2025’s Best Church Database Software Tools

Gracely is a user-friendly church management software that offers features such as people management, events and attendance tracking, an online giving system, forms management, and email communication. Its platform is designed to be accessible to people without advanced tech skills and it offers a free plan, which is ideal for smaller churches with minimal resources.

As a church database software, Gracely has a detailed people directory that tracks contact information, age groups, and other optional fields like location and occupation. Additionally, the customizable church portal provides a centralized place to share updates, manage and track events and donations, and find groups within the database. Furthermore, Gracely ensures data protection by securely storing member and payment data in the encrypted cloud.

ChMeetings is a powerful church management software designed to help churches efficiently manage their databases. Suitable for congregations of all sizes, it offers comprehensive tools for organizing and maintaining member information, contributions, and attendance records. Standout features include detailed member profiles and custom fields, allowing churches to capture and store extensive data tailored to their specific needs. The software also provides reporting capabilities to generate reports on various aspects of church operations.

Additionally, ChMeetings excels in database management with features like advanced search and filtering, enabling quick access to specific data. It supports seamless data import and export, allowing for easy integration with other systems and tools. The software's cloud-based platform ensures data accessibility from any location, while automated backup and encryption provide robust data security. 

Keap is a versatile CRM database software designed to streamline organizational operations through powerful automation features. For churches, Keap provides essential tools to manage their congregation effectively. Its automation capabilities allow churches to automate follow-up emails to new visitors, schedule appointments, and send reminders for events and volunteer opportunities. This ensures consistent and timely communication, enhancing engagement and participation within the community.

Additionally, Keap’s robust contact management system enables churches to keep a detailed database of members, track their involvement, and segment them for targeted outreach. The software's customizable templates and workflows also help automate administrative tasks, freeing up time for church leaders to focus on ministry work. 

ACS is a church management software database you can use to capture and manage member profiles, contact information, history, family relations, and notes, allowing you to get to know your members better. You can use the software to create picture directories to place faces on member names and have a visual aid to recognize members faster. ACS Suite can also help you keep a database of your interactions with church members that you can use as a guide on how to proceed with future interactions and plans on how to improve stewardship programs.

ACS is the best church database software if you need to present church information because it has customizable pie charts, line graphs, bar graphs, and reports you can use. It also lets you create up to three statistical reports with custom setup options so you can prepare and present the data that you require. With the help of ACS’s reporting capabilities, you can take an in-depth look at the state of your church membership, so you’ll know which areas you need to improve on.

Planning Center is a suite of tools you can use to record and maintain critical information about your church and its members. It has a calendar functionality you can use to schedule events and track rooms and resources to avoid scheduling conflicts. Planning Center has a membership management feature to record and organize the personal details of church members like contact information, group memberships, church history, and others.

Planning Center is the best church database software if your church has many active small groups because it has a group management feature you can use to maintain a database of groups and their members. The software lets you add a comprehensive description of a group and its goals to help encourage new members. You can also use Planning Center to share useful documents, videos, audio, and other files to specific groups to help both the group and its members grow.

Planning Center integrates with other church management tools, including ProPresenter, PushPay, Worship Extreme, Zapier, etc.

Tithe.ly is a giving platform that churches of all sizes can use to provide members with a wide variety of options for providing financial assistance to the ministry. You can use Tithe.ly to add or update your church members’ contact details, profile images, family members, and other important details you can use to minister to them. Tithe.ly also allows you to conduct background checks for new members and volunteers, ensuring that you protect the other members of your congregation.

Tithe.ly is the best church management system if you want to manage your church’s fund-raising efforts because it has digital giving tools. You can use this ChMS to keep track of your church’s offline and online giving, like cash and check gifts, ensuring that you can keep tabs on your cash inflow. You can use Tithe.ly to generate comprehensive reports of your gifts, deposits, and other financial transactions, giving you a clear idea of your church’s financial health.

Blackbaud is a church management software database with people and event management capabilities to help you grow your church. It has a reporting and analytics feature to help you gain insights about your church and how you can guide your ministries. You can use Blackbaud’s email function to send follow-ups to specific members or provide updates to the entire congregation about upcoming church events and activities.

If your church conducts many events and activities like outreach programs, family weekends, or Sunday schools, then Blackbaud is the best church database software program for you because of its volunteer management feature. You can use Blackbaud to store volunteer information enabling you to match specific roles to volunteers ensuring that volunteers get assigned roles that match their skillset. You can also use Blackbaud for attendance tracking of volunteers, so you know which volunteers have records of absences so you can reassign them to groups that will pique their interest.

Faith Teams is an all-in-one church management system you can use to maintain an updated member directory, ensuring you can get in touch with members to minister to them. It has a contribution management feature so you can track contributions and print year-end statements for donors for transparency. Faith Teams allows you to add an unlimited number of members into your database, making it ideal for large churches and small churches hoping to increase its membership.

Faith Teams is the best church database software to provide excellent worship services to church members because it has a service planner feature. The software lets you maintain a database with all the tools you need to deliver successful worship services, including a database of songs, sermons, Bible texts, and multimedia presentations. Faith Teams also allows you to automate the sending of guests’ follow-ups so you can concentrate on making every worship service a success.

ChurchSuite is a cloud-based church management software solution for keeping your church members’ details in a secure, centralized location. It can help you maintain a database of important member information like contact details, family members, birthdays, and anniversaries, ensuring that you have access to critical information that will help you minister to members effectively. It has a suite of communication tools so you can send emails or text messages to church members and communicate crucial information about church events and services.

ChurchSuite is the best church management software if you have many young members because it allows you to securely track and manage your church’s youth and children’s ministry. It has a built-in child check-in functionality to help assure parents that the church is looking after the security and welfare of their children. You can use ChurchSuite to sort children by age group to help you formulate age-appropriate programs and events.

Elvanto is a SaaS church management system for handling administrative tasks like maintaining your church calendar, managing membership database, worship planning, volunteer scheduling, and donor management. It has built-in templates allowing you to send mass emails and SMS to relay critical information to all members. Elvanto has a mobile app version that works on iOS and Android mobile devices so church volunteers can participate in event planning and collaborate with fellow volunteers.

Elvanto is the best church management system if you want to create custom forms to obtain membership details because of its form builder feature. Elvanto’s form builder feature provides you with customizable forms you can use for group memberships, worship services, fund-raising events, and others. This gives you complete control over the type of information you want to obtain for your church database software program. You can embed forms on your church website so you can automatically sync information, ensuring that your church database is constantly updated.

Elvanto integrates with other church management and productivity apps like SongSelect, PayPal, MailChimp, and Stripe.