Accurate accounting is important for any religious entity. When your books are in good order, you can manage your church’s affairs responsibly and even increase donations. But managing the books can be a complicated task that consumes a lot of time and resources.
Thankfully, there are now many fantastic tools that make the job much easier. In this article, I’m reviewing the best church bookkeeping software to help you make the best choice. I’ll show you the strengths of each option and highlight the key features you may find helpful.
With the right church bookkeeping system, you can run a tight ship and make money management a breeze.
Here’s the list of the best church bookkeeping tools that I’ll cover in this article.
What do I look for when I select the best church bookkeeping platform? Here’s a summary of my evaluation criteria:
- User Interface (UI): I look for a bookkeeping system that church leaders and volunteers can get to grips with easily
- Usability: I expect all the important features to be accessible with just a few clicks
- Integrations: I’m seeking pre-built integrations with popular church management platforms
- Value for $: I expect church bookkeeping software to be affordable for congregations of any size
Church Bookkeeping System Key Features
Here are the core features I believe you should find in any software worthy of consideration in this sector:
- Integrated payroll: the ability to process pastoral payroll, housing allowances, and tax payments
- Donation reporting: manage pledge tracking, lapsed donors, donations by donor, and other forms of online giving
- Bill payment: features for making payments to external suppliers as necessary
- Invoicing: support for creating invoices and receiving payments online
- Bank reconciliation: the ability to keep the books and bank balances in good standing
- Check printing: an option to print checks, for times when this is the best payment method
- Custom role permissions: give individuals the level of access they need to do their work
- Financial statements: features for creating balance sheets, income statements, and other financials for review by church leaders
- Budgeting reports: tracking financial health by comparing budgets to actual accounting
- Custom reporting: the ability to drill down and create custom reports on various aspects of church accounting
The Lead Pastor is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.
Overviews Of The 10 Best Church Bookkeeping Software Solution
Here’s a brief description of each church bookkeeping app, showcasing each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
1. FellowshipOne – Best for simple church accounting software
FellowshipOne assists churches and other religious organizations to structure and manage daily operations. Based in the cloud, the software simplifies administrative tasks, outreach, events, and communications.
You can automate tasks, improve member data and coordinate complex events. It’s easy to schedule the use of facilities or resources, while also gaining deep insights using the reporting tools.
You can manage all contributions, gifts, and donations and accept payments by ACH, debit, or credit card. A fully-featured mobile app is included.
This tool offers an API that facilitates integration with other business tools.
FellowshipOne GO Complete costs from $169/user/month. A free 30-day trial is available.
2. Church Windows – Best for modular church management software
Church Windows is a hybrid church accounting system that helps manage day-to-day activities and interactions with followers. Designed to be flexible, Church Windows offers modules that cover church membership, scheduling, donations, accounting, and payroll.
Administrators can view and track records by households or individuals. They can also customize data fields, record interaction notes and create attendance reports.
Accounting features include recurring transactions, reconciliation, and charts. The software can create reports on salary history, allowances, taxes, or deductions.
This tool integrates with software such as Microsoft Excel, KidCheck, and Vanco Faith.
Church Windows costs from $279, plus $58/user/month for hosting. A downloadable free trial version is available.
3. ZipBooks – Best for free church bookkeeping software
ZipBooks is a bookkeeping system that allows you to access your congregation’s data from anywhere. The system includes payroll, tax preparation, and virtual bookkeeping. You can automate processes with recurring auto-bills, send invoices, and integrate billing into your books.
Using ZipBooks, you can also tag transactions, generate income statements, manage accounts receivable, and produce other financial reports. Work can be organized into projects or tasks, with time tracked accurately. When you are ready to bill, you can add the tracked time to the invoice with a single click.
This tool integrates with popular platforms such as Google Drive, PayPal, Slack, and Asana.
ZipBooks costs from $15/user/month. A 30-day free trial is also available.
4. QuickBooks Online – Best for auto-tracking income and expenses
QuickBooks Online helps churches, mosques, and temples manage their finances effectively. They can assign every dollar to a committee, program, or worship fund. Offerings can be received online or in-person, using credit card, debit card, or ACH bank transfers.
Administrators can tag donations to specific programs as required. By creating unique user IDs, they can allow employees, volunteers, and accounting contractors to collaborate easily. Each user can be assigned a level of access appropriate to their role.
This tool integrates with apps such as NeonCRM, DonorPath, Church Office Online, and Kindful.
QuickBooks costs from $12.50/user/month. A free 30-day trial is available.
5. Flockbase – Best for simple church finance tracking
FlockBase aims to make tracking church finances simple for both staff and volunteers. Built with true fund accounting, it allows you to manage fund balances with precision.
The payroll capabilities help you pay staff on time, while complying with tax regulations. In addition, the robust reporting features simplify tracking balances, income and expenses.
You can also print checks, pay vendors and manage budgets. FlockBase is designed to be easy to use for both staff and volunteers.
This tool integrates with platforms such as CSG Forte and Bookafy.
FlockBase costs from $16/user/month and a two-week free trial is available.
6. Dext – Best for reducing data entry
Dext aims to eliminate the problems of bad bookkeeping data, manual tasks and overwhelm. The system captures data from cost and revenue documents via mobile app, auto-invoice fetch, or email. You can then extract data quickly and publish to the right place quickly.
The simple submission methods reduce the likelihood of errors. You can also save on storage, improve communication, and delegate tasks. Overall, Dext helps churches manage their finances more accurately and speedily.
This tool integrates with most major accounting providers, including Bill.com, KashFlow, and FreeAgent.
Dext costs from $20/user/month and a free trial is available.
7. Realm – Best for ensuring sound financial discipline
Based in the cloud, Realm is a church management package that helps with administration, accounting, and community builder features. It can be used to run reports, manage cash flow, and accept all types of contributions. Users can maintain databases by connecting profiles for individuals, families, or businesses.
Other features include dashboards, custom fields, and self-managed profiles. The software supports church directory, fund management, batch entry, and group rosters. Church members can post gifts and donations online.
This tool integrates with applications such as Givelify, and Vanco Faith.
Realm costs from $29/user/month and a free trial is available.
8. Aplos – Best for tithe tracking
Aplos church software is an accounting and bookkeeping platform targeting churches and nonprofit organizations. It encompasses fund accounting, fundraising tools, and donation management. Other features include membership management, event scheduling, and custom communications.
Based in the cloud, Aplos software allows you to track cash flows and create journal entries for direct double-entry accounting. You can also raise funds using online donation tools. The software facilitates custom communications, donor database reports, and event registration.
This tool integrates with platforms such as Gusto Payroll, Bloomerang, and PayPal.
Aplos Accounting costs from $39.50/user/month and a 15-day free trial is available.
9. Martus Solutions – Best for an affordable cloud solution
Martus helps you build budget worksheets in the cloud, monitor conformance with budgets, and drill down into transactional level details. The pre-built planning templates are designed to engage church leaders in the planning process, while accurate, real-time data assists with analyzing budgets.
The system can handle multiple forms of compensation and do forecasting on a ‘what if’ basis. Using this cloud-based solution, you can view graphical representations of performance versus budget. You can also save time by using built-in templates, as well as granting user-level permissions based on individual need.
This tool integrates with business platforms such as Shelby Systems, Sage Intacct, QuickBooks and ACS Technologies.
Martus offers customized pricing on request.
10. CMD+ – Best all-in-one bookkeeping and church management
CDM+ is a church management system that offers contribution management, attendance tracking, event scheduling, planning center, and check-in functionality. Using this software, church administrators can record member information such as names and addresses in a central location.
They can also pay bills, receive payments, and perform bank reconciliation. The online portal makes it easy to create purchase orders, send invoices and manage vendor payments. Thanks to the Contribution module, they can also track the performance of stewardship programs.
CDM+ starts at $25/month (25 givers/50 profiles).
Other Church Bookkeeping Options
Here are a few more that didn’t make the top list.
- ChurchTrac – Great for all kinds of nonprofit organizationS
- Xero – Best for capturing financial data automatically
- Wave Accounting – Best for a simple bookkeeping and payments option
- Sage Intacct – Best for advanced cloud-based accounting
- ShelbyNext Financials – Accounting software built for churches
- Blackbaud Financial Edge NXT – Cloud fund accounting software
- Fyle – Best for real-time financial data feeds
What Do You Think About This List?
Are these the best church bookkeeping software tools on the market? If you think otherwise, let us know in the comments. You may also want to check out our articles on the best church accounting software or the best church payroll software to get further insights into good church management.
Remember to check back often, as we regularly publish valuable content for pastors. Better still, consider joining our community to get even deeper insights.
Sound financial management is core to running any faith-based organization. With the right church financial software tools, you can stay organized and free up extra time for more important work.