website |
| ACS Realm | No price details | Website |
| Church Windows | from $279/month | Website |
| Sunergo | No price details | Website |
| Hivebrite | Custom pricing upon request | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow to Choose Church Membership Software
Every pastor’s decision-making process is unique. As you and your team work through your church's process, keep these points in mind:
Scalability: Your church membership software should grow with your congregation. As your church expands, your needs will change. The software must handle more profiles, complex data, and increased interactions without slowing down.
- Look for options that offer tiered services or add-on features. For example, start with basic database management and add tools like event planning and communication modules only as needed.
User Friendliness: The software should be simple and intuitive. Volunteers with different tech skills will use it. Easy data entry, updates, and report generation are key.
- Choose software with a clean interface, strong customer support, and training resources. This reduces training time and encourages more volunteers to use it.
Integration Capabilities: The software should work well with other tools your church uses, like accounting software, email marketing platforms, and social media. This prevents isolated data and improves record-keeping and engagement.
- For example, when a new member joins, their info should sync across all platforms, making communication and admin tasks easier.
Data Security and Compliance: This is crucial since the software handles sensitive personal info. Ensure it complies with data protection regulations like GDPR or CCPA.
- Look for features like secure data encryption, regular backups, and strong access controls to protect against breaches and responsibly handle member information.
Overviews Of The 10 Best Church Membership Software Solutions
Here’s a brief description of each church membership app to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
Gracely is an intuitive church management software designed to help churches of all sizes manage people, events, and resources. With a free plan available, its platform is accessible to even the smallest churches with minimal resources. Its features include member management, communication tools, donation management, and event management.
Gracely stands out for its people management capabilities. The platform allows churches to create detailed member profiles and track attendance, participation in church activities, and donations. The platform also facilitates communication with both individuals and groups through its integrated messaging system.
Beyond people management, Gracely offers a range of additional features like the customizable church portal to create a personalized online presence. Additionally, it provides a free migration service to help churches transition from their existing systems to the Gracely platform.
ChMeetings is a user-friendly and affordable church management software that simplifies church administration by organizing members, events, and donations, tracking and scheduling volunteers, and facilitating accounting processes.
The software offers a comprehensive people directory where you can centralize information, create groups, and communicate in one place. This feature also includes custom fields, mapping of addresses, country profiles, bulk profile updates, and automatic grade level updates for those who are still in school.
Additionally, ChMeetings encourages engagement online with a member portal that provides access to the platform. This space allows individuals to manage their own profiles, access events, receive notifications, and more.
ChurchTrac is a church database software that helps you make contact lists you can communicate with. The platform enables you to add pictures to your database, making it easier to keep track of new members.
With ChurchTrac, you can add different roles to your profiles, such as member, prospect, or donor. In addition, the software also enables you to add private notes to profiles. The private notes can only be accessed by people with certain permission levels.
ChurchTrac syncs with MailChimp, allowing you to email contacts directly from the app. You can also use the app to text your attendees.
Oversee the activity of your attendees with the help of detailed reports
Churchteams is a church membership software that’s optimized for mobile devices. The platform enables community leaders to create in-depth contact databases that include everyone’s information, family structure, church involvement, and attendance over time.
This solution makes it easy to coordinate your staff, attendees, and volunteers. Everyone can text a local number to contact your church for everything they need, from information about church service to registration or giving for church events.
One of the things that make this solution stand out is its reporting dashboard. This dashboard helps pastors and staff members discover how their church is doing by comparing year-to-year giving, year-to-date (YTD) giving by method, year-to-year worship, and attendance.
Make your church attendees’ profiles as detailed as you want with custom fields
Planning Center is a service planning and scheduling platform with good membership management capabilities. The platform is easy to use, and both its desktop and mobile versions have nice interfaces that are friendly to people who are not tech-savvy.
This software’s contact database allows you to create custom fields for every profile you create. This helps you keep track of your attendees’ baptism dates, completed classes, or gift assessments, making it easier to build meaningful relationships with them.
Planning Center keeps accurate records of the activity of your members and their communication, and you can use the platform to search for information when needed.
Neon Membership is a membership management software that’s suitable for church administration. The solution helps you organize your contacts and leverages intelligent marketing tools to help you plan events, deliver personalized communications, and manage donations.
This platform’s automation features can help you develop personalized workflows to save time and increase membership engagement. You can create automated sequences to greet new members via email or to invite regular attendees to fundraisers or events.
Neon Membership integrates with popular accounting software, such as QuickBooks.
Realm is an online church management solution that can help you build an engaged community. The platform creates a directory for all your contacts, and you can segment your church members based on different criteria. Realm also creates a central location for all your communications, so you can easily track different conversations.
The software allows you to create multiple users with different permissions, so church leaders can ensure that staff members don’t stumble upon private information when operating the tool. Even though this tool is cloud-based, it stores contact information on your device, so you can access your attendees’ profiles when you’re not online.
One of the good things about this platform is that it helps with online giving. The friendly interface makes it easy for your congregation to make a digital donation when they cannot attend service.
Keep track of congregation members and run payroll with a single solution
Church Windows is a flexible church management software that helps you keep track of attendees’ records. The solution enables you to organize your staff and volunteer schedules, and also enables you to track donations and run payroll.
This solution offers comprehensive documentation. If you encounter any problems when using it, you can also contact support via phone or email and consult with an expert.
One of the nice things about this platform is that it creates a trail for every action your contacts make. You can easily track attendance, event participation, and donations.
Sunergo is an all-in-one church management system with strong church members management features. The platform helps you create a central location for all your staff and attendees’ profiles, so you can collect information and find it when needed.
This solution helps you track your congregation’s attendance and event participation, and it sends you custom reminders for birthdays, anniversary dates, or specific achievements.
One of the nice things about this platform is that it enables you to monitor individual or household attendance trends, helping you plan your church events accordingly.
Hivebrite
Use automation and personalized messaging to invite your congregation to service
Hivebrite is a popular community management solution that’s popular with non-profit organizations. The platform's features and simple interface make it perfect for church and community leaders.
This solution helps you engage with your congregation with personalized messaging so you can prevent them from lapsing. The tool’s analytics features are top-notch and help you identify which members of your community are active and engaged, and which could benefit from your support.
Hivebrite’s communication features enable you to send the right emails to the right churchgoers. You can set up email campaigns and use dynamic filters to customize your audience for each message. You can also create automated weekly email campaigns to invite your congregation to service.
Hivebrite integrates with multiple tools, including social media platforms like Facebook or Twitter.
Additional Church Membership Software Options
In addition to the top 10 above, my team and I recommend checking out these additional options:
Our Church Membership Software Selection Criteria
As my team and I approached this article, we took enormous care to thoroughly analyze the general functionality and specific use cases of each of the church membership software options. Each tool on this list was chosen to meet a broad range of church needs. More specifically, we looked for utilities that were most relevant to the unique daily operations and strategic goals that drive churches.
Here’s a breakdown of exactly HOW we evaluated and scored the various software options on the above list:
Core Church Membership Software Functionality: 25% of total weighting score
Common features of church membership software are member management, donation tracking, event planning, volunteer coordination, financial reporting, communication tools, attendance tracking, mobile access, data security, and customizable fields. Each of the software options included in this list had to fulfill the following common use cases:
- Member Directory Management: Keeping an updated and searchable list of all church members.
- Donation and Pledge Tracking: Monitoring financial contributions efficiently.
- Event Scheduling and Management: Organizing church events with ease.
- Volunteer Coordination: Assigning roles and scheduling volunteers for church activities.
- Communications: Sending out newsletters, emails, and texts to keep the congregation informed.
Additional Standout Features: 25% of total weighting score
- Innovative Reporting Features: software should offer advanced analytics and customized reporting to understand membership trends and financial health.
- Social Media Integration: software should provide seamless integration with social media platforms to enhance engagement and reach.
- Advanced Security Features: Software solutions must offer top-tier data protection measures to safeguard member information.
- Multi-site Management: Software should efficiently manage data across multiple church locations.
- Language Support: Software options should offer multilingual support to cater to diverse congregations.
Usability: 10% of total weighting score
- Intuitive Interface: Each platform should include a clean, user-friendly interface that simplifies complex tasks.
- Mobile Optimization: Software should be fully functional on mobile devices, ensuring accessibility on the go.
- Drag-and-Drop Functionality: Do the tools incorporate drag-and-drop editing for scheduling and management tasks?
Onboarding: 10% of total weighting score
- Comprehensive Training Materials: How comprehensive is their training and support materials (videos and documents)?
- Interactive Product Tours: Do they provide interactive tours within the platform to guide new users through key feature?
- Responsive Customer Onboarding Support: How quick and helpful is the support during the initial setup and ongoing use of the platform?
Customer Support: 10% of total weighting score
- 24/7 Support Availability: Is support accessible anytime? This is crucial for resolving urgent issues.
- Multiple Channels of Support: Is support available through various channels like live chat, phone, and email.
- Proactive Problem Solving: Does the support team not only respond to issues but also proactively work to improve user experience?
Value For Money: 10% of total weighting score
- Transparent Pricing: Are there clear and straightforward pricing structures without hidden fees?
- Flexible Plans: Are there different pricing tiers that match the size and budget of different churche?
- Cost Efficiency: Does the pricing reflects the quality and range of features offered?
Customer Reviews: 10% of total weighting score
- User Satisfaction: High user satisfaction ratings indicating that the platform meets or exceeds user expectations.
- Testimonials: Positive feedback from current users, emphasizing the software’s reliability and efficiency.
- Consistency in Reviews: Consistency in positive reviews across different users and church types.
To my team and I, software effectiveness is critical. We expect that they meet standard requirements but also offer additional value. After all - we are working to transform our communities with the Grace of God… we need tools that allow us to do that more effectively.
Pastor Saves Streamlines Operations and Organizes Church Records
"Church membership software has been a game-changer for our congregation. We needed a reliable system to manage our membership and finances, and this software delivered exactly what we needed. It allows us to track detailed member information, including family records and ministry involvement, which has been helpful. The secure login and customizable user access controls ensure that our data is safe and only accessible to those who need it.
The financial reporting features are outstanding. We can easily generate remittance reports and statistical financial reports with our church giving software, making our administrative tasks much simpler. The ability to import membership data from Excel has saved us countless hours. This software is an invaluable tool for any church looking to streamline their operations and keep their records organized."
Pastor Damian C.
Trends in Church Membership Software
As we progress through 2024, church membership software continues to undergo significant transformations. Modern church communities especially feel the need for more efficient, integrated, and user-friendly solutions. There are a handful of trends worth keeping an eye on:
Prominent Trends in Church Membership Software
- Enhanced Integration Capabilities: Modern church membership software is increasingly integrated with social media, financial management tools, and email marketing services. I expect that this trend is driven by a need to streamline administrative tasks and ensure that all church operations can be managed through a unified cohesive system, thereby improving efficiency and reducing the likelihood of data errors.
- Advanced Data Analytics: There is a significant push towards incorporating sophisticated analytics and reporting features. This provides access to deeper insights into membership dynamics, donation patterns, and event attendance - giving you and your leadership a wide base of knowledge for making wise decisions.
- Mobile Accessibility: Church membership software developers are prioritizing mobile optimization (ie: apps, responsive web design, etc) to ensure. This includes the development of mobile apps and responsive web designs that ensure members and staff can access the software from anywhere, enhancing communication and participation within the church community.
- Customization and Personalization: As churches vary greatly in their needs and operations, software that offers extensive customization and personalization features is becoming more popular. This trend caters to the need for software that can adapt to specific church workflows, member management styles, and communication strategies, providing a more tailored user experience.
- Security Enhancements:Given the sensitive nature of the data handled by church membership software, there is an ongoing emphasis on improving security measures. This includes advanced encryption techniques, regular security audits, and compliance with global data protection regulations, ensuring that member information is safeguarded against potential threats.
Cutting-Edge Advancements:
- Some of the most innovative features include virtual reality (VR) environments for remote church services and AI-driven predictive analytics to forecast membership changes and financial contributions. These cutting-edge features are designed to cater to the growing interest in digital-first congregational experiences and data-driven church management strategies.
In Decline: Importance of On-Premise Solutions:
- The demand for traditional on-premise church membership software is diminishing in favor of cloud-based solutions. The shift towards the cloud reflects a broader trend of digital transformation in church management, driven by the need for cost efficiency, better scalability, and improved accessibility.
These trends and features underscore the evolving nature of church membership software in 2024, reflecting a move towards more interconnected, data-informed, and user-centric solutions. This evolution is not just about keeping up with technology but is deeply rooted in addressing the unique challenges and opportunities faced by churches today, ensuring they can thrive in an increasingly digital world.
What is Church Membership Software?
Simply stated, church membership software is a category of software that assists lead pastors and church leaders in managing church operations. This can look like a variety of things, including:
- Member databases
- Communication tools
- Event scheduling
- Financial tracking and reporting
By leveraging church membership software, you can spend less time and energy on administrative tasks, and more time and energy doing the work of the ministry.
This type of software helps pastors and church leaders save time and energy by automating administrative tasks. Church membership software can enhance communication efficiency through integrated tools like email newsletters and SMS, ensuring that information reaches all members promptly and reliably.
Church Membership Key Features
Church membership software can improve how we manage and engage our church community. It streamlines administrative tasks and helps build a vibrant, well-connected community. Here’s what good church membership software should offer:
Member Profiles: Keep detailed records of each member's info. This helps personalize communication and understand your community's demographics.
Event Management: Organize and promote church events easily. This boosts participation and ensures events meet the congregation’s interests.
Volunteer Management: Schedule and communicate with volunteers effectively. This ensures events and services run smoothly and keeps volunteers engaged.
Communication Channels: Use email, text messaging, and social media integration to maintain communication with members. This keeps everyone informed and engaged with church activities.
Donation Management: Track and report financial contributions from members. This helps monitor financial health and maintain transparency.
Attendance Tracking: Track attendance at services and events. This provides insights into member participation and helps tailor outreach efforts.
Reporting and Analytics: Measure the effectiveness of church programs and outreach efforts. This helps make informed decisions about investment and engagement.
Mobile Compatibility: Ensure the software works on mobile devices. Members and staff should interact with the church’s systems from anywhere.
Data Security: Protect sensitive member information with strong security protocols. This maintains trust and complies with data protection laws.
Customizable Features: Customize the software to meet your church’s unique needs. This flexibility helps better serve your community.
Choosing the right church membership software is important. Good software supports your efforts to manage church operations and engage members. Each feature above helps achieve your church’s mission.
The right software allows you to focus on the spiritual growth of your community. By choosing a platform with these key features, you set your church up for success.
Benefits of Church Membership Software
As you contemplate the adoption of church membership technology, it's helpful to lay out its primary benefits:
- Simplified, Streamlined, Efficient Communication: This software facilitates easier and more effective communication with the congregation. By using the system, your leaders can send targeted emails, newsletters, and alerts to your community. No members get left behind our left out.
- Effective Administrative Management: Church membership software significantly reduces the workload related to administrative tasks. It automates processes like attendance tracking, record keeping, and scheduling, allowing church staff to focus more on ministry and less on paperwork.
- Financial Clarity and Transparency: With integrated financial tools, the software provides detailed tracking of donations and tithes. This transparency helps in managing church finances more effectively, ensuring accountability and supporting clear financial planning.
- Member Engagement Tracking: The software enables detailed monitoring of member participation in church events and programs. This feature allows pastors to identify and reach out to less active members, fostering a more inclusive and engaged community.
- Data Security and Compliance: Advanced security measures protect sensitive member information and ensure compliance with data protection laws. This reassurance allows pastors to maintain a high level of trust with their congregation, knowing that their personal information is secure.
The adoption of church membership software offers significant advantages for managing church operations efficiently while nurturing a strong, connected community. By leveraging these tools, pastors can enhance their administrative capabilities, engage more deeply with their congregation, and safeguard vital church data, all of which contribute to a thriving church environment.
Costs and Pricing for Church Membership Software
Church membership software plans fit different church sizes and needs, from small community churches to large multi-site ones. Here’s a simple breakdown of the typical plan options you might find:
| Plan | General Price | Plans Typically Include: | Best for... |
|---|---|---|---|
| Free | $0 | Basic member management, limited reporting, email support | Very small or new churches |
| Basic | $10-$25 per month | Member management, event scheduling, basic financial tools, email support | Small churches |
| Standard | $25-$50 per month | Enhanced reporting, email campaigns, financial management, phone support | Small-to-medium churches |
| Premium | $50-$100 per month | Advanced analytics, multi-user access, custom integrations, priority support | Large churches |
| Enterprise | Custom pricing | Custom features, full integration capabilities, dedicated support, training sessions | Very large or complex churches |
As you consider these options, think about the current and future needs of your church. Opt for a plan that not only fits your budget today but also provides the necessary tools to support effective church management and growth in the future.
Frequently Asked Questions: Church Membership Software
What are the types of Church Membership Software?
What are some great free options for church membership software?
What's the Best Church Membership Software for Large Churches?
What's the Best Church Membership Software for Church Plants?
Additional Helpful Church Software
Church membership software is just one aspect of the various solutions that a well-run church employs:
- Ease financial headaches and stress with our church bookkeeping software recommendations.
- Select quality equipment and software necessary for your church streaming needs.
- Streamline church volunteer management and scheduling with the most effective church management software solutions.
Final Thoughts:
How you manage your church matters to Jesus. But remember - your Father is not up on the porch waiting for you to make a mistake so He can punish you. No. He's working the fields shoulder to shoulder with you. He wants to show you the family secrets, ways to do things better, with more joy and peace. He wants to help you lead your church (His flock) with grace and kindness and effectivenes.
Trust Him above all.
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