18 Best Church Contact Management Software Picks For 2025
10 The Best Church Contact Management Software Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Church contact management is so much more than keeping a database of member information—it’s about knowing and caring for your people well. Because when member details are scattered, follow-ups get delayed, and communication breaks down, the ministry suffers.
- A first-time guest slips through the cracks because no one follows up.
- Prayer requests and pastoral care needs get lost in notebooks or emails.
- Volunteers miss key updates, leading to confusion and frustration.
These gaps happen when there’s no solid system in place to manage contacts. Without the right tools, it’s hard to stay organized and shepherd your church effectively. That’s why I’ve put together this list of the best church contact management tools.
These tools can help keep track of members, strengthen communication, and ensure no one falls through the cracks... Let’s find the best fit for your church!
Why You Can Trust Our Software Reviews
Since 2019, we’ve been testing and reviewing church contact management software at TheLeadPastor.com. As pastors and church leaders, we understand the challenges in choosing the right tool.
My team and I conduct in-depth research to guide you in making smart software decisions. We’ve tested over 2,000 tools across church management needs and published over 1,000 detailed reviews. Learn how we stay transparent and check out our church contact management software review methodology.
The 10 Best Church Contact Management Software Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  ChurchTrac ChurchTrac has robust messaging capabilities, allowing communication with members directly from the platform. | Best for email and text communication | Free plan available | From $9/month | Website |
| 2 |  ChMeetings Users can create, view, edit, and search individual or bulk profiles, including for specific contact and group information. | Best for self-serve member portals | Free version available | From $12/month | Website |
| 3 |  Breeze ChMS Breeze allows you to create customizable people profiles to add tags and fields according to your requirements. | Best for detailed directories | Free demo | $50/account/month. | Website |
| 4 |  Keap Keap's CRM capabilities cater to the needs of small churches by automating tasks and consolidating communications | Best for small churches | 14-day free trial | From $249/user/month (billed annually) | Website |
| 5 |  Elexio You can use Elexio’s workflow automation feature to automate simple tasks like sending a welcome note to new members. | Best for automated communications | 30-day free trial upon request | $35.13/account/month | Website |
| 6 |  SimpleChurch CRM SimpleChurch CRM makes donating easier for members by giving them freedom over how they make their donations and control over the information they provide. | Best for contact relationship management | Free trial available | From $35.13/month | Website |
| 7 |  Membee Membee allows users to customize their account settings to reflect tags and dropdown choices that reflect their church’s unique needs. | Best for sign-ups & subscriptions | Not available | From $179/month, with an option to pay $44/month for every administrator you want to add | Website |
| 8 |  Church Office Online You can use Church Office to set trigger responses to specific tasks like receiving alerts when a member signs up for a group or event. | Best for organizing church tasks | 30-day free trial | From $35.13/month and goes up depending on the number of records you need to maintain | Website |
| 9 |  ChurchStaq ChurchStaq can help users build a community by making it easier to organize events such as worship services, team building activities, and community outreach programs. | Best for community events | Not available | Pricing is available by request from its website | Website |
| 10 |  Faith Teams Faith Teams streamlines administration of contact management & attendance tracking, with built-in communication tools. | Best for simple church administration | 10-day free trial | From $40/month | Website |
With these tools, churches can streamline their operations, engage with their members and volunteers more efficiently, and better manage their fundraising efforts. Church contact management software provides a comprehensive solution for managing and organizing the various aspects of a church's operations, making it an essential tool for many religious organizations.
The Best Church Contact Management Software Reviews
Here’s a brief description of each contact management application to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface.
ChurchTrac is a budget-friendly church management software that excels at email and text communication, making it easy to stay connected with your congregation.
Why I Picked ChurchTrac
ChurchTrac stands out because of its built-in email and texting tools, which allow churches to quickly send updates, announcements, and reminders. You can create custom contact lists for different groups—like volunteers, small groups, or new visitors—and message them directly. Plus, its automated messaging features help ensure no one falls through the cracks.
Standout Features of ChurchTrac
ChurchTrac makes communication seamless with mass texting and email tools that are built directly into the platform. The automated follow-up system ensures visitors and members receive timely messages without manual work. It also includes a built-in voice messaging feature, allowing churches to send recorded calls for important updates.
ChurchTrac’s Integrations
Integrations include Mailchimp, Twilio, QuickBooks, Stripe, and ProPresenter. ChurchTrac also supports Zapier, enabling connections to other apps as needed.
Pros and cons
Pros:
- Custom contact lists for targeted messaging
- Automated follow-up for new visitors
- Built-in text, email, and voice messaging
Cons:
- Texting costs extra after a set limit
- Limited mobile app functionality
ChMeetings is a cloud-based church management system that excels at providing self-serve member portals, allowing congregants to manage their own profiles, registrations, and giving.
Why I Picked ChMeetings
ChMeetings stands out because of its powerful self-service portal, which lets members update their contact information, register for events, and manage their donations without requiring staff assistance. The mobile-friendly design makes it easy for people to access their profiles from anywhere, helping churches reduce administrative workload while keeping members engaged.
Standout Features of ChMeetings
ChMeetings offers a secure and user-friendly member portal, where individuals can update their profiles, track giving history, and sign up for events. The mobile app for both members and admins makes it easy to stay connected on the go. It also includes role-based access controls, ensuring that different users see only what they need.
ChMeetings’ Integrations
Integrations include Stripe, PayPal, Twilio, Google Calendar, and Mailchimp. It also offers API access for custom integrations.
Pros and cons
Pros:
- Role-based permissions for different users
- Online event registration and ticketing
- Intuitive self-service member portal
Cons:
- No direct website builder
- Limited volunteer management features
Breeze is a user-friendly church management software designed to help churches keep detailed directories of their members and visitors.
Why I Picked Breeze
Breeze stands out because of how well it handles member directories. You can store extensive details on each person—contact info, family connections, volunteer roles, giving history, and even custom fields. Plus, its smart search and filtering features make it easy to find exactly who you need, whether it’s new visitors, longtime members, or specific ministry groups.
Standout Features of Breeze
Breeze makes member management effortless with a customizable directory that allows you to track the exact details your church needs. The quick search and tagging system helps segment groups easily for follow-ups and outreach. It also includes a simple yet powerful contribution tracking system, keeping donor records organized without requiring a finance degree.
Breeze’s Integrations
Integrations include QuickBooks, Mailchimp, Planning Center, and Stripe. Breeze also offers API access, allowing for custom integrations if needed.
Pros and cons
Pros:
- Powerful search and filtering
- Built-in giving and contribution tracking
- Easy-to-use interface
Cons:
- Limited volunteer scheduling tools
- Limited automation features
Keap is a powerful all-in-one CRM and automation tool that works well for small churches, helping them manage communication, follow-ups, and donations without a steep learning curve.
Why I Picked Keap
Keap stands out because of its simplicity and automation features, which are perfect for small churches with limited staff. It allows you to create automated email and text follow-ups, manage contacts in one place, and track donations seamlessly. The built-in task management tools also help pastors and leaders stay organized without juggling multiple apps.
Standout Features of Keap
Keap simplifies church operations with easy-to-use automation for follow-ups and reminders, ensuring no one slips through the cracks. The contact and donation tracking system keeps member records up to date. It also includes built-in text and email marketing tools, making outreach and engagement effortless.
Keap’s Integrations
Integrations include PayPal, Stripe, QuickBooks, Zapier, Gmail, Outlook, and WordPress. Keap also offers API access for deeper customization.
Pros and cons
Pros:
- Task management tools for organization
- Built-in email and text messaging
- Easy-to-use automation for small teams
Cons:
- Limited worship planning features
- Pricing can be high for very small churches
Elexio is a church management software designed to streamline automated communications, making it easier to engage members, send reminders, and follow up without manual effort.
Why I Picked Elexio
Elexio stands out because of its robust automation tools that help churches stay connected with their members. You can set up automated emails and text messages for event reminders, visitor follow-ups, and giving acknowledgments. Its workflow automation also ensures that no pastoral care opportunities or administrative tasks fall through the cracks.
Standout Features of Elexio
Elexio simplifies church communication with automated email and text messaging, reducing the need for manual outreach. The workflow automation tools help churches set up sequences for welcoming visitors, reminding volunteers, or following up on prayer requests. It also includes built-in contribution tracking with automatic donor acknowledgments, keeping finances organized.
Elexio’s Integrations
Integrations include QuickBooks, Mailchimp, Twilio, PayPal, Stripe, and Planning Center. It also supports API access for custom connections.
Pros and cons
Pros:
- Task automation for staff and volunteers
- Workflow tools for visitor follow-ups
- Strong automation for emails and texts
Cons:
- Limited volunteer scheduling features
- No built-in worship planning tools
SimpleChurch CRM is a church management system designed to help pastors track member engagement, ensuring no one slips through the cracks.
Why I Picked SimpleChurch
SimpleChurch stands out because it makes it easy to see who’s active, who’s missing, and who needs follow-up. It tracks attendance, giving, and interactions, giving pastors a clear picture of member involvement. The system also includes automated follow-ups, so churches can easily reconnect with members who haven’t attended in a while.
Standout Features of SimpleChurch
SimpleChurch helps churches stay connected with automated visitor and absentee follow-ups, making it easier to engage members. The attendance and giving tracking tools provide insights into member involvement over time. It also includes mobile check-in and text messaging, ensuring leaders can reach people quickly when needed.
SimpleChurch's Integrations
Integrations include QuickBooks, Mailchimp, Twilio, Planning Center, and Stripe. It also offers API access for additional integrations.
Pros and cons
Pros:
- Mobile check-in for services and events
- Attendance and giving tracking in one place
- Automated follow-ups for absent members
Cons:
- Limited reports available
- Limited volunteer management features
Membee is a membership management system designed to streamline sign-ups and subscriptions, making it easy for churches to handle recurring giving, event registrations, and member enrollment.
Why I Picked Membee
Membee stands out because of how well it automates sign-ups and recurring payments. Churches can set up self-service membership forms, automated renewals, and secure online payments, reducing administrative work. It also allows for tiered membership structures, making it great for churches that offer different levels of engagement or subscription-based programs.
Standout Features of Membee
Membee simplifies membership tracking with automated renewal reminders and online payment processing, ensuring no one’s subscription lapses. The self-service member portal allows people to update their info, manage payments, and sign up for events without staff involvement. It also features customizable registration forms, making event and volunteer sign-ups seamless.
Membee’s Integrations
Integrations include Stripe, PayPal, QuickBooks, Mailchimp, and Zapier. Membee also supports API access for custom integrations.
Pros and cons
Pros:
- Custom registration forms for events and sign-ups
- Customizable membership tiers
- Self-service portal for easy member management
Cons:
- No worship planning functionality
- No worship planning functionality
Church Office Online is a church management software that helps pastors and ministry leaders organize church tasks and keep everything running smoothly.
Why I Picked Church Office Online
Church Office Online stands out because of its task and project management tools, which help churches stay organized without juggling multiple apps. You can assign tasks, set deadlines, and track progress across different ministries—all from one platform. Whether you're coordinating volunteers, planning events, or managing follow-ups, this tool helps ensure nothing falls through the cracks.
Standout Features of Church Office Online
Church Office Online makes church task management easy with built-in to-do lists and task assignments, so teams always know what needs to be done. The event planning and scheduling tools help keep church activities well-organized. It also includes volunteer and service planning features, making it easier to coordinate teams for Sunday services and special events.
Church Office Online’s Integrations
Integrations include QuickBooks, Mailchimp, Stripe, Google Calendar, and Planning Center. It also offers API access for custom integrations.
Pros and cons
Pros:
- Volunteer coordination features
- Built-in event scheduling and planning
- Task assignment and tracking tools
Cons:
- Limited automation features
- No built-in worship planning tools
ChurchStaq is a church management platform designed to make community events easier to organize, promote, and manage.
Why I Picked ChurchStaq
ChurchStaq stands out because of its all-in-one approach to event planning and engagement. It allows churches to create and promote events, manage registrations, and even track attendance. The built-in communication tools make it easy to follow up with attendees, while its mobile-friendly design ensures members can stay connected to events from anywhere.
Standout Features of ChurchStaq
ChurchStaq streamlines event management with online registrations and ticketing, making it simple for members to sign up for gatherings, small groups, or outreach programs. The automated follow-up system ensures visitors and members receive timely reminders and next steps. It also offers integrated giving and check-in tools, making it easy to manage donations and attendance during events.
ChurchStaq’s Integrations
Integrations include Stripe, Planning Center, QuickBooks, Mailchimp, and Twilio. ChurchStaq also supports API access for custom integrations.
Pros and cons
Pros:
- Integrated giving and donation tracking
- Built-in communication for event reminders
- Easy event registration and ticketing
Cons:
- Significant learning curve for automation tools
- Limited volunteer scheduling features
FaithTeams is a cloud-based church management software designed to simplify church administration, making it easier to manage member records, communication, and giving in one place.
Why I Picked FaithTeams
FaithTeams stands out because it offers an all-in-one solution that helps churches stay organized without complicated systems. It streamlines contact management by keeping member information, attendance, and communication tools in a single, easy-to-use platform. Pastors and church admins can send texts and emails, track visitor follow-ups, and manage small groups—all without needing extra software.
Standout Features of FaithTeams
FaithTeams makes communication easy with built-in text and email tools that allow churches to stay connected with their members. Its contact management system ensures up-to-date records for attendance, giving, and volunteer roles. Automated follow-ups help churches re-engage visitors and members who haven’t attended in a while.
FaithTeams’ Integrations
Integrations include Mailchimp, Stripe, QuickBooks, and Twilio. FaithTeams also offers API access for additional customization.
Pros and cons
Pros:
- Budget-friendly pricing for smaller churches
- Built-in text and email communication
- Simple, all-in-one contact management system
Cons:
- Limited support for multi-campus churches
- Limited reporting customization
Other Contact Management Tools
Here are a few more options that didn’t make the top list – but are definitely worth mentinoing. They are less specialized than our top tools but excel in the fact they have free church management software or low-cost plans that are perfect for non-profit organizations.
- FlockBase
For simple church bookkeeping
- SteepleMate
For advanced group management
- Copper
For mid-sized churches
- Freshsales
CRM for churches with sales/marketing features
- Mailchimp
E-newsletter builder
- Servant Keeper
For ease-of-use
- Aplos
Contact management with accounting
- Fellowship One
For dynamic communications needs
- Church Planning Center
For holistic church management with contacts included
- Facebook Groups
For social media users
What is Church Contact Management Software?
Church contact management software is designed to help pastors and church leaders organize and manage member information, communicate efficiently, and coordinate church activities. At its core, this software provides:
- A centralized database to store and update contact info
- Messaging tools for emails, texts, and phone calls
- Event management and volunteer scheduling
- Donor management for easy tracking of donations
- Customizable reporting for valuable insights
Think of it like having a personal assistant for your congregation—it ensures communication flows smoothly, keeps information up-to-date, and allows you to focus more on ministry.
Selection Criteria for Church Contact Management Software
Choosing the best church contact management software requires looking at features and functionality that match real church needs. Based on testing and experience, I’ve weighted these criteria to make sure the tools I recommend are genuinely helpful:
Core Church Contact Management Functionality (25%)
We're looking for a software tool with essential features for managing member information, group messaging, event planning, and volunteer coordination. To make this list, a software had to excel in:
- Updating member details easily
- Group communications (email/texting)
- Event management and volunteer scheduling
- Detailed reporting and insights
Standout Features (25%)
We look for tools that go beyond the basics, offering unique options like integration with other systems, customizable fields, and advanced security features.
Usability (10%)
We want to see tools that offer an intuitive interface, simple navigation, and user-friendly design so leaders can focus on ministry, not troubleshooting.
Onboarding (10%)
A great solution has easy setup and training options—think videos, live support, and product walkthroughs to ensure quick adoption.
Customer Support (10%)
The pastors we serve need reliable, responsive support options like live chat, phone assistance, and dedicated support teams.
Value for Money (10%)
Competitive pricing is a must for churches. We look for clear and fair costs, with discounts and free trial periods for testing.
Customer Reviews (10%)
We review the various outposts online where other users have posted about their results. We look for positive feedback on functionality, reliability, and user experience. Again, you can't substitute legit feedback from real users.
By following these criteria, you’ll find software that reduces time spent on administration, freeing up more time for direct ministry.
Trends in Church Contact Management Software
The church software landscape is changing fast, with updates to meet current needs and technology. Here are the trends making an impact:
- Enhanced Communication Tools – Advanced messaging helps engage members across email, text, and more.
- Mobile Accessibility – Mobile apps allow pastors and leaders to access member info on the go.
- Integration with Other Software – Sync with accounting, marketing, and scheduling tools to streamline operations.
- Data Security Improvements – Stronger encryption and protection for member data to address security concerns.
- AI and Automation – Automated reminders and data analysis help keep communications timely and efficient.
Understanding these trends can help you select software that meets your church’s unique needs and lets you focus more on ministry.
| Plan Type | Price | Common Features | Best for... |
|---|---|---|---|
| Free | $0 | Basic member database, basic communication tools, event management | Small churches, church plants |
| Basic | $20/month | Member database, communication tools, event management, basic reporting | Small to medium-sized churches |
| Standard | $50/month | All Basic features, volunteer management, advanced reporting, mobile access | Medium to large churches |
| Premium | $100/month | All Standard features, integration with other software, advanced security, customization options | Large churches or multi-campus churches |
| Enterprise | Custom | All Premium features, dedicated support, advanced analytics, personalized training | Very large churches with complex needs |
Each plan offers different features and pricing to meet various needs and budgets. Choose the plan that best fits your church’s size and requirements.
Church Contact Management Software Frequently Asked Questions
How does church contact management software help with visitor follow-up and engagement?
Church contact management software makes it easy to follow up with new visitors by tracking their information and automating tasks like sending welcome emails and event reminders. This helps new visitors feel connected and engaged with the church from the start.
Can this software help with tracking and managing prayer requests?
Yes, many church contact management tools include features specifically for logging and managing prayer requests. You can update request statuses, share them with prayer teams, and ensure every request receives the attention it deserves.
Is it possible to use church contact management software to organize small groups and their activities?
Absolutely! These tools typically include options for managing small groups, allowing you to schedule meetings, track attendance, and communicate directly with group members, making it easy to keep everyone involved and informed.
How does this tool integrate with social media platforms for outreach?
Many church contact management software solutions offer social media integrations, allowing you to share events, announcements, and updates directly to platforms like Facebook or Instagram. This makes it simpler to extend your outreach and keep your congregation engaged online.
What options are available for importing existing member data into the church contact management software?
Most church contact management systems include easy-to-use import tools, often allowing you to upload data from spreadsheets or other sources. This feature ensures a smooth transition to the new system without losing existing member information.
Looking for More Info?
Church contact management is more than keeping a database—it’s about knowing and caring for your people well. But when member details are scattered, follow-ups get delayed, and communication breaks down, ministry suffers.
- A first-time guest slips through the cracks because no one follows up.
- Prayer requests and pastoral care needs get lost in notebooks or emails.
- Volunteers miss key updates, leading to confusion and frustration.
These gaps happen when there’s no solid system in place to manage contacts. Without the right tools, it’s hard to stay organized and shepherd your church effectively.
That’s why I’ve put together this list of the top church contact management tools. These solutions will help you keep track of members, strengthen communication, and ensure no one is overlooked in your ministry. Let’s find the best fit for your church!
The pastoral call comes with specific challenges: loneliness, frustration, isolation, discouragement… I encourage you to keep your eyes on Jesus: don’t be distracted or weighed down by the wind and waves. Find courage and comfort in Him.
At The Lead Pastor, we provide resources written by other veteran pastors and church leaders – ones who know the deep grind of in-the-trenches ministry.
Church contact management is more than keeping a database—it’s about knowing and caring for your people well. But when member details are scattered, follow-ups get delayed, and communication breaks down, ministry suffers.
- A first-time guest slips through the cracks because no one follows up.
- Prayer requests and pastoral care needs get lost in notebooks or emails.
- Volunteers miss key updates, leading to confusion and frustration.
These gaps happen when there’s no solid system in place to manage contacts. Without the right tools, it’s hard to stay organized and shepherd your church effectively.
That’s why I’ve put together this list of the top church contact management tools. These solutions will help you keep track of members, strengthen communication, and ensure no one is overlooked in your ministry. Let’s find the best fit for your church!
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