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Guide To Church Conflict And Crisis Management

The other day my husband and I were chatting with a pastor friend, asking him how his past year went in their church. He had just started his new role as an associate pastor. It was his first time in that role; prior to that he was a youth pastor. 

He told us that he was exhausted. He began to share how it was a discouraging year for him. There was a lot of conflict in the church. There wasn’t any church growth. There seemed to be issues between members and ministry leaders continually. 

There were disagreements on how the church should respond to the global pandemic. There were disagreements on theological issues. There seemed to be a continual theme of disagreement. Their community had also been hit with a major storm and many families in their church community had lost their homes and loved ones.

Unfortunately, our friend’s experience is not an isolated experience. Sadly, conflict and crisis in the church is inevitable. The church is made up of redeemed sinners. No one is perfect, and conflict will come, no matter how hard we try to avoid it. 

In this article I will talk about: 

What Is Church Crisis Management?

In layman’s terms, church crisis management involves answering the questions of who, what, where, when, and how to get your church running as smoothly as possible following a crisis or conflict. This often means creating a living document that all church staff and members have access to. 

Internal Crisis In The Church

Sometimes, a crisis occurs amongst the members of your congregation. Whether it’s a marriage falling apart, a job loss, a death, sickness, or something else, you and your church family must be ready to meet the painful needs of those in your church family who are in crisis. 

When a crisis situation hits your church members it’s important that someone from the church leadership reaches out to them. You should go beyond just making a call or sending a text. When a church member is going through a crisis, someone from the church needs to show up. 

People learn quickly the difference between acquaintances, friends, and their church family during a crisis. Meet with them, pray with them, and do all you can to meet their needs. This might include organizing meal rotations or providing help around the home. If the family has children, have your children’s ministry leaders surround the children as well, bringing gifts or activities if needed. You could also offer childcare to help the parents. Do all you can to speak words of life and hope to them. 

Recently my own family went through some challenging times with our child in the hospital for an extended stay, and each life group within the church pooled their money together and sent a gift card for a meal delivery service. It was such a blessing to my family, and it really made us feel seen and cared for. 

Lastly, as a pastor, managing conflict and managing crises should not fall entirely on your shoulders. Your church will not grow if you are doing all the work yourself. As a pastor, your job is to train your congregation to be the church!

How To Deal With Conflict In The Church

Here are a couple of tips for dealing with conflict in your church or amongst your congregation. 

Confronting The Conflict 

If there is conflict, division, or fighting within the church, church leaders must take up the issue with that church member or members. The first interaction with them should be private, or in a one-on-one situation, if it’s appropriate. If that doesn’t work, take at least one or two other church leaders with you and discuss this with them in private. If the conflict still cannot be resolved, perhaps the question needs to be asked if the person or persons involved should still be part of the church. 

If you do not enjoy conflict, you are not alone. But confronting conflict head-on is the best way to handle conflict in the church. The longer a conflict simmers, the less likely it is that there will be a positive outcome at the end. This is why it’s so important to deal with church conflicts as soon as possible.

When conflicts arise amongst church members, some of the involved church members may begin to share their discontent with other members. This gossip cycle can be very damaging and cancerous in a church. Gossip can run wild though a church congregation. If you know of conflict happening in the church, don’t make the mistake of ignoring it.

Communication 

Communication is a huge aspect of Church life. I truly believe that communication is the absolute key to avoiding conflict. 

My friend, the pastor I mentioned earlier, told us that they had a few people leave the church after a rather large purchase was made. The church members were upset with how money was being spent and felt that the leadership was being irresponsible with the church money. They felt that there was no communication to the congregation prior to the purchase. 

Members may disagree with why church leadership makes certain decisions or spends money, but when they understand why the church does what it does, they are more apt to support decisions. When your leadership has decided on something big, it’s vital to have a process in place to share that information with staff, volunteers, and church members. 

Make sure to share the news before it hits the rumor mill and spreads like wildfire. It is much easier to control what is communicated on the front end than trying to clear the mess and rumors from the back end.

Crisis Outside The Church, And How The Church Should Respond

Natural disasters are becoming more frequent due to the effects of climate change. More and more we are hearing about fires and floods, hurricanes and tornadoes, blizzards, and drought. Natural disasters are another area of crisis that the local church can get involved with. So how does a church come up with a plan to respond to natural disasters?

Put Your Own Oxygen Mask On First!

You can’t help those in your community if your church is not thriving. If your building is falling apart, or the culture of your church is struggling, you need to resolve those issues first before you can help the broader community. 

Make sure your church is prepared to handle natural disasters. This means thinking and planning. Figure out what disasters are common in your church area. Once you’ve figured out what you’ll need in a disaster, it will be training time! Prepare and train your volunteers as needed. 

Inspire your congregation and explain how your church will respond to natural disasters. Start fundraisers to raise money to purchase extra supplies or resources. If you’re near a disaster zone, visit government shelters and learn what they’re doing. 

Open Your Doors

If you have a church building, you are incredibly blessed! What a resource you have, and what an amazing resource to bless others. Use it as much as you can to bless your community. 

For example, if many people in your community have lost their homes or are unable to stay in them, you can turn the sanctuary into a dormitory. You might purchase some sleeping bags or blankets to put on the pews or the floor. You can create privacy by getting curtains or dividers.

You can use classroom space to put up families with babies, people with disabilities, or others who need their own space. If you anticipate people will be there for a long time, you can create space for people to wash and dry their clothes.

The kitchen is another obvious place that can offer help. You might want to have a stock of non-perishable goods to whip up in an emergency. 

Both before and during natural disasters, let the community know that your building can be a muster point for separated families. In case of the loss of cell phone service and/or Wi-Fi, connect good old-fashioned landlines so that people can check in with their friends & family. 

Church buildings are often equipped with lots of space that they don’t use anymore. Here is your chance to use it for good!

Be The Church

Here is where we as a church provide a unique service. The emotional toll of a natural disaster can hit just as hard as the physical toll. If you have made your building a muster point, make sure your pastoral staff and/or your volunteer team arrive soon after an emergency happens. Invite other pastors in the area as well. Prayer is such a powerful tool in the face of crisis. 

Take advantage of social media. If your church has a Facebook group, use it to post alerts, warnings, and other helpful information that is relevant to your area. You can also use it to post encouraging scripture and prayers. 

World Vision gives some tips on how the local church can “be the church” during a crisis, and Samaritan’s Purse is a great organization for churches to partner with.

What Does The Bible Say About Conflict?

If conflict is unresolved it can begin to fester and grow. It can become cancerous in a church body and then eventually it can end with the church being in crisis mode. Offense and hurt that is not addressed can damage a church body, and cause division or even church splits. If the conflict is resolved quickly and handled correctly, it will lead to repentance, growth, and a new understanding of grace and forgiveness.

Obviously as church leaders, we want to have some biblical grounding in what we do about conflict. Here are some quick tips and scripture references. 

Don’t Make It Public Right Away

Matthew 18:15-17: “If your brother or sister sins, go and point out their fault, just between the two of you. If they listen to you, you have won them over. But if they will not listen, take one or two others along, so that ‘every matter may be established by the testimony of two or three witnesses.’ If they still refuse to listen, tell it to the church; and if they refuse to listen even to the church, treat them as you would a pagan or a tax collector.”

Be Careful What You Say

Proverbs 15:18: “A hot-tempered person stirs up conflict, but the one who is patient calms a quarrel.”

Proverbs 21:33: “Those who guard their mouths and their tongues keep themselves from calamity.”

Colossians 4:6: “Let your conversation be always full of grace, seasoned with salt, so that you may know how to answer everyone.”

Be Quick To Resolve 

Proverbs 17:14: “Starting a quarrel is like breaching a dam; so drop the matter before a dispute breaks out.”

Ephesians 4:26: “In your anger do not sin: Do not let the sun go down while you are still angry.”

Matthew 5:25-26: “Settle matters quickly with your adversary who is taking you to court. Do it while you are still together on the way, or your adversary may hand you over to the judge, and the judge may hand you over to the officer, and you may be thrown into prison. Truly I tell you, you will not get out until you have paid the last penny.”

Be Quick To Forgive

Ephesians 4:31-32: “Get rid of all bitterness, rage, and anger, brawling and slander, along with every form of malice. Be kind and compassionate to one another, forgiving each other, just as in Christ God forgave you.”

Colossians 3:13: “Bear with each other and forgive one another if any of you has a grievance against someone. Forgive as the Lord forgave you.”

No matter the crisis or conflict, it’s important to not stay silent. When you choose to stay silent or not address it, whether you meant to or not, you are communicating something quite loudly. You are saying that you’re not bold enough to make decisions, that you don’t care enough to change, or that you are too proud to hear others out. Be sure you and your team count the cost of saying and doing nothing in those times of crisis and conflict. 

The 4 Phases Of Crisis Management

Unfortunately, we can not predict when a crisis is going to happen, but we can be prepared! Preparing for a disaster is one of those things that is difficult to put at the top of the list when it comes to church priorities.

However, effective crisis management can save you time when every moment counts and can lay a good foundation for a quick response to an emergency or disaster.

Mitigate

Mitigation involves minimizing the amount of loss or harm caused by a risk or issue. This phase is where you want to do a lot of the planning and prevention. A well-laid-out plan should help minimize any challenges you will foresee. Think ahead to what crisis may arrive and what you can do to reduce these risks. Maybe you need to create a risk management team. Discuss strategies for supporting and communicating to church members or the local community when a crisis happens.

Prepare

Once you have created a crisis management plan, it should be reviewed and updated on an annual basis. Perhaps you want to test the crisis management team by creating mock crises or drills to practice effectively. This gives the team an idea of any important aspects you may have missed and provides a chance to correct them. Also, make sure the church is equipped with the right emergency equipment and emergency kits.

Respond

This is the phase where the crisis actually happens.This is the time where you figure out the best response. How is the communication being delivered? Who needs to be addressed? Is there conflict or crisis that needs to be confronted head-on? Remember to avoid the silence.

Recover

The recovery process can differ depending on what the crisis is. When the crisis is over, it’s time to shift the focus to rebuilding, which can be time-consuming and expensive. Having an effective crisis management plan will hopefully help the church get back to normal, but of course, it depends on the crisis. 

If it’s something that horrific that affects families or results in loss of life, it may take a long time to heal and for the church to move on. When the crisis is over, it is very important to review the crisis management plan to see if it was effective and take note of any flaws or things that should be done differently. 

Examples Of Church Crisis Plans 

Here are some resources related to creating an emergency plan or crisis plan for your church: 

  • US Disaster Preparedness: This is a quick easy read that can help you get some ideas going when creating a crisis plan. This is a good place to start if your church currently does not have a crisis plan in place. 
  • United Methodist Crisis Template: I love how this crisis plan even gives tips on what to say when dealing with the media. This is a brilliant idea as sometimes there are unfortunate circumstances that may happen when the media might want statements or updates for “boots on the ground’ situations. 
  • Sample Crisis Plan: This is actually a crisis plan from a Christian School but it has some great details and covers everything from natural disasters to simple accidents to deaths. 

Preparedness Is Key

As a church leader, you already have so much to be thinking about. Preparing for conflict or crisis is not enjoyable, but the more prepared you are, the better you can pastor and lead your people through the tough times that may come.

For more on how you can best manage your church, start here: Complete Guide To Church Management For Lead Pastors.

Related Read:

Check This Out: How To Mentor & Build Devoted Youth Leaders: Youth Discipleship

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Complete How-To Guide To Church Records Management

As we all know, running a church isn’t just about the Sunday services or programs. There is also that element of “business”. And because churches are nonprofit, there is also the important task of record keeping. While the subject of “recordkeeping” can cue the yawns, proper financial and accounting records are the foundation of a well-run church. Good record-keeping provides support in so many ways.

With great record keeping, you should be able to instantly look up your incoming donations, outgoing expenses, membership statistics, and more. Record keeping also helps you stay compliant—and, if applicable, maintain your nonprofit status for tax purposes. 

It’s not always easy to keep good records, but since records management is so important, you really need to dedicate time and resources to it. 

In this article, I’ll cover:

What Kind Of Records Should Your Church Keep? 

Detailed records help you keep an eye on church metrics like congregation attendance, online giving history, and finances. Some records need to be kept longer than others, so it’s important to research record retention laws in your country, state, or province. 

Your church should keep records on everything that affects how the church runs. Here are some examples: 

How Long Should A Church Keep Records? 

Different documents have different retention periods. So your records management program must include a records retention schedule. This helps you keep track of your church’s overall health—and stay compliant with the law. 

Your federal and state or provincial laws will determine how long a church should keep records. Some financial records like tax returns and payroll reports need to be kept for at least several years.

According to the Canada Revenue Agency (CRA):

  • Official donation receipt copies (aside from those for 10-year gifts): Must be kept for a minimum two years from the end of the year of the donation.
  • 10-year gift records: Must be kept for as long as the church is registered and for at least 2 years after the church closes.
  • Meeting minutes for director/trustee/executive meetings: Must be kept for as long as the church is registered and for at least 2 years after the church has shut down.
  • Members meeting minutes: Must be kept for as long as the church is registered and for at least 2 years after the church has shut down.
  • Governance documents and bylaws: Must be kept for as long as the church is registered and for 2 years after the church has shut down.
  • Ledgers or other books containing summaries of transactions and the related accounts: Must be kept for 6 years from the end of the last tax year, while the church is registered, and for 2 years after the church has shut down,
  • Financial statements, source documents and copies of annual information returns: Must be kept for 6 years from the end of the last tax year, or, if the church has shut down, for two years after the date of revocation.

For our American churches, there are no specific laws, but there is a Charity Guide created by the IRS that may help. In general, the suggestions from the IRS include: 

Records to be kept permanently:

  • Corporate records, including articles of incorporation and bylaws
  • Meeting minutes, including all related reports.
  • Audit reports
  • Annual financial statements
  • Tax returns submitted 
  • Annual corporate filings or returns
  • Tax-exemption documents and correspondence
  • Property records

Records to be kept 10 years:

  • Insurance policies

Records to be kept seven years:

  • Bank statements, cancelled checks, and bank reconciliations
  • Worksheets and supporting documents for tax returns 
  • IRS Forms
  • Payroll tax records, including payroll registers, W-4 forms, and payroll deductions
  • Employee expense reports
  • Employee personnel records after separation from employment
  • Contracts and related correspondence
  • Investment records 
  • Annual audit records and worksheets 
  • Insurance letters and all correspondence
  • Individual giving records
  • Accounts payable records
  • Tax bills, receipts and statements

Records to be kept two years:

  • Time cards and time sheets
  • Individual offering envelopes

How To Manage Church Records

Recordkeeping requires attention to detail and a love of numbers. So you’ll need to appoint the right person to the records management position. Your church board should appoint one person to oversee your records management program. 

And because record-keeping is so important, it’s usually best for the records manager to be a full-time member of the church staff or clergy rather than a volunteer from your congregation. 

Create A Policy For Record Management

A records retention policy sets out how long records must be kept and includes guidelines and processes for how and when to dispose of records. This ensures that everyone involved in managing your church’s records is clear on the procedures and what needs to be kept.

Identify The Church Records That You’re Going To Manage

Based on your local state laws you will need to figure out what records are imperative to keep. Use the guidelines above as a starting point.

Implement A Retention Schedule 

You will have to figure out what works for your Church, based on your local laws. A lot will also depend on if you are keeping physical or digital records, and how you will review and audit your statistics and records on a regular basis. Have someone in charge of implementing this, and make sure that all church staff members understand and follow the filing system guidelines. A central file room for physical records may be a good idea. 

Establish Retention And Destruction Policies 

I would suggest that whatever you decide, make sure your policy is documented properly in writing. It would also be beneficial to have it reviewed by legal counsel and to get it approved by your governing board. This shows it was a considered organizational decision, not just something you put together of your own accord.

Here are some samples of church retention and destruction policies you can use as a starting point.

How To Improve The Process For Church Records Management 

You already know that a strong records management program is crucial to your church’s success. And even if you’re happy with your current strategy, there might be some areas to improve. 

First, audit and review your current records. This might include filling in the gaps if there’s any missing information, such as missing meeting minutes or official bylaws that haven’t yet been documented.  

Here are a few questions to ask yourself as you improve your records management: 

  • Do you use a records center, or are your records on-site? 
  • How accurate and current are your records? 
  • Are you archiving or disposing of your inactive records?
  • Are you using church management or records management software? 

A big part of answering these questions is whether you have hard copies or digital copies of your records. In my opinion, delegating storage space to stacks of papers and files is not really needed. Of course, these days, the preferred method of record retention storage is the digital route, mostly because digital files are much more likely to survive a disaster. In addition, it is also a lot faster to search through digital files than paper files, and easier to send electronically!

Digital records can be stored on a computer hard drive, or on a network server either at your location or through the Internet.

Choosing the storage option that makes the most sense for your church will depend on your church’s desires or needs. Talk to companies who are familiar with document imaging and storage technology, and discuss the best way to index records for search and retrieval. 

Also, keep records security in mind—data loss can be devastating for a church, or any business for that matter. Finally, as I mentioned earlier, does your church have an attorney? If so, I would suggest asking them for guidance on creating a record retention program that works with your local legal requirements.

Related Read: Church Data Management Systems

Consider Church Management Software

Church management software can be crucial in helping manage all types of records, including financial records, congregation membership records, and others such as those described above.

If you run a nonprofit local church, you might not have a large budget for church management software. Fortunately, some companies like TouchPoint and QuickBooks offer free or discounted software for churches. You can also find a list of free church management software options here

Here are some things to consider when looking for Church management software:

  1. User Interface (UI): Churches usually have lots of members. You are also dealing with a lot of information with each member. You will want an interface that is clearly understood, and easy to use. Having an interface that is too complicated or hard to use will just add unneeded time and frustration to your day. Which is why I think it’s also important that it has a Mobile App as well. You want it to be easily accessible. 
  2. Security: This is the most important feature I’m looking for! You want a software that is secure. Your congregation is trusting the church with important information, like phone numbers, emails, and credit card numbers for online giving. The software needs to have good security. 
  3. Value for $: Does it have features that make its pricing reasonable? Do they offer a free trial? Having a free trial is imperative. You want to make sure the software is the right fit for your church. You don’t want to commit to a contract or payment and then find out the software is too complicated or not in line with what your church needs. 

Church records management is crucial to your church’s success. And picking the right software is vital! Take the time to do your research so that you make the best decision for your church.

Keep Your Church Thriving With Strong Records Management 

Your congregation deserves a well-managed church. And church records management plays an important role in your church’s overall health. When you keep good records, your church can thrive. 

Related Lists of Tools:

Also Worth Checking Out:

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10 Best Church Finance Software For Payroll & Expenses

Church finance software is a powerful tool that can help users maintain precise accounting of funds, donations, and expenses to ensure the accounting of financial resources. With the help of finance software, churches can manage payrolls easily so church leaders can devote more time addressing the needs of their members. If you are looking for finance software for your church, here are some of the best finance software you can choose from.

Related Read: How To Conduct Church Financial Management + Best Practices

The Best Church Finance Software

Here’s a shortlist of the best finance software:

  1. Xero
  2. QuickBooks Online + Breeze
  3. PowerChurch Plus
  4. CDM+
  5. Realm Church Management
  6. One Church Accounting
  7. FlockBase
  8. Church Windows
  9. Elexio Church Accounting 
  10. Aplos

Finance Software Comparison Criteria

What do I look for when I select the best finance software? Here’s a summary of my evaluation criteria: 

User Interface (UI): I’m looking for a software interface that makes sense to accountants and non-accountants alike, as some churches may not have a dedicated bookkeeper.

Usability: I’m looking for a tool that can be used by any church member helping out with the books. Is it easy to use and understand for users without an accounting degree?

Compatibility: Can you use it to connect with other vital devices like check readers. How about credit and debit card readers or mobile kiosks?

Value for $: Does it have features that justify its pricing?

Church Finance Software: Key Features

1. Payroll: a feature that allows users to automate payroll, ensuring that employees receive accurate salaries to prevent payroll disputes.

2. Bank reconciliation: allows users to spot discrepancies and errors between bank balance and book balance.

3. Reporting and analytics: allows users to generate financial reports to assess the church’s financial standing.

4. Tax calculations: automatically calculate, file, and pay taxes ensuring compliance with government regulations. 

Overviews of the 10 Best Church Finance Software

Here’s a brief description of each finance software to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface. 

1. Xero – Best for small churches

Xero Church Finance Software Screenshot
Xero has a simple payroll system making it ideal for small churches with fewer employees.

Xero is a church accounting software you can use to safely accept donations online so you can replenish funds for your church’s operations and expenses. You can use it to track expenses and settle your bills so your church can continue operating and serving its members. Xero also enables users to track accounts receivables and payables, allowing church administrators a clear view of their churches’ cash flow. 

Xero is best for small churches because it has a basic interface ideal for straightforward and recurring pay runs. A small church can use Xero to compute payroll, and it allows churches to pay employees manually or via batch payments depending on the church’s preference. Xero gives you the option of a third-party payroll app as your church grows and your payroll needs become more complex. 

Xero pricing starts at $30 per month. 

2. QuickBooks Online + Breeze – Best for tax calculations

QuickBooks Online + Breeze Church Finance Software Screenshot
QuickBooks automatically calculates, files, and pays taxes to ensure that your church complies with tax regulations.

QuickBooks is a church accounting software you can use to automatically run payroll daily so you can concentrate on your ministerial duties for your congregation. You can use QuickBooks to manage employee benefits to ensure employee satisfaction and increase loyalty. It has a time-tracking functionality ensuring that timesheets are correct and preventing payroll disputes. 

QuickBooks is best for settling taxes because it automatically calculates, files, and pays payroll taxes for users after setup completion. QuickBooks also provides users with a guarantee that tax calculations are accurate, and QuickBooks promises to cover up to $25,000 of payroll tax penalty if the calculations are incorrect. 

QuickBooks pricing starts at $35 per month plus $4 per employee per month. 

3. PowerChurch Plus – Best for issuance of checks

PowerChurch Plus Church Finance Software Screenshot
PowerChurch Plus allows users to quickly issue and maintain records of checks to ensure accurate bookkeeping.

PowerChurch Plus combines church management and a church accounting system you can use to balance your accounts and produce auditable trails to enhance accountability. It also has a simplified payroll system to plug in specific requirements that will automatically compute for you. The system also allows you to track restricted gifts to ensure compliance with FASB 117.  

PowerChurch Plus is best for religious organizations that issue many checks for their transactions because of its Quick Check feature. You can use Quick Check to print checks for issuance to suppliers, partner organizations, utility companies, and payroll. PowerChurch Plus also allows you to keep an accurate record of issued checks to ensure that your account stays balanced and has available funds for your checks. 

PowerChurch Plus pricing starts at a one-time payment of $395 per user. 

4. CDM+ – Best mobile app version

CDM+ Church Finance Software Screenshot
CDM+ has a mobile app version you can use on iOS and Android mobile devices.

CDM+ is a fund accounting software designed specifically for the unique needs of churches and nonprofits. You can use it to track your income and expenses, ensuring that you have enough funds to attend to your ministry’s needs. Church leaders can use CDM+ to generate reports about the church’s financial health and share them with boards, committees, and staff to give them a clear view of its structure and financial standing. 

CDM+ is best for those who work remotely because it has a mobile app version that you can use on iPhones and Android mobile devices. CDM+ mobile allows users a safe and secure way of accessing sensitive financial information. CDM+ also has features available on church management software like access to the member database, calendar management, and push notifications. 

CDM+ pricing starts at $100 per month per user with a charge of $5 per month per additional user.

5. Realm Church Management – Best for accurate timesheets

Realm Church Management Church Finance Software Screenshot
Realm gives you approval powers ensuring that timesheets get approved promptly.

Realm Church Management is a product of ACS Technologies and has a donation management functionality you can use to track donations and generate year-end reports for compliance purposes. Its online giving feature allows you to accept contributions anywhere you are through Realm Church’s mobile app. Realm Church Management provides your church members with the option to contribute through online donations, text giving, or credit cards and debit cards. 

ACS Technologies’ Realm Church Management is best for those looking for a nonprofit accounting software they can use as a timesheet management system. Users can use it to specify roles, ensuring that employees receive pay commensurate with their positions. You can also use Realm Church management to review timesheets, ensure accurate payrolls, and avoid disputes. 

Realm Church Management’s pricing starts at $29 per month. 

6. One Church Accounting – Best for financial dashboards

One Church Accounting Church Finance Software Screenshot
One Church Accounting’s customizable dashboard allows you an organized view of your church’s financial situation.

One Church Accounting has a bank integration feature that provides users a convenient way of importing and categorizing bank transactions for accurate reconciliation. It has a chart of accounts feature to have a complete listing of every account in a general ledger allowing you an easy-to-understand view of your fund’s subcategories. Its budgeting feature will enable you to track your annual budget and ensure that your expenses are within your church’s financial capability. 

One Church Accounting is best for those who want customizable dashboards for easier viewing of financial records. This church accounting software presents you with graphs and metrics to have an overview of your income statements, balance sheets, and cash flow in a user-friendly and easy-to-understand format. With the real-time data of One Church Accounting’s dashboards, you can immediately address financial concerns and prevent them from becoming major issues. 

One Church Accounting’s pricing starts at $24 per month billed annually. Users can try this church management software for free for 14 days.

7. FlockBase – Best for bank reconciliation

FlockBase Church Finance Software Screenshot
FlockBase has a bank reconciliation feature allowing you to identify differences between your book balance and bank balance.

FlockBase is a church management software you can use to compute payroll, pay your staff and comply with IRS regulations. A fund accounting feature allows you to track your fund balances and ensure that your programs have enough funding. FlockBase also has a robust reporting feature you can use to view balances, funds, and expenses on different levels of your organization. 

FlockBase is the best church accounting software if you want one with a robust bank reconciliation feature that allows you to match your bank balance with your book balance. FlockBase’s bank reconciliation feature allows you to immediately detect accounting and bank errors so you can correct them immediately. This feature also helps your church prevent and detect fraud to protect the fund and needs of your church. 

FlockBase pricing starts at $29 per month for five simultaneous users. FlockBase offers users a 14-day free trial.  

8. Church Windows – Best for offline version

Church Windows Church Finance Software Screenshot
Church Windows works offline to access and use the program when you don’t have a reliable internet connection.

Church Windows is a church management system that can also serve your church’s accounting needs like payroll, accounts receivable, financial reporting, and tax computations. You can use it in event registration, child check-in, and post-event reporting so you can assess the effectiveness of your church’s services. Church Windows allows you to send SMS and email communications to ensure that church members are up-to-date with what’s happening in your church.

Church Windows is best for those who want a software solution that works even with no internet connection because it still allows you to work offline. You can still view and update membership records even if you have no internet connectivity meaning you are always productive. Church Windows also allows you to its accounting program offline with records automatically updated once you have internet connectivity to work on your laptop in an area where you don’t have a reliable internet connection. 

Church Windows’ desktop version requires a one-time payment of $303 per module, $556 for two modules, $796 for three modules, and $856 for four modules. 

9. Elexio Church Accounting – Best cloud-based accounting solution

Elexio Church Accounting Church Finance Software Screenshot
Elexio is a cloud-based system ideal for users who want to access the program anywhere they are.

Elexio is a church management system you can use to manage your church’s database, ensuring that you have up-to-date information on all your members. You can also use Elexio to automate simple and repetitive tasks to streamline workflow so you can concentrate on ministering to your flock. Elexio’s church accounting feature is an add-on you can purchase to ensure that your church complies with government requirements even if you don’t have a CPA on board. 

Elexio is best for those who want access to their ChMS while working remotely because Elexio is a cloud-based system. You can use Elexio wherever you are as long as you have an internet connection. Since it is a cloud-based system, other team members will automatically see any updates or changes you implement on the system, ensuring that there won’t be any conflicts or discrepancies. 

Elexio’s pricing starts at $35.13 per month for one user. 

10. Aplos – Best for reporting and analytics

Aplos Church Finance Software Screenshot
Aplos allows you to generate reports quickly so you can assess your church’s financial standing.

Aplos is a church accounting software with a robust suite of features, including fund accounting, bank integration, bank reconciliation, pledge tracking, and check to print. It also has an integrated payroll system to ensure that all employees receive accurate salaries helping you avoid payroll disputes and ensuring employee satisfaction. Aplos also has a donor portal that allows church members to contribute to your church safely and securely. 

Aplos is best for those who need to generate financial reports so they can get a clear view of their church’s financial health. You can use Aplos to generate budgeting reports to ensure that expenses stay within budget. Aplos also allows you to generate donation reports to give you a better idea of where contributions are coming from and plan how you can improve them. 

Aplos integrates with Gusto Payroll System. 

Aplos pricing starts at $29.50 per month. Aplos offers a 15-day free trial. 

Need expert help selecting the right Payroll Management Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Payroll Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Other NGO finance software options

Here’s a few more that didn’t make the top list. Some are church-specific but others are simply NGO-friendly with free or low-cost plans. 

  1. Gusto – Best for Payroll Systems
  2. Gyve – Best for tithe & donation collection 
  3. ChurchTrac – Best for Recurring Transactions
  4. Sage Intacct – Best for Financial Forecasting
  5. ACS Technologies – Best for Vendor Management
  6. IconCMO – Best for CRA Compliant Receipts
  7. AccountEdge Pro – Best for Custom Paychecks
  8. ZipBooks – Best for Recording Receipts
  9. Botkeeper – Best for Automation
  10. Blackbaud Financial Edge NXT – Best for Fraud Prevention

Is QuickBooks good for churches?

Yes, QuickBooks is good for churches because it can help churches in bookkeeping and financial management. QuickBooks also allows churches to track donations and generate financial reports. 

What software do churches use?

There are several software systems that churches can use depending on their needs. A church can use a website builder if it doesn’t have a website or wants to improve its existing website. A church can also purchase donor management software if it wants a system to manage donors and contributors efficiently. 

Related Read: 10 Best Church Data Management Systems In 2022

What do you think about these financial software?

Finance software can help churches that want to make payroll and expense tracking easier. Using finance software can help church leaders save time because they can automate payroll and accounting needs to concentrate on taking care of the needs of their congregation. If you want to learn about other useful software, sign up with The Lead Pastor newsletter so you can receive the latest news about software systems that can help you manage your flock. 

For even more information, check these articles out:

And for more tools to help you keep up with your growing church:

Categories
Tools

10 Best Free Church Management Software [Web or Download]

Church management software (ChMS) makes running your church easier. But the tools can be pricey, which means they are tough to justify if you operate on a small budget. To solve this problem, I’ve made this list of the best free church management tools. 

The majority of these free tools are limited versions of paid SaaS platforms. They are typically restricted by the number of members you can add, the available features, or both. Nonetheless, the functionality will be enough to streamline small churches. 

I’ve also included two open-source platforms. These are free to use with no restrictions. The only issue is that you need somewhere to host them. 

We’ve also added several non-church-specific tools to this list. Still, you’ll see that they have plenty of features useful for churches. 

If you’re not quite ready for a ChMS, give this article a read first: Complete How-To Guide To Church Records Management

The Best Free Church Management Software

Here’s a shortlist of the best free church management software. I’ve included one of the key benefits of each tool in the list. 

  1. ChurchInfo – free and open source 
  2. ChurchCRM – free if you have an existing website 
  3. ChurchTrac – free with feature limitations 
  4. TextEmAll – 25 message credits free
  5. Flocknote – free for under 40 members 
  6. Continue to Give – free for up to $5000/month
  7. CHMeetings – free for up to 100 people 
  8. Raklet – free for 50 contacts 
  9. Bitrix24 – free with feature limitations
  10. Cahaba Works – free with feature limitations 

Best Free Church Management Software Comparison Criteria

What do I look for when I select the best free church management software? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): A clean, intuitive UI makes a tool a pleasure to use.
  2. Usability: Is the tool easy to learn and master? This is all especially important if less tech-savvy members of your congregation will use the tool. Also, look out for tools with online support and helpful resources.
  3. Integrations: Many of the platforms below integrate with other tools you use. For example, your church website, calendar, or church accounting software
  4. Feature-Rich Free Plan: Many paid tools have free plans. We included the most generous ones on this list. 

Free Church Management Software Key Features

There are plenty of features that make church management easier. Here are some of the most useful ones. 

  1. Profiles: Creating profiles for the congregation lets you track member activity and pledges. Some tools allow your congregation to manage their profiles. Many of the free tools limit the number of profiles you can add.  
  2. Messaging: Tools with email or SMS messaging make it easy to connect with members of your congregation. Look for email editors that let you create media-rich emails.
  3. Contribution Tracking: Many of the tools on this list allow you to accept and track online donations. They also provide an overview of how much you have received in a particular period. 
  4. Event Management: These features let you create events. You can assign organizers from within the tool and highlight each event on your church’s calendar. 

Be aware that while most ChMS tools have these features, they don’t all offer them on the free version of the tool. 

Additionally, some of the tools focus on a particular element. For example, Continue to Give specializes in contribution management. 

The Lead Pastor is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.

Overviews Of The 10 Best Free Church Management Software

Here’s a brief description of each free church management system. I’ve tried to showcase each platform’s best use case, some noteworthy features, and screenshots. 

1. ChurchInfo – Best free and open-source tool

ChurchInfo Free Church Management Software Screenshots
ChurchInfo makes it easy to create profiles for everyone in your congregation.

ChurchInfo is database software that enables online giving and helps with church membership management. It’s a web application which means you can access the information from anywhere with an internet connection. 

A feature I like is the self-service interface. This allows your church members to manage their own profiles from within the software. Each person can edit their details and make donations from within the tool via its integration with Vanco. Their volunteer management system is also helpful. Just create opportunities and then assign them to people from within the software. 

The tool is free and open-source—you just need to pay for a hosting plan if you don’t have one already. ChurchInfo has an affordable option you can use and they’ll even set it up for you. There is also a version that runs on your PC. This is useful if you don’t want to pay for hosting and you don’t need to access cloud-based features.

2. ChurchCRM – Best for churches with a website

ChurchCRM Free Church Management Software Screenshots
You can access the well-designed ChurchCRM dashboard from anywhere with internet access.

ChurchCRM is a free customer relationship management (CRM) system with features designed specifically for churches. It’s an online, cloud-based tool meaning you can access it from anywhere via an internet browser. The dashboard looks great and is user-friendly. It provides a quick snapshot of everything you need to know about your church, as well as links to the most important features. 

The tool has all you need to manage a church. Create member profiles, add phone numbers and email addresses, set up small groups, or organize events and enable check-in. It’s also easy to track member contributions so you can see how much everyone has donated. It’s even available in 25 different languages. 

The tool is completely free; you just need to pay for a hosting plan. If your church has an existing website, you can install it on a subdomain without paying an extra cent. Its lack of limitations means the ChurchCRM is a great free tool for churches of all sizes.

3. ChurchTrac – Best for free tech support

ChurchTrac Free Church Management Software Screenshots
The ChurchTrac dashboard provides valuable information about your church.

ChurchTrac is paid software with all the features you need to manage your church. The company also offers a free plan with limited—yet still useful—features. You can track your active members, roles & permissions, attendance records, and even Sunday school participants. 

The plan provides users with the ability to manage profiles for people and families. Add contact information and other details to each one. You can also send emails from within the platform. Unfortunately, more advanced features like donations, attendance tracking, child check-in, and scheduling are only available on the paid plan. 

The best thing about ChurchTrac is that it has an easy-to-use interface and offers free tech support, even on the free plan. This means that while the free version isn’t as feature-packed as some other tools on the list, it is easy to set up and use. And if you want to switch to a paid plan at any point, it’s easy to do so. Plans start at just $5 per month.

4. Text-em-all – Best for free text messaging

Text-em-all Free Church Management Software Screenshots
Create and schedule text messages within the Text-em-all online interface.

Text-em-all is a super helpful tool for managing church communication via text messaging. The tool allows you to create and schedule SMS messages to go out to your congregation. You can then manage replies from within the tool. It’s a helpful way to keep people updated about the goings-on at your church. 

The tool has several features that make texting easy. There are several templates you can use for different situations. You can give messages a personal touch by automatically adding the name of each recipient. Manage all these features from within the web-based dashboard. 

As a messaging platform, Text-em-all doesn’t offer some of the features available on other tools on this list. For example, you can’t track attendance and there’s no volunteer scheduling.

The free trial gives you access to all the features, although it is heavily limited by the fact you can only send 25 messages. Monthly plans start at $7.50 per month. 

5. FlockNote – Best free messaging for small churches

FlockNote Free Church Management Software Screenshots
FlockNote captures email and SMS responses and displays them in the dashboard.

FlockNote is another church communication platform. It lets you send both email and SMS messages to your congregation from within the online dashboard. The drag and drop email composer is a useful feature. It makes it a breeze to create and customize great-looking emails filled with multimedia. Once you’ve sent the email, you can respond to any replies from within the dashboard. 

The tool also offers analytics features. These show whether people are opening your outreach emails as well as what they click on once they do. Use this information to optimize future emails around the content you know people respond best to. 

The free plan provides churches with complete access to all the features and unlimited emails and messages but is limited to 40 users. It’s a great option if you have a small congregation. Pricing starts at $8 per month for large churches with more than 40 members. 

6. Continue To Give – Best for tracking donations

Continue To Give Free Church Management Software Screenshots
The continue to give dashboard simplifies keeping track of donations.

Continue To Give is software designed to help nonprofits and religious organizations engage their community and increase giving. It enables giving in many forms: from text donations, kiosk giving, mobile app donations, website forms, and P2P fundraising. This variety of options means every one of your members can access a method of donation that works for them: removing any barriers to giving. 

Donation management happens within the customizable dashboard. From here, you get a complete overview of where your donations are coming from and the amount you have received. The dashboard is also home to a powerful communication platform that lets you create and send emails, statements, and SMS messages. 

You can create audience segments, so people only receive content relevant to them. For example, one segment could be a particular church group; another could be people who attend a particular service. Other features include pledge management to help you follow up on pledges. 

Continue To Give is paid software, but there’s a free plan (minus a 3.2% commission) for churches that raise under $5,000 per month. 

7. CHMeetings – Best church management for small churches

CHMeetings Free Church Management Software Screenshots
Easily manage contacts and then send them messages from within the software.

CHMeetings is an all-in-one church management software solution used by more than 2,000 organizations. It has robust features that help you track and store group and member data and then turn this information into reports with the click of a button. 

A cool feature is the contact builder that lets you create and send SMS messages and email to your congregation. It’s an easy way to ensure everyone is up-to-date with happenings at your church. 

Meanwhile, powerful event management tools let you create single or recurring events and then collect event registrations. It’s easy to add people to different roles and then add notes to provide more information. When it’s time for the event, you can print off name tags for attendees.

CHMeetings has a limited free plan for up to 100 people, making it good for small-sized churches. To get access to more features or users, you’ll have to add a paid plan, which starts at $10 a month. You can access it on your PC or on mobile devices running both Android and iOS.

8. Raklet – Best for integrations

Raklet Free Church Management Software Screenshots
Get a quick overview of fundraising efforts from within the Raklet dashboard.

Raklet bills itself as a community engagement platform. Its features aren’t church-specific, but there’s still plenty available to help places of worship grow.  

Central to the tool is its contacts feature. Use these to create profiles for everyone in your church. Just upload a list of email addresses and create profiles for each person. You can then segment these people however you’d like, making it easy to create groups within your overall membership. 

It’s easy to connect with these contacts through features like email and SMS messaging. You can use this for use cases like an email newsletter that keeps everyone up-to-date about your church. 

I like that the tool lets members communicate with each other. They can create and comment on topics as well as send private messages. It’s like a private social media site for your church. 

Other features include the ability to create webinars and accept payments. There is even event planning functionality. The tool also integrates with plenty of the tools you and your congregation use every day like Gmail, Twitter, Facebook, and more. 

Raklet has a free plan for up to 50 contacts. If you need more users, the Essentials plan is $49 for up to 1,000 contacts. 

9. Bitrix24 – Best for church activity & event management

Bitrix24 Free Church Management Software Screenshots
Bitrix24 has features that enable you to create a private social media site for your congregation.

Bitrix24 is more business-focused than the other tools on this list. Nonetheless, it has a free version for unlimited users and plenty of features that—while not explicitly designed for churches—will definitely help. 

The communication tools are central to the platform. These enable you to create a powerful social networking platform. Your congregation can message, email, and communicate within the community for free. 

Beyond this, there are a huge array of management tools. There’s CRM, project management, contacts, and even a visual website builder. These are the features that are more business-aligned, and many of them cost money. You’ll have to decide whether they are worth paying for. 

Bitrix is available in both on-premise and cloud-based solutions. The great thing about the free plan is that you can add unlimited users.  If you feel the need to upgrade, paid plans start at $19 per month. 

10. Cahaba Works – Best desktop solution

CahabaWorks Free Church Management Software Screenshots
Use CahabaWorks to create profiles for people in your congregation.

CahabaWorks is church management software designed to help you track money, including payroll, member contributions, and fund accounting. There’s a free version of the software that is suitable for small churches. 

The free version contains three modules: members, contributions, and financials. The first module lets you create profiles to organize member information, while the latter provides some insight into your church’s contributions and financial management. These are all useful features for those in charge of church administration.

Other tools like group management are only available on paid plans. 

The tool is desktop-based which means it is only available on the computer you install it on. The good news is that you can add unlimited people and users to each piece of software. 

When you sign up, you get a free trial of the paid version, which then reverts back to the free one if you don’t pay up. The standard edition costs $350 and comes with a year of support. 

What is the difference between web-based (online) and download (offline) church management software?

Web-based church management software stores all your data online. This means you can access it anywhere with an internet connection. You can also create profiles for other members, who can then access the tool. Another benefit of these tools is that updates happen automatically, so you always use the most up-to-date version of the software. 

Offline tools are only available on a single computer in a single location. All the data is stored on your computer’s hardware. 

Related Read: 10 Best Church Data Management Systems In 2022

What Do You Think About These Free Church Management Tools?

I think all the tools on this list offer great free functionality for churches—especially small ones. All the free plans differ slightly, so take a look at precisely what they offer and then make your decision based on this. 

You can also check out our church management software recommendations for both free and paid options. This will help if you have outgrown free tools and their functional limitations.

Looking for more tools to help your church get up to speed with going digital? Check these lists out:

For more insights around church management, check out The Lead Pastor blog.

Categories
Tools

10 Best Church Facility Management Software To Optimize Your Spaces

Church properties often have a variety of facilities to manage, from public meeting spaces, to libraries, community resource hubs, washrooms, and A/C or heating systems. The more people use these assets, the more value they provide to your congregation and community. Managing these resources isn’t easy, but the church facility management software can help.  

This article will look at some great platforms churches can use to accomplish basic facility management. Our list contains two types of tools. The first is software designed specifically for church management. These tend to have features built with places of worship in mind. Then there are tools designed for business or NGO properties in general. These often have similar features and can be just as good as church-specific software.

Both types of software have their pros and cons. I’ve done my best to outline how every item on this list can help with church facility management. 

The Best Church Facility Management Software List

Here’s a shortlist of the best facility management software for churches:

  1. One Church
  2. Church Social
  3. Church MemberLink 
  4. Church Office Online 
  5. Blackbaud Church Management
  6. eFacility
  7. Perfect Mind 
  8. Hello Club
  9. Mazévo
  10. ChurchStaq by Pushpay 

Facility Management Software Comparison Criteria

The best church computerized maintenance management systems (CMMS) excel at streamlining facilities management. Here’s a summary of the evaluation criteria I used when choosing what to put on this list: 

  1. User Interface (UI): Is it clean and attractive? Church leaders have a ton of duties on their plate and may not have much free time to spend struggling with a complex user interface or cluttered menus.
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Remember your congregation may use the software. It should be usable for even non-tech-savvy members.
  3. Integrations: Is it easy to connect with other tools? Are there any pre-built integrations? Website, calendar, communication, and payment software integrations are vital for many churches. 
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? I also look for free trials so you can test the tool before buying. 

Church Facility Management Software Key Features

The church management software tools on our list cover a wide range of use cases. Some have simple features suitable for small churches. Others have complex functionality designed for large organizations. 

Whichever kind of church facility software you choose, look out for the following features:

  1. Booking: If you open your facilities to people in your congregation, choose a tool that enables people to book rooms, space, or equipment.
  2. Calendars: Tools with calendars automatically reflect all bookings made via the software, so everyone can see what is happening and when.
  3. Payments: You may need to accept, send, or record payment for facility use, facility upgrade, or facility repair. A digital payments system can help keep track of this.  
  4. Maintenance: Some of the tools on this list let you schedule maintenance for facilities. 
  5. Lights and doors: If you manage multiple spaces, consider a tool that lets you manage access to your building and lighting remotely. 

The Lead Pastor is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.

Overviews Of The 10 Best Church Facility Management Software

Here’s a brief description of each church facility maintenance management solution. We’ve included best use cases, feature highlights, and screenshots to showcase the look and feel of each tool. 

I have included both tools designed for churches and all-purpose (and usually more complex and feature-rich) facility management software.

1. One Church – Best for booking rooms

One Church Screenshot
One Church uses forms to collect event signups and registrations.

One Church is an all-inclusive church platform with powerful facilities management features that make organizing your church’s space easy.

Central to this is the powerful booking platform. Use the tool to schedule your rooms and resources. Those in charge can quickly see if the facilities they need are available and then make a request. Simplify the booking process by adding facility managers to each listing who can approve bookings.

One Church is a cloud-based app and is available on all your devices. You can manage your church’s facilities at home, while at your place of worship, or on the go via your smartphone. It also has a user-friendly interface you’ll have no problem getting to grips with.

Pricing depends on the number of profiles you expect to track. The lowest-cost plan is $24/month for 250 profiles. You can grab a 14-day free trial to test the software before committing. 

2. Church Social – Best for calendar management

Church Social Screenshot
Church Social’s calendar overview provides everyone with easy access to upcoming events.

Church Social is management software designed to help your congregation stay connected. It can help schedule regular facility maintenance, book spaces for events, and provide bulletins about the goings-on around the building. Members can contribute to the calendar to ensure community events are visible. 

A cool feature is the ability to set up recurring events. This ensures that groups that meet regularly don’t have to reserve their space before every meeting. You can view the calendar within the app, and it’s also easy to display it on your church website using the Church Social WordPress plugin or by connecting to the tool’s API.

Pricing starts at $50/month for up to 200 members. You can get a free 30-day trial to test out the software. 

3. Church Member Link – Best church bulletin board

Church Member Link Screenshot
You can access Church Member Link via desktop or smartphone app.

Church Member Link is a web-based church bulletin board with features such as attendance, calendars, and outreach tracking. It also has a facilities management tool. This allows you to set up profiles for each of your facilities and other resources and then schedule each one. The tool summarizes who is scheduled to use assets at different times. 

A feature I like is that you can set up conditions that must be met for each resource. This means people know exactly what is expected of them when they rent spaces or equipment. 

Church Member Link has a simple pricing plan that costs $50/month or $500/year when bought annually. There are no add ons or extra costs. You can sign up for a 14-day free trial to test the software. 

4. Church Office Online – Best for custom form building

Church Office Online Screenshot
Easily add rooms and equipment to Church Office Online.

Church Office Online is a complete church management solution with custom registration form building for event management, equipment rentals, or facility maintenance. The calendar is where you manage your church’s rooms and equipment. Just create an entry for each facility and provide essential information so people know how to use the asset correctly. 

All bookings show up on the calendar for a complete overview of who is using what and when. The calendar also integrates with your website, so events and reservations made on your website are automatically added to your calendar. This saves you from having to enter details manually. You can access all these features via desktop or on the go via the mobile app. 

Church Office Online pricing depends on the number of people at your church and starts at $35.13/month for 1 person and goes up incrementally by $0.12+ per additional person. The software offers a generous 2-month free trial. 

5. Blackbaud Church Management – Best for engaging your congregation

Blackbaud Church Management Screenshot
Blackbaud Church Management helps you manage facility events with in-app SMS and email support for alerts.

Blackbaud Church Management is the church solution from team management software Blackbaud, which specializes in fundraising and grant management tools for social causes. You get all the company’s software and team management expertise, plus features built explicitly for churches like fundraising and congregation communication. 

It’s easy to add all your spaces to the software. You can add further information to each listing and then price them effectively. All bookings and events are synced with your church’s calendar, so you get a quick overview of when your church’s facilities are being used. 

Blackbaud doesn’t publicize pricing, but you can request more information on the website. 

6. eFacility – Best for large churches

eFacility Screenshot
eFacility floor plans let you manage the booking of individual seats within a room.

eFacility is enterprise CMMS software. It has powerful features that go well beyond those offered by church-specific solutions. These give you granular control over all your facilities.  

The asset and inventory management toolkit tracks asset usage, helping you avoid unexpected and costly breakdowns. Use the tool to set preventive maintenance schedules, create templates for everyday maintenance tasks, and schedule inspections for each of your church’s assets. When the time comes for repairs, the software has robust work order management features to help. 

You also get powerful space management features. This lets you track, manage, and book space in your church. You can see a real-time overview, so you always know what is going on in your buildings. The floorplan feature even lets you rent specific seats within a room.

eFacility pricing depends on the specific software modules you want access to. The company doesn’t publicize its pricing, but you can contact the team via the website for a quote.

7. PerfectMind – Best interactive facility map

PerfectMind Screenshot
The PerfectMind has interactive maps with clickable pins and color-coded availability indicators.

PerfectMind is membership management for community-based businesses. It’s not explicitly designed for churches, but many of its features are great for this use case. 

The software’s facility management software can handle multiple types of booking, including recurring contracts. You can sell add-ons within the booking process, which is a good way to generate extra revenue while providing the people who book your room with more flexibility. 

Another feature I like is the automated lighting software. This lets you set which times you’d like to turn lights on and adjust your prices accordingly. Other features include maintenance management, waivers, contracts, and plenty of automation to simplify your workflow and save time. 

PerfectMind doesn’t publicize pricing for its community tool. You can contact the team for a quote and a product demo. All plans come with unlimited users. 

8. Hello Club – Best for integrations

Hello Club Screenshot
Hello Club provides a detailed overview of facility usage so that you can estimate where maintenance and upgrades are needed most.

Hello Club is a tool built for managing clubs. It has many features that help pastors with facility stewardship. Like the other tools on this list, it helps you manage bookings and events. It’s easy for your congregation to rent facilities when they need them. All the bookings sync to your calendar, which gives you an in-depth overview of facilities usage. 

A feature that caught my eye is the lights and doors management tool. This lets you set up automated lights and door rules for different facilities and bookings. The tool also has plenty of integrations. For example, you can use Stripe to collect payments via credit card and manage your church bookkeeping with Xerox. 

Pricing depends on the number of members in your congregation. The most popular plan costs $50/month for up to 300 users. You can sign up for a free trial on the website.

9. Mazevo – Best for church event management

Mazevo Screenshot
Mazevo’s calendar view provides an overview of all your church’s bookings.

Mazevo is software designed specifically for churches that want an event management system to help with facility resource allocation. The software has powerful booking features. It automatically avoids schedule conflicts by only showing rooms available for dates the scheduler has chosen. 

When listing space you can add detailed information about each room, including its type and how many people it is suitable for. All events are synced to the tool’s calendar. You can view this in multiple ways to get an overview of events on both a daily and monthly level. The tool has an app for easy phone access, and the UI on both mobile and desktop is easy to use. 

The company doesn’t publicize pricing, but you can request a demo on the website. 

10. ChurchStaq by Pushpay – Best for engagement metrics

ChurchStaq by Pushpay Screenshot
ChurchStaq lets you set up profiles for all members of your congregation so they can check-in as an audience member or volunteer.

ChurchStaq by Pushpay is a tool that lets you create optimized journey’s for your congregation designed to boost engagement. Each member of your church creates a profile that includes crucial contact information, event details, and contributions. Part of the engagement strategy is encouraging your congregation to join events. 

The software makes it easy for group leaders to rent space to hold meetings. They can then add members and communicate with other people in the group. The tool has an easy-to-use app that all congregation members can download to stay connected. It’s an easy way to connect with individuals and ensure that everyone stays engaged. 

ChurchStaq has three plans that provide access to different features. The company doesn’t promote pricing but you can contact the team via the website. 

Other Facility Management Software Options

Here’s a few more that didn’t make the top list. Some are church-specific tools that understand the niche; others are more general facility management solutions for all building maintenance and upkeep needs. 

  1. Imagine Mobile Church – Best for church administration 
  2. UpKeep – Best for managing church maintenance 
  3. Grplife Church Edition – Best for included church social network
  4. Hippo CMMS – Best equipment maintenance
  5. iOFFICE – Best for optimizing space use
  6. AkitaBox – Best for asset mapping 
  7. BlueFolder – Best for tracking assets

What is church facility management?

Church facility management is all the activities you do to organize your buildings, assets, spaces, and rooms. Tasks typically include managing facilities usage and keeping all your assets well-maintained. You can use facility management software to streamline this work. 

Is there any free church facility management software?

Many of the tools on our list have free paid trials you can use to test out the software before committing. There are no free church-specific facility management software options. But free general facility management tools are available:

What Do You Think About These Facility Maintenance Software Solutions for Churches?

The best facility maintenance software for your church will depend on what you want from the tool. 

A simple calendar that shows when people are scheduled to use your rooms and spaces will suffice for many smaller churches. But the larger your church, the more you’ll benefit from advanced features like granular asset management tools, maintenance functionality, and work order software to manage work requests.

Keep everyone in the loop and on the same page as you manage your church facilities with a software. Here’s our guide to the 10 Best Church Communication Software & How They Help Lead.

If you want to find out more about how software can help you manage your church, then check out some of our other church management software reviews.

Related Read: Complete Guide To Church Management For Lead Pastors

Check This Out: Guide To Church Conflict And Crisis Management

Categories
Tools

10 Best Church Website Builder

According to research, 17.6 million people who don’t attend worship services regularly visit the website of their place of worship. This statistic highlights the importance of a church website in this digital age. A church website can help your church reach more people and cater to members who cannot personally attend worship services.

If you don’t have a church website yet, it’s time to start building your own so you can serve your congregation better. There are many website builders in the market, and this article will help you scrutinize them so you can choose one that will serve your church best. 

Best Church Website Builder Shortlist

  1. WordPress – Best themes
  2. SquareSpace – Best for website analytics
  3. CloverSites – Best for member engagement
  4. Abundant – Best for full-service websites
  5. The Church Co – Best for podcasts and sermon management
  6. ShareFaith – Best for website migration
  7. Nucleus – Best fon-page SEO
  8. Subsplash SnapPages – Best for device compatibility
  9. Tithe.ly – Best integrated online giving
  10. Aplos – Best member portal

Church Website Builder: Key Features

Here are some church website functionalities to consider when picking a tool to help build your website. 

Church content and news: Your church site and content should be easy to discover and interact with by consolidating it all into an easy-to-use, intuitive, and delightful feed that includes your social media. This will enable you to highlight events and gatherings to encourage participation and show your latest sermon, podcast, Bible study, blogging, and more.

Church events calendar: You’ll want to be able to list your regular Sunday services, mid-week groups, Bible study, prayer meetings, courses, and other activities, on your church website.

Sermons, podcasts & media player: Often people check out a church’s media library or podcast before visiting a church. Plan to put videos of your sermon recordings or audio on your website to accommodate this; you’ll want an easy way to host both the content and media player.

Church giving and donations: If you plan to take donations through your website, then you need to make sure that your church website will support this and connect with your church accounting software.

Registrations and forms: For certain events, you may need to limit registrations or attendance, so integrated forms and submissions are important. A range of contact forms will also help build your church and respond to your church’s needs better.

SEO: It’s no good having a website if no one can find you; you want a website builder that enables you to maximize your search engine visibility through custom titles, meta descriptions, internal linking, URL structuring, custom domains, and alternate domain names for special events or ministries.

Church app: A church app can be a great way to engage your church on the go through their mobile devices. Having a church app that runs the same content and data as the church website means less administration. and is useful in reminding members of events, podcasts, and more.

Church members’ area: You might want to have some content, like the event details and contact details only available to registered church members.

Design and templates: Good web design and design flexibility matters! Pick a church website builder with a wide variety of church website content templates and the ability to make changes with little website know-how. Think about what you want to communicate and how you want to do that – you’ll want features that enable you to have a professionally designed church website template to make your site look beautiful and function as one of the best church websites around. A good drag-and-drop editor will help you easily customize the design, add images, update colors, and more, so you can create a church website that matches your church’s brand.

Different user accounts and permissions: You’d probably want to have certain church members (volunteers) be able to update the website when needed, without giving them access to everything. Think too about step-by-step tutorials available and customer support on hand to help them do that!

The Lead Pastor is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent. 

Overviews of the 10 Best Church Website Builders

Here’s a brief description of each of the church website builders on my list, showing what it does best, plus screenshots to showcase some of the features.

1. WordPress – Best free website themes

WordPress Church Website Builder Screenshot
WordPress has a large directory of themes you can choose from when creating your website.

WordPress is a website builder you can use to publish content anywhere, making it ideal for church leaders who are always on the go. It has built-in social sharing allowing you to share content to church members through your church’s social media accounts, including Twitter, Facebook, and others. Another advantage of using WordPress is it works on almost any device you have, so you can update your website using your Android and iOS mobile devices or using your Mac, Windows, or Linux computer systems.

Themes are crucial in creating websites, and if you want thousands of themes you can choose from, then WordPress is the best website builder for you. WordPress offers users a wide variety of free and premium themes, ensuring that you can build a website according to your preferences. WordPress themes are also easy to use, making it ideal if you have no IT office on staff or are new to building websites.

WordPress has a free plan with a .wordpress URL, but you can opt for a premium plan for more features, including a unique domain name.

2. SquareSpace – Best for website analytics

Squarespace Church Website Builder Screenshot
Squarespace analytics gives you insights into how your website is performing and how you can improve it.

Squarespace is a website designer and builder you can use to develop a website that suits your church-specific needs. It has embedded blogging tools for you to share church news, sermons, inspirational messages, and event announcements to congregation members. Squarespace has integrated SEO tools that will help you develop content that will maximize your website’s prominence in search engines to attract more visitors.

If you want a website builder with analytics functionality, Squarespace might be the best choice for you because it can help you analyze how your website performs. The website analytics tool can help you determine who your visitors are and what they are looking at, giving you a better idea of which part of your website you need to improve on. Aside from traffic sources, Squarespace can also tell you which search keywords are leading visitors to your website so you can tweak your content and attract more visitors.

Squarespace pricing starts at $16/account/month.

3. CloverSites – Best for engagement

Clover Sites Church Website Builder Screenshot
Clover Sites provides you with a wide variety of ways to engage church members, including virtual groups, live streams, and prayer requests.

Clover Sites is a website builder with a diverse selection of tools you can use to connect to church members. You can use the site to announce and promote the church’s plans, so members have something to look forward to. You can also integrate online giving on your website through Clover Give, where members can support your church using different giving avenues like text to give, online giving, pledges, and kiosks.

Keeping church members engaged is one of the best ways to maintain and grow church membership, and Clover Sites can help you build a website that will foster engagement through online activities. You can build a website where you can live stream worship services to cater to members who cannot physically attend services. You can also use your website to promote and conduct other activities that foster togetherness, like virtual groups and prayer walls to engage with church members during any day of the week. 

Clover Sites pricing starts at $34/month plus a $500 setup fee.

4. Abundant – Best for full-service websites

Abundant Church Website Builder Screenshot
Abundant provides full-service websites saving you time so you can concentrate on ministering to your flock.

Abundant is a website builder with website-creation tools to help you get your website up and running. Abundant has a media library you can access for free stock images for your website to make it more interesting for church members. You can use Abundant to embed online forms on your website allowing members to sign up for activities or events, making registration easier.

Website building is not for everybody. If you want a website builder that can assist you in creating and maintaining your church’s website, then Abundant is something you should consider. Abundant provides free consultation services to clients allowing you to relay your vision for your website and receive feedback on how to bring the said vision to life and the challenges you should expect. Abundant also assists in branding and promoting your website, ensuring that your new website gains an abundance of followers in no time at all.

Abundant pricing starts at $180/year.

5. The Church Co – Best for podcasts and sermon management

The Church Co Church Website Builder Screenshot
The Church Co allows you to upload and manage podcasts and sermons that members can listen to or watch using their preferred media player.

The Church Co is a content hub you can use to craft a website that will suit the needs of your congregation. It has a blogging functionality so you can create, post, and categorize blogs that can help your congregation. With The Church Co, you can have a website with a member portal so members can view and update their member profiles or make changes to their recurring giving setup.

The Church Co is the best website builder for you if you want a website where you can post, manage, and broadcast podcasts and sermons to your members because you can upload as many podcasts and sermons as you want without worrying about bandwidth. Members choose how they want to listen to your podcasts and sermons because The Church Co is compatible with iTunes, Spotify, and Google Play. You can also categorize your podcasts and sermons, making it easy for members to search for the content they want to listen to.

The Church Co pricing starts at $29/month.

6. ShareFaith – Best for website migration

ShareFaith Church Website Builder Screenshot
ShareFaith can help you migrate your old website to a new one for free.

ShareFaith offers a suite of digital tools to help your church provide a wide range of services to your congregation, including church graphics, live streaming, scheduler, and Sunday school classes. ShareFaith can also provide your members with flexible ways of donating and tithing to your church to support services and fund advocacies. You can also count on ShareFaith if you want to create a church mobile app that works on iOS and Android mobile devices so you can reach more members.

ShareFaith is the best website builder for you if you need assistance in migrating your old website because ShareFaith can do it for you for free. Migrating a website can be tedious because you need to copy all the contents of your old website to the new one, and ShareFaith can save you time because they will migrate your website for you. Professionals will handle the website migration for you to avoid errors and minimize the risk of losing the content you’ve worked hard on. 

ShareFaith pricing is available upon request, and there is a free demo of their website builder.

7. Nucleus – Best on-page SEO

Nucleus Church Website Builder Screenshot
Nucleus can help you develop content that will rank high in search engine results boosting website visibility.

Nucleus is a website builder that helps church leaders consolidate all crucial information about their churches on their website so members can have a centralized location for all of their needs. It has a built-in form builder making registration and sign-ups for events for members. You can also use Nucleus in uploading and hosting a library of all your sermons, music, videos, and podcasts so members can listen to them anytime they want to. 

Nucleus has an on-page SEO tool for content optimization, so they rank high in search engine results. No matter how beautiful your content is, readers won’t be able to access them if they don’t know your website, making ranking high in search engine results critical. With Nucleus’ on-page SEO tool, you can create stunning optimized content even if you don’t have an SEO-trained writer on staff, allowing you to save money while attracting new visitors to your website.

Nucleus costs $99/month, and they offer a 30-day free trial.

8. Subsplash SnapPages – Best in device compatibility

Subsplash SnapPages Church Website Builder Screenshot
You can use Subsplash to create content that you can watch on various media devices, including TVs, mobile phones, computers, and tablets.

Subsplash SnapPages is a website builder integrated into the Subsplash platform and comes with custom church templates so you can build your website quickly. It has an easy-to-use drag and drop editor so you can create and manage your website even if you are not tech-savvy. Subsplash SnapPages comes with 20GB of storage and unlimited pages, so you can add as many contents and web pages as you want without worrying about going over your limits.

Subsplash SnapPages is the best website builder for you to create content compatible with any media device because Subsplash integrates TV and mobile apps into your website. One of the problems websites face is incompatibility with mobile devices, content looks great on computers but looks grainy and low-quality on other devices, and this can disappoint your audience. With the help of Subsplash, you can ensure that the contents of your website get optimized to look great on whatever media device your member wants to use.

Subsplash SnapPages pricing is available upon request.

9. Tithe.ly – Best for integrated online giving

Tithe.ly Church Website Builder Screenshot
Tithe.ly allows you to integrate online giving on your website, making it easier for members to support you.

Tithe.ly is a beginner-friendly website builder making it ideal for beginners and experts thanks to its customizable templates. You can create a website where you can post audio clips, videos, events, announcements, and others, ensuring that your website has all the information members need even if they cannot personally go to church. Tithe.ly allows you to embed live streams from your Facebook page, YouTube channel, or Vimeo account, expanding your reach and ensuring members can watch your live stream wherever they are. 

Tithe.ly is the best website builder for you if you want to make it easy for members to support your church by integrating online giving on your website. With Tithe.ly, you can add options for members to support your church and its causes either through one-time donations or as recurring ones. What’s great about this setup is even non-members can donate to your church via your website so you can gather support outside of your congregation.

Tithe.ly pricing starts at $19/month and charges $149 as a setup fee.

10. Aplos – Best member portal

Aplos Church Website Builder Screenshot
Aplos allows users to create websites with member portals where members can sign-up and coordinate for events.

Aplos is a website builder for nonprofits and churches with customizable website templates so you can create your church website even if you don’t have website creation training. You can use Aplos to create a website with a secure donations page where members can give one-time or recurring donations to support your church. Aplos also allows users to design websites with event registration and ticket sales functionalities making it easy to conduct fundraising events.  

If you want to turn your website into a central communications hub for your church, then Aplos is the best website builder for you because you can integrate a member portal into your website. Aplos’ member portal is a secure hub where you can engage existing members and onboard new ones. Members can also use your website to schedule committee meetings, track attendance, distribute agendas and minutes, and store documents for other members.

Aplos provides pricing upon request.

Other church website builders:

We’ve not yet had a chance to check out these website builders for churches yet, but it’s worth taking a look to see if they meet your needs.

  1. Weebly – Free website builder for websites, blogs, and ecommerce stores.
  2. Wix – Cloud-based web development service provider.
  3. Appypie – No-code web development platform for newbie web builders.
  4. Elexio – Website design platform to increase engagement and help websites rank higher in search engine results
  5. FellowshipOne – Web design platform for engaging and mobile-friendly church websites.
  6. Church Dev – Website developer to make your website easy to find for non-members.
  7. Church123 – Website builder for easy to update websites.
  8. Ministry Designs – Website builder with pre-designed themes and embedded SEO tools. 
  9. Digital Church Platform – Website designer for creating websites that target the congregation, the community, and visitors. 
  10. Ekklesia360 – Content management system for churches and ministries that support customization.
  11. FaithlifeSites – Free church website builder for mobile-friendly websites.
  12. FaithNetwork – Website builder for churches of all sizes, denominations, and demographics. 

Consider too, that many church management software includes website functionality.

White label website builders

Maybe you’ve got a few church websites you’re trying to build – if so, think about using a white label website builder like those listed below:

  1. Weblium
  2. SiteGalore
  3. Duda
  4. WebWave
  5. Ucraft
  6. Offsprout
  7. MotoCMS
  8. Mono

What church website builder do you like best?

One you have a website, you can then adapt different communication strategies using church communication software linked to your website, email list, or church app in order to keep your congregation up-to-date of goings-ons within the community. This holistic approach will help your congregation feel informed and engaged year-round. 

Looking for website building inspiration? Here’s our list of the 20 best church website designs that we’re loving this year.

Have you discovered or used any good church website builders recently? What did you think of it? Let us know in the comments below.

Related Read: Complete Guide To Church Management For Lead Pastors

Categories
Tools

10 Best Church Accounting Software Of 2022

Find the best accounting software for your church. Compare product reviews, criteria and pricing in our in depth review of the best church accounting software. 

Churches need to track income and expenses like any other organization – but they also have some more specific requirements that some accounting software can’t easily support. Features like managing individual donations and tithes (and providing tax receipts) are unique. Similarly, keeping detailed reports of which church ministries and projects are funded, and how those funds are utilized are crucial to the success and transparency of a church accounting system.

Furthermore, while most accounting software is set up for the needs of businesses and requires some basic knowledge of accounting and bookkeeping. Church accounting software, by contrast, is typically geared toward non-accountants, making it easier to use.

Finding the right tools to maintain compliance and balance the books can be a challenge with so many hoops to jump through. We reviewed the best church accounting software platforms based on reputation, ease-of-use, features, price, and more. Here are ten of our top picks.

Best Church Accounting Software Shortlist

  1. Xero – Best accounting software for small churches
  2. MIP Fund Accounting – Best for managing multiple cost centers
  3. Sage Intacct – Best for larger churches
  4. ACS Technologies – Best for church oriented systems
  5. IconCMO – Best for web-based system
  6. PowerChurch Plus – Best for all-in-one system
  7. AccountEdge Pro – Best for local installation
  8. ZipBooks – Best for free church bookkeeping
  9. Botkeeper – Best for automated bookkeeping
  10. Blackbaud Financial Edge NXT – Best for nonprofits

What Is Church Accounting Software?

Church accounting software is an accounting system that helps churches keep their books balanced. It’s a general ledger used to track income (accounts receivable), usually in the form of member and donor contributions, covering regular tithing, giving, and management of fundraising, gift days, and grants. It includes budgeting management and expense tracking and provides an accounting solution for tracking the payment of vendors or staff.

Most churches are registered as nonprofit organizations or have charity status. Because of this, church accounting software offers similar functionalities as traditional nonprofit software, such as donor management and fundraising.

Even though churches are often bunched together with other nonprofit organizations, many religious organizations don’t have experienced accountants on staff. Consequently, the needs of churches are often different from other nonprofit organizations.

Churches, particularly small churches, need user-friendly accounting software that’s easy to use and set up, with the categories and types of transactions churches need to track. Accounting software that offers pre-made reports can also help present a church’s financial picture to members and stakeholders in an easy-to-understand format. 

Related Read: How To Conduct Church Financial Management + Best Practices

How Much Do Church Accounting Software Programs Cost?

Most church accounting software is cloud-based and available on a monthly subscription. The convenience of having the platform online eliminates the need for churches to buy the resources required to operate and keep a system in-house. In most cases, all that’s needed is a computer with internet access. 

We found that subscription-based church accounting software typically ranges from $16 to $79 per month. However, you can still find church accounting programs going for up to $350 on the high end of the spectrum.

Many service providers offer tiered pricing options based on the features a church needs. Higher-tier solutions typically include more advanced finance features like payroll processing and advanced reporting.

Features of Church Accounting Software

While each software solution will be different, these are some of the most commonly found features in a church accounting software package:

Accounting: Covers aspects like accounts payable (AP), accounts receivable (AR), and a general ledger (GL). Given the nonprofit status of most churches, the AR functionality will usually work in unison with donor management, fundraising, or fund accounting functionality.

Payroll: Manages employee compensation: wage calculation, ACH deposits, check printing, and compensation tax reports.

Donor management & fundraising: Provides details like how much each member has given on a weekly, monthly, quarterly or annual basis and generates annual giving statements for tax reporting purposes. The feature also makes it possible to solicit donations with targeted campaigns and create campaigns to encourage smaller donors to contribute more.

Membership tracking: This feature makes it possible to manage general information such as attendance, frequency of gifts, and personal information such as addresses, volunteer details, interests, or activities. You can also analyze trends to monitor attendance.

Benefits of Church Accounting Software

Successful church organizations take advantage of two elements: knowledge and efficiency. While recording information via paper spreadsheets may be cost-effective, it is not the most efficient use of time. Having to go back through records in different file cabinets or different offices is slow and cumbersome. The key is finding the right balance between keeping the cost of accounting low and being efficient. 

Organize Your Member Contributions and Attendance

Most church income comes from member contributions. Consequently, tracking member contributions is crucial to gain insight into how much each member has given on a weekly, monthly, quarterly, or annual basis. Not only does this allow you to give annual giving statements to members for tax reporting purposes, but it also helps keep your financial reporting as clean as possible.

Advanced reporting on who is giving and when can help churches solicit donations through targeted campaigns. More prominent donors can be targeted for capital campaigns or even encouraged to have the church listed as a beneficiary when they create their estate plans. Smaller donors can contribute more frequently based on numerous small events or projects the church may be working on.

Get A Better Grasp of Finances

Church accounting software can help you better grasp your church finances without the need for extensive financial management skills or experience. The software can assist you in doing most accounting tasks required to run a successful and transparent organization, such as budgeting, tracking expenses, and managing savings and investments.

The software takes away the stress associated with managing the distinct facets of a religious organization. A good software program allows you to share the load and provides you with a real-time solution to monitor the health of your church finances.      

The Lead Pastor is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.

Overviews of the 10 Best Church Accounting Software

Here’s a brief description of each of the church accounting software on my list, showing what it does best, plus screenshots to showcase some of the features.

1. Xero – Best accounting software for small churches

Xero Screenshot

Xero allows users a quick glimpse of their financial status, providing details on how much money they have, their expenses, and their spending.

This software program can effectively help users manage everyday tasks like paying bills and receiving payments. You can use it to keep a secure record of financial documents, including bills, contracts, and receipts that you can access anywhere for quick reference.

Xero is best for small churches because it allows you to keep your finances up to date even if you don’t have a full-time CPA. You can connect your church’s bank account to Xero, ensuring a smooth and secure flow and recording of transactions. Xero also makes it possible to categorize and reconcile bank account transactions daily, ensuring your financials are always up to date.

Xero integrates with Zapier, PayPal, Microsoft Outlook, MailChimp, HubSpot CRM, and others.

Xero pricing starts at $30/account/month, and they offer a 30-day free trial.

2. MIP Fund Accounting – Best for managing multiple cost centers

MIP Fund Accounting Church Accounting Software Screenshot

The MIP Fund Accounting software, a True Fund Accounting System, is designed from an understanding that nonprofit financial management is complex. Some of the leading functionalities of the software include a clear audit trail that makes it easier to detect fraud, provides transparency to stakeholders at different levels and allows for integration with other mission-critical systems.

The leading advantage of the IP Fund Accounting software is its multidimensional logic, which allows users to manage finances in different ways. This feature makes it possible to track any measure in different sections of the church organization, whether you want a view of the entire organization, a specific department, or a grant. This is made possible because the tool follows segment-driven charts instead of the more common linear charts found in many church accounting software products.

MIP Fund Accounting integrates with Diversified Billing, Martus, TripLog, Paypool, CUSI, and SkyStem ART.  

MIP Fund Accounting pricing is available upon request, but the software’s website does not mention a free trial. 

3. Sage Intacct – Best for larger churches

Sage Intacct Screenshot

Sage Intacct provides users a quick view of their financials so they can assess their church’s financial health easily.

Sage Intacct is accounting software that has a robust reporting functionality you can use to generate financial reports using up-to-date data on your church’s finances. It also has order management and purchasing capabilities to help you handle your church’s inventory requirements.

Unlike smaller churches, larger churches handle numerous transactions, which can be challenging. Sage Intacct solves this problem by helping shorten bank reconciliations, making handling numerous transactions quick and easy.

Sage Intacct has an AI that simplifies your accounts charts, allowing non-CPAs to understand them easily. The software makes it possible to view all transactions, donations, and tithes across all checking and savings accounts, including those made using credit cards, giving you control over your church’s cash flow.

Sage Intacct integrates with a host of tools, including Emburse Nexonia, Baker Tilly SaaS Intelligence, FloQast, APS Online, Yooz Accounts Payable Automation, RadiusOne, Workforce, and QCommission.

Sage Intacct pricing is available upon request, and they offer a 30-day free trial.

4. ACS Technologies – Best for church oriented systems

ACS Technologies Screenshot

ACS is a fund accounting software within a church management system that allows a church to manage contributions, cash flow, and financial records.

ACS is a church accounting software you can use to maintain your church’s general ledger, making it easy to monitor your church’s finances. You can use it to process outgoing funds, print checks, and manage vendor information for your church’s projects and your congregation’s daily financial needs. It also has an invoicing feature, which makes automating tasks related to invoicing a lot easier.   

ACS adheres to nonprofit accounting standards, making it ideal for those looking for accounting software for church-oriented systems. It can help you track budget and spending by department, fund, committee, or project. This functionality makes it possible to keep an eye on your church’s spending patterns. You can use it to file state and federal tax forms, avoiding penalties that can reach up to $54,000.

ACS pricing is available upon request.

5. IconCMO – Best for web-based system

IconCMO Screenshot

IconCMO allows you to handle your church’s tax-reporting requirements while ensuring compliance with state and federal laws.

IconCMO is a web-based system with a pledge management feature to help you develop a realistic proposed budget for your projects. This software package has features for every aspect of running the finances of a church you can imagine: complete fund budgeting, FASB compliance, banking, and accounts payable.

Suppose you’re looking for the best web-based accounting system. In that case, IconCMO might be your best choice because it allows you to take care of your church’s accounting needs wherever you are, as long as you have a device and an internet connection.

You can use IconCMO to send donor statements via mail or email, helping your donors keep track of their donations and the progress of the causes they support.

IconCMO integrates with Constant Contact and Text-Em-All.

IconCMO pricing starts at $35/account/month with additional charges for add-ons. The program offers a 30-day free trial.

6. PowerChurch Plus – Best for all-in-one system

PowerChurch Plus Screenshot

PowerChurch Plus is a software package that combines church management and accounting tools you can use to maintain auditable books while caring for your flock. It allows you to balance all your accounts while producing clear audit trails. The software also has a payroll feature that helps you ensure both employees and contractors receive proper compensation for their services. 

This software program provides an all-in-one system that includes accounting, record-keeping, and membership management features. PowerChurch Plus can also help you maintain an updated membership database, allowing you to get in touch with your congregation easily.

PowerChurch Plus also has an attendance-tracking feature to view attendance patterns at church meetings, Sunday school classes, and general meetings so you can implement attendance improvement plans.

PowerChurch Plus integrates with ASAP.

PowerChurch Plus charges a one-time license fee of $295.

7. AccountEdge Pro – Best for local installation

AccountEdge Pro Screenshot

AccountEdge Pro enables users to handle their church’s daily financial activities like making payments, printing checks, or handling purchases.

AccountEdge Pro is a convenient accounting tool for any church that needs to manage balances, account numbers, and budgets. It has more than 100 accounting templates you can use to manage your assets, liabilities, equities, incomes, and expenses. You can also use the software to track employee hours and create billable and non-billable activity slips and timesheets for payroll purposes.

If you prefer local installation, AccountEdge Pro is a suitable software solution. The software helps manage all your bank, credit card, and expense accounts within a unified system.

AccountEdge Pro enables users to automate repetitive transactions and receive alerts about upcoming payments, ensuring that you have adequate time to ensure the availability of funds.

AccountEdge Pro integrates with Shopify, TimeSolv Legal Billing, and Rerun.

AccountEdge Pro has a one-time fee of $499 for Windows users, while Mac users can avail themselves of the software for $15/account/month. 

8. ZipBooks – Best for free church bookkeeping

ZipBooks Screenshot

If you are looking for a software package with a free forever plan you can use to manage your church’s bookkeeping needs, you may want to consider ZipBooks.

ZipBooks is free accounting software and an online invoicing platform to send online invoices and quotes as PDF files. What’s great about ZipBooks is that you can customize invoices to meet your church’s specific needs. You can use it to store and track receipts, so you have accurate records of all of your church’s expenses, ensuring accurate year-end reporting of your church’s income and expenses.

The main advantage of ZipBooks, compared to other free software tools, is that it allows users to manage an unlimited number of vendors and donors. It can double as a donation management system where you can receive digital money through Square or PayPal. You can also use ZipBooks to view basic reports and stay updated on your church’s financial status. 

ZipBooks integrates with Google Drive, PayPal, Slack, Google Workspace, Asana, Gusto, Spiceworks, and Enrollsy.

ZipBooks has a free plan and paid accounts starting at $15/user/month.

9. Botkeeper – Best for automated bookkeeping

BotKeeper Screenshot

BotKeeper‘s file management feature lets users keep an accurate and paperless record of transactions, receipts, and invoices. Its Smart Connect feature makes pulling up bank and credit card statements easy, making account reconciliation equally simple.

BotKeeper is the best church accounting software for you if you want to automate your bookkeeping so you can save time. It allows the automation of repetitive bookkeeping tasks and the prevention of mistakes resulting from manual computations and bookkeeping. The software program uses AI technology to help you categorize transactions, making it easier to analyze complex financial data.

BotKeeper integrates with several tools, including Stripe, Gusto, QuickBooks, HubSpot, LinkedIn, Hootsuite, PayPal, Zendesk, Kissmetrics, and Chargify.  

BotKeeper pricing starts at $55/account/month.

10. Blackbaud Financial Edge NXT – Best for nonprofits

Blackbaud Financial Edge Nxt Screenshot

Blackbaud Financial Edge NXT is a fund accounting software with financial planning and analysis capabilities you can use to prioritize expenditures and assess funding needs. Users can use the program to generate FASB-compliant reports for sharing with team members and stakeholders. The program helps users manage multiple bank and credit card accounts to make funds balancing easier.  

Blackbaud Financial Edge NXT is best for nonprofits because it allows users to structure the software to suit their accounting needs. It has a grant accounting functionality that helps you ensure your sponsored research and projects stay within budget. It also provides users with a centralized platform for storing grant information, including contact information, budget details, and expenses.

Blackbaud Financial Edge NXT integrates with Paycor, Blackbaud Raiser’s Edge NXT, Procurify, MineralTree Invoice-to-Pay, Bellwether PO and Inventory, Windward Core, DBxtra, MartusTools, WorkPlace Requisition & Procurement, Planning Maestro, DLS Financials, contactSPACE, and Endowment Manager.        

Blackbaud pricing is available upon request.

Other Church Accounting Software

  1. Givelify  – Mobile and online giving software for churches and nonprofits.
  2. Church360 Ledger – Web-based finance software that streamlines the accounting process to make balancing budgets easy.
  3. ChurchPro – All-in-one financial software for tracking donations, payroll management, and budget management.
  4. Aplos – Nonprofit and church management software with bookkeeping capabilities.
  5. CDM + – Church management solution with attendance tracking, donation management, and event management capabilities.
  6. Church Windows Software  – Software for managing the membership database, donations, accounts receivables, and payroll.
  7. MartusTools – A budgeting and reporting tool for churches.
  8. ShelbyNext Financials  – Cloud-based accounting and financial management software for churches and nonprofits.
  9. FlockBase  – Church management software with accounting, payroll, and online giving functionalities.
  10. Breeze – Web-based church management software enabling users to monitor membership, manage events, and track donations.
  11. Elexio Church Financials – Cloud-based software with church management, group management, event management, and reporting capabilities.
  12. Paxton Charities Accounting – UK-based charity accounting software accessible online or via a desktop program.
  13. ExpensePlus – Cloud-based fund accounting software, that enables churches to streamline the way they process expenses, create accounts, view reports and track donations.
  14. Jewel – Church accounting system for writing checks and receipts, budgeting, reporting, and other financial needs.
  15. Breeze ChMS  – Church management software for monitoring membership, managing events, and tracking donations.
  16. ChurchTrac  – Cloud-based management solution for managing groups, tracking attendance, and handling contributions.

Church Management Software and accounting

If you’re looking for a more integrated accounting and church management solution, that combines financial management with church management, you should check out our list of church management software. Many of these tools integrate church accounting functionality. 

What church accounting software do you use?

Have you discovered or used any church accounting software recently? What did you think of it? Let us know if the comments below.

Related Read: Complete Guide To Church Management For Lead Pastors

Categories
Tools

10 Best Church Management Software In 2022

Looking for church management software? Then check out our list of the best church management software. It’ll give you a simple, easy comparison of the best church management software on the market in 2022.

In this complete ChMs review, you’ll discover the best church management tool options along with a simple explanation of the criteria for choosing high-performing tools.

You’ll also find overviews of each tool, screenshots, to give you a quick and that will help you narrow down the choices.

On top of that, I answer all the commonly asked questions about church management software; you’ll learn what church management software is and how it can change the way you deliver you manage and run your church in a more effective and productive way.

Best church management software

Our shortlist of the best church management tools:

  1. Wild Apricot – Best free ChMS for small churches
  2. Elvanto – Best all-inclusive ChMS
  3. Breeze – Best for ease of use
  4. Chmeetings – Best for price
  5. TouchPoint – Best mobile app experience
  6. Blackbaud – Best for managing people, ministries, and payments, all in one place
  7. Excellerate Church Management – Best for on-site local network installation
  8. Fellowship One – Best all-in-one solution
  9. Shelby Systems – Best CHMs for larger churches
  10. Servant Keeper – Best for expandability

What is Church Management Software?

Church Management software (sometimes referred to as ChMS) is a suite of online tools that helps churches organize, automate and manage their daily church operations. 

Now you’ve seen the eclectic mix of church management software in our list, you’ll see it’s a wide range of software and SaaS tools that make running a thriving and growing church more effective, easier, and better. It does this by providing a combination of tools that support and in many ways, automate, church administration.

Related Read: What Every Lead Pastor Needs To Know About Church Metrics.

What can Church Management Software do for my Church?

Church Management software is designed to streamline church administration,  providing functionality for a host of different needs that churches have including communication, membership management, small groups and event registration, mass communication, check-in, and donor management. Below we break down the functionality you can expect and look out for in the tools listed below.

Church Management Software Functionality

Church management software (ChMS) features typically include:

  • Membership management – maintain an up-to-date member directory including family and contact information for your congregation.
  • Attendance tracking – Keep track of your congregation’s involvement and facilitate Covid-19 contact tracing.
  • Donor & Giving management – provides a secure channel of collection and management of tithes, donations, online giving, and other contributions from church members.
  • Financial accounting – assists in the management of resources, tracking of expenses, and reporting.
  • Communication tools – Send mass emails and/or text messages to all members
  • Events management – easily organize events for social activities and outreach opportunities
  • Volunteer management – Scheduling tools to manage large groups of volunteers to make running your church services as smooth as possible.
  • Check-in and child security management – a vital tool to ensure the safety of all minors placed in the care of church leaders during Sunday School or other activities.
  • Website builder – Tools to allow you to create and deploy your church website.

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The 10 Best Church Management Software Overviews

In this post, we’ve tried to cover a broad spectrum of software, considering the complexity, price points, and functionality. But as much as anything, it’ll come down to your church and what features and functionality you need to make it function better. Have a look and sign up for some trials to test-drive and find the best church management software for your case.

1. Wild ApricotBest free church management software for small churches

Wild Apricot Church Management Software's In-Built Website Builder Interface Screenshot
Wild Apricot church management software’s in-built website builder interface.
  • Price: Free for up to 50 contacts
  • Trial: Free 30 day trial (no credit card required)

Wild Apricot is a powerful, easy-to-use, web-based church management system for churches and non-profits to help manage administrative tasks, membership, website, event registration, and other activities.

Wild Apricot is a complete membership management system. Easily manage your contacts, process payments, send out emails, and register event attendees. You can also build a website for your organization using professionally designed and mobile-friendly templates.

Wild Apricot is designed for volunteer-run and small staff organizations with a user-friendly interface that doesn’t require a lot of technical knowledge. You will also have access to the user community of peers and experts to get support and share knowledge of best practices.

Pros

  • Easy to use
  • Competitive pricing
  • Highly customizable

Cons

  • Limited choice of website templates

2. Elvanto – Best all-inclusive ChMS

Elvanto's Homepage Screenshot
Elvanto’s homepage.
  • Price: $50/month
  • Trial: Demo call available

Elvanto is an all-in-one cloud-based solution with many innovative features. Elvanto streamlines pastoral and administrative duties. Plan worship activities, manage finances and engage with church members. 

Elvanto has an all-inclusive range of tools with no add-on modules and no extra charges. Some of the main features include access control, customizable forms, custom reports, mobile apps, event management, group management, email and SMS messaging, volunteer scheduling, and attendance tracking.

Elvanto makes the planning of worship services and managing volunteers simple. Create run sheets, schedule your volunteers, access your song database, lyrics, and chords. It has a simple drag and drop interface that makes quickly creating service plans for your team a breeze.

Child check-in, privacy, and safety are some of the key features integrated into Elvanto, vital for children and youth leaders to ensure all in their care are accounted for.

Elvanto also has powerful features for accessing financial data, contribution management, and has the ability to connect with various online giving providers.

Pros

  • Great integration with 3rd party financial partners

Cons

  • Some features like check-in don’t always work reliably.

3. Breeze – Best for ease of use

Breeze's Report Generating Interface Screenshot
Breeze’s report generating interface.
  • Price: Starting at $50/month
  • Trial: Instant Demo available

Breeze is an easy-to-use web-based church management system designed with small churches to mid-sized churches in mind. With Breeze, you can easily add new data, send mass emails and text messages, track attendance and check-in children securely, and process donations online and by text message. Breeze requires no contract or set up fee and offers a data migration service to get you started quickly.

Breeze makes it easy to manage your church’s database, communicate with your members via email or text message, offer online and text giving, safely check-in children, manage events and volunteers, run reports, and much more!

Pros

  • easy data transfer from other systems
  • responsive customer support

Cons

  • Some features are quite basic

4. CHMeetings – Best for price

CHMeetings Dashboard Screenshot
CHMeetings Dashboard.
  • Price: Free for 100 people. Starting at $10/month for up to 250 people.
  • Trial: Not available

CHMeetings is a powerful church management system designed for churches of all sizes and denominations. Easily manage church membership, groups, events, follow-up, and broadcasts.

CHMeetings transforms your workflow by doing it all online. You can create registration forms, see who already submitted theirs, and view attendance data of all events. Check-in is easy for leaders and members via the app. You can also offer your members an easy option to manage their online giving and event fees and easily generate up-to-date financial reports.

Managing the legal, security, and privacy aspects of your data are made easy, and with account restriction settings you have total control over which data individuals can access. CHMeetings include state-of-the-art security features and firewall technology. No matter what device you access data from, it will be secure. CHMeetings also makes daily backups of your data.

Pros

  • Very affordable, tiered pricing based on church size
  • Up-to-date security and firewall features

Cons

  • The mobile app could use some improvements

5. TouchPoint – Best mobile app experience

Screenshots from TouchPoint's Mobile App Screenshot
Screenshots from TouchPoint’s mobile app.
  • Price: $300/year (based on a 100-member church)
  • Trial: Not available

TouchPoint is a substantial cloud-based church management software solution that equips church leaders and administrators of mid-sized churches to large churches looking for an off the shelf ChMS which is also highly customizable. A fully-integrated mobile app helps you with membership management, volunteer management, child check-in, discipleship groups, ministry engagement, tithes, events, media, and more.

Pros

  • Responsive tech support
  • Best-in-class mobile app

Cons

  • Initial setup has a steep learning curve
  • Slow to implement updates

6. Blackbaud – Best for managing people, ministries, and payments, all in one place

Blackbaud's Congregation Summary Page Screenshot
Blackbaud’s Congregation summary page.
  • Price: Contact Blackbaud for a quote
  • Trial: Not available

Blackbaud Church Management Software is a cloud-based tool that can effectively manage your people, gifts, communications, events, and volunteers all in one place.

Better understand how your congregation is engaging with your church through a single source of data. With connected Financial Management, Payments, and more, on one digital platform. Simplify tithes and online giving for your congregation with one-time and recurring giving options via a connected giving app. With Faith Journey tracking you can get a better understanding of your members using comprehensive member and family profiles.

7. Excellerate Church Management – Best for on-site local network installation

Excellerate's Serve Point Scheduling System Screenshot
Excellerate’s Serve Point scheduling system.
  • Price: Free for 50 members. Starting at $145 for 100 members (some features omitted).
  • Trial: Not available

Excellerate Church Management Software is a comprehensive and flexible solution that is highly adaptable to your church needs, including membership management, visitor follow-up, small groups, fundraising, child check-In, volunteer scheduling, and more.

Pros

  • A choice between cloud-based or on-site installation.
  • No monthly subscription for on-site installations and cost varies based on church size

Cons

  • Accessing technical support costs extra
  • Some knowledge of SQL is helpful.

8. Fellowship One – Best all-in-one solution

Fellowship One's Member Profile Interface Screenshot
Fellowship One’s member profile interface.
  • Price: Starting at $19.60 per month
  • Trial: Not offered

Fellowship One’s church management software suite of tools allows for easily accessible and automated management of member data. Rapidly assimilate new visitors and reduce the workload of your staff. Members can access and update their own data and stay connected to the community through a central, online environment.

You can automate communication with mass email, using attractive newsletter templates and easily target specific demographics or groups, and maintain quality personal connections with all your members as your church grows in size

Pros

  • All-in-one solution

Cons

  • Not so user friendly
  • Outdated Interface

9. Shelby Systems – Best CHMs for larger churches

Shelby Systems Groups interface Screenshot
Shelby Systems Groups interface.
  • Price: Starting at $35.13/month
  • Trial: Not offered

Shelby Arena is a full church management software solution with strong, ministry-oriented tools and seamless integration with Shelby Financials and ShelbyNext Giving. Shelby Systems can help you increase your outreach in many ways to both current and potential new members.

Designed for mid-size to large Churches, it is a cloud-based membership management tool that helps with child check-ins, attendance tracking, room reservations, and more.

Pros

  • Unlimited access to technical support and training resources
  • Competitive monthly pricing based on church size

Cons

  • The desktop app is Windows only
  • The complex interface requires some technical knowledge
  • The software is not updated regularly

10. Servant Keeper – Best for expandability

Servant Keeper Contributions Overview Page Screenshot
Servant Keeper contributions overview page.
  • Price: Starting at $10/month + app licenses
  • Trial: Free demo available

Powerful, easy-to-use church management system for attendance tracking, donor management, mass communication via email or text, child check-in, custom financial reporting, and much more! Available across multiple platforms, including Windows/Mac and iOS/Android. Servant Keeper offers a cloud-based solution or an on-site solution that runs on your church’s network.

Pros

  • Choose between an on-site or cloud-based solution

Cons

  • The desktop app requires an expensive license for every computer it’s run on.

Church Management Software Comparison Criteria

It’s worth thinking about what makes a good church management software solution. To be featured on this list, I evaluated the church management tools based on the following criteria:

  • Value for money: How appropriate is the price for its features, capabilities, and use case? Is pricing clear, transparent, and flexible?
  • User Interface (UI): How well-designed is it? Does it offer clear displays and intuitive navigation?
  • Usability:  Is this resources management system easy to learn and master? Are there tutorials and training? Does the company offer good tech and user support?
  • Features & Functionality: How many of the key features and functions does it provide, and how powerful are they?
  • Integrations: Is it easy to connect with other tools? Any pre-built integrations?
  • Customizable: Can you customize and adapt the software to your church and team’s specific needs?

It’s worth comparing different tools as they’re set at different price points, different functionalities (such as timesheets, expenses, approval workflows, task management), and different 3rd party integrations.

Other church management software

None of the above work for you? Check out the list below for additional church management software tools:

  1. Faithlife Equip
  2. ChurchTrac
  3. CFS Live
  4. Churchteams
  5. Ministry Tracker
  6. Elexio
  7. CCIS
  8. Church Community Builder
  9. Parishsoft
  10. Power Church Software
  11. Realm
  12. Kyrios
  13. Raklet
  14. Text In Church
  15. CDM+
  16. Planning Center
  17. SeekerWorks
  18. Church Windows

Other church technology tools you should consider

Other types of church management software and technology you should also consider including in your toolkit:

Which Church Management Software Do You Recommend?

What do you think we’re missing? Which other tools do you recommend, and what would you add to these church management software reviews?

If you’re looking for something specific like donor management software, here’s our 12 Best Donor Management Software Comparison.

We’d love to hear if you’ve got any suggestions, tips or thoughts on using this kind of software – why not share them using the comments below?

Here’s a bonus for you looking to improve your church technology as well as management skills: The Best Church Technology Conferences 2022.

Related Read:

Check This Out: How To Mentor & Build Devoted Youth Leaders: Youth Discipleship

Categories
Tools

10 Best Church Software For 2022

Church software is designed to assist churches in managing daily operations. You can use it for event planning, volunteer management, child check-in for Sunday school, and attendance tracking. Mid-week, you can use it for Sunday service follow-up, attendance tracking, and church administration. You can use church software for event management, small group meetings, or running background checks on volunteers. 

Whether you’re a small church or large church, as a church leader, you know you need a reliable and efficient system that’s user-friendly and will equip both your congregation and staff with the tools they need to operate effectively.

Church software is any software specifically designed for use by a church. Church software can be sourced to meet a specific need but is often bundled with a wide range of functionality within a ChMs, or church management software.

You can find church software for:

If you’re looking for an all-in-one church management system, check out our list which contains all the best church management software solutions. 

Our pick of the best church software

This list of church software is what we think are the best in class church software platforms across all functionality. Our reviews below include functionality and pricing information.

We’ve made this shortlist primarily on what we consider to be forward-thinking and more cutting edge ChMs that is demonstrated by user-friendly interface, communication tools such as text messages, availability of mobile app (Apple and Android), child check-in, volunteer scheduling, event registration, text giving, and excellent customer support that would be suitable for churches of all sizes.

  1. Wild Apricot
  2. Servant Keeper 
  3. Aplos
  4. Breeze ChMS
  5. MinistryTracker
  6. Elexio
  7. Subsplash
  8. Tithe.ly
  9. ChurchStaq
  10. Blackbaud Church Management

The Lead Pastor is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.

Overviews of the 10 Best Church Software

Here’s a brief description of each of the church software on my list, showing what it does best, plus screenshots to showcase some of the features.

1. Wild Apricot – Best for NGO website building

Wild Apricot Chucrh Software Screenshot
Wild Apricot gives you the freedom to build a church website with features that will help you serve your members.

Wild Apricot is cloud-based software to help you manage your NGO. Store, manage and update your church’s membership information in one centralized location. It has an event management feature you can use to organize events and handle the attendance of participants. 

Harnessing the power of the internet is one of the best ways to connect with church members and encourage new members to join your church, and Wild Apricot can help you create a website that reflects what your church is all about. Use Wild Apricot to build a website from scratch using templates with the sections, features, and functionalities your church members need. If your church has an existing website, you can use Wild Apricot to improve it through additional widgets, forms, and membership applications. 

Wild Apricot has a free account with limited features, while the paid version costs $48/account/month. Wild Apricot offers a 30-day free trial. 

2. Servant Keeper – Best for large churches

Servant Keeper  Church Software Screenshot
Servant Keeper allows church leaders to add an unlimited number of members.

Servant Keeper is a cloud-based church management software you can use to manage your church, its members, and your daily operations. It has embedded communication tools like emails, text messaging, voicemail, and video messages to help you keep in touch with members and update them about your church’s activities and events. You can also use it to create and manage fundraising activities to support your church’s projects and operations. 

Servant Keeper is an excellent church software if you have a large church or growing membership because it allows you to add an unlimited number of members. You can create a membership directory complete with crucial information like contact information, address, family members, crucial dates, and worship history. Members can access and update their details through a mobile app that works on iOS and Android mobile devices, ensuring you have updated information for all members. 

Servant Keeper has a one-time license fee starting at $299. 

3. Aplos – Best built-in accounting software

Aplos Church Software Screenshot
Aplos’ built-in accounting software enables you to manage your church’s finances.

Aplos is an all-purpose church software you can use in managing the day-to-day operations of your church. It has an online giving and tithing feature, giving members the freedom to use their preferred payment of choice, whether it’s through checks, bank transfers, or supported bank cards. This church software has built-in communication tools enabling you to utilize text messages, emails, and letters to maintain communication with members. 

If you want church software that lets you manage your church and your finances in one interface, then Aplos is the software for you. You can use Aplos to track and pay bills, ensuring the smooth operation of your church’s daily activities. Aplos allows you to track designated funds to show your members how you steward the gifts they give your church.  

Aplos pricing starts at $29.50/account/month, and they offer a 15-day free trial.  

4. Breeze ChMS – Best for event management

Breeze CHMS Church Software Screenshot
You can use Breeze ChMS to plan and implement events that can help your church membership grow.

Breeze ChMS is a church management software that can help you store and organize membership data so you can steward your congregation better. To get to know your members better, you can add personal notations on member records like special dates, food allergies, background check renewals, and other critical information. It also has a feature that enables you to track online giving to consolidate records and enable you to come up with year-end statements detailing your church’s financial status. 

Holding activities and events is one of the best ways to keep church members engaged, and Breeze ChMS can help you with its event management feature. You can use Breeze ChMS to plan and conduct a wide variety of activities and events like Sunday school classes, worship services, fundraising events, and community gatherings. You can also use Breeze ChMS to print name tags on the spot and track attendance to know which events appeal to your members. 

Breeze ChMS costs $50/account/month.

5. MinistryTracker – Best data reporting for churches

Ministry Tracker Church Software Screenshot
Ministry Tracker allows you to run reports at different levels and use a wide variety of data to help you understand your flock better.

Ministry Tracker is a church management software with dynamic features, including people management, events management, and small groups management. It comes with communication tools allowing you to keep in touch with members through emails, traditional mail, voice calls, and text messages. It also has a scheduler to help you allocate equipment, venues, tools, and human resources to church events and activities. 

Reports are fantastic tools if you want to understand your flock better and serve your members better. Ministry Tracker is the best church software for you if you want excellent reporting capabilities. You can generate reports to assess different aspects of your ministry like the demographics of members, attendance reports, financial reports, and others. What’s even better is you can use Ministry Tracker to create reports on different levels of your ministry, from a church-wide report down to small groups allowing you to drill down on even the smallest of issues.  

Ministry Tracker pricing starts at $44.99/account/month, and they offer a 30-day free trial. 

6. Elexio – Best for group management

Elexio Church Software Screenshot
Elexio’s group management feature lets you organize and manage your church’s small groups efficiently.

Elexio is a church management software you can use to manage members, organize schedules, and plan events. This software has reporting functionality to help you analyze critical data that can help you assess your church and implement action plans to address crucial issues. You can use Elexio to automate simple and repetitive tasks like sending welcome messages to new members to streamline workflow and allow you to devote your time to caring for your ministry. 

Small groups make up the backbone of your church, and if you need church software to help you organize them, then Elexio is the best software for you. Elexio allows you to create an unlimited number of small groups making it ideal no matter how small or large your church is. Organize members into different groups like choir members, Sunday school teachers, volunteers, and others. You can also use the software to send private messages to small groups ensuring confidentiality on sensitive matters. 

Elexio pricing starts at $35.13/account/month, and they offer a 30-day free trial.

7. Subsplash – Best for community engagement

Subsplash Church Software Screenshot
Connect to your members using media that you can live stream on your website or mobile app.

Subsplash is an all-in-one engagement platform with a mobile app version available to Android and iOS users to reach all your members regardless of their mobile device of choice. It has a mobile giving feature to help members support your church and outreach programs through donations and pledges. Subsplash has a messaging function to share messages, files, polls, and prayer requests, ensuring that you stay connected to church members. 

Media is a powerful tool your church can use to boost engagement with members, and Subsplash’s media hosting and streaming platform can help you reach not just current members but potential new members of your flock. You can use Subsplash to stream, publish and share videos that your members can benefit from. You can use your Subsplash dashboard to organize and upload sermons, music, and podcasts to your website, YouTube channel, or social media accounts so members can listen using their preferred media platform. 

Subsplash provides customized pricing upon request. 

8. Tithe.ly – Best giving solutions

Tithe.ly Church Software Screenshot
Tithe.ly provides members with a wide variety of giving options to support your church.

Tithe.ly is a church giving platform with a wide variety of digital tools for building your church’s website, organizing events, and managing membership. It also has a suite of communication tools allowing you to communicate with existing church members and reach new ones to grow your ministry. Tithe.ly can also help you set up your church’s mobile app to reach more members, highlight events, and upload media your members can enjoy. 

Tithe.ly is the best software for your church if you want to give members a wide variety of options to contribute to your church. This enables members to choose the giving option they’re most comfortable with, like online giving, text to give, or through checks. The software also allows members to set up recurring donations to continue supporting the church regularly. 

Tithe.ly’s giving app is free, but the pricing for Tithe.ly All Access is $99/month. 

9. ChurchStaq – Best mobile app

ChurchStaq Church Software Screenshot
You can choose Churchstaq to create a mobile app for your church to increase your church’s reach.

Churchstaq is a church management solution with useful tools for managing your congregation like attendance tracking, mobile check-ins, membership management, and events management. You can use Churchstaq to organize and schedule volunteers to maximize your church’s human resources. It has a useful dashboard to assess the health of your congregation and gain insights on critical aspects of your ministry like member participation, financial status, and others. 

There are mobile apps for almost everything in this digital age, and churches are no exemptions; if you want to increase your church’s reach, Churchstaq can help you create a mobile app for your church. You can use Churchstaq to send announcements or share media content to members improving engagement with your congregation. Members can also use the mobile app to give and tithe as well as view their giving history. 

Churchstaq integrates with productivity tools like QuickBooks, Planning Center, and others. 

Churchstaq pricing is available upon request. 

10. Blackbaud Church Management – Best congregant portal

Blackbaud Church Management Screenshot
You can use Blackbaud to personalize membership records with additional information like allergies, communication preferences, membership history, etc.

Blackbaud is a church software for managing and growing your church membership. Use the software to manage events, volunteers, and small groups. Blackbaud also simplifies tithing and offerings through online donation forms so members can continue supporting your church and its various activities and services. 

Blackbaud is the best software if you want a platform where your members can manage certain aspects of their membership. Congregants can use the portal to manage saved payments and recurring gifts and view their giving history. Members can also use the portal to update their contact information and personal details, ensuring that you have up-to-date information at all times. 

Blackbaud pricing is available upon request. 

Other church software

  1. Church Social – Church management software for tracking and managing membership data.
  2. One Church – Cloud-based church management software with online giving, membership management, and automated emailing capabilities.
  3. Faith Teams – Cloud-based management system for small and mid-sized churches. 
  4. ChurchTrac – Church software for tracking online giving, accounting, events management, and groups management.
  5. SimpleChurch CRM – A suite of tools to track engagement of church members.
  6. Rock RMS – Cloud-based open source church management system. 
  7. Donarius – Church management software for contribution management.
  8. IconCMO – Church software for ministry and financial management.
  9. CahabaWorks Church – Church management software for managing membership, contributions, events, and small groups. 
  10. Church Community Builder – Cloud-based church management solution specializing in flock engagement.
  11. Excellerate Church Software – Cloud-based or installed solution religious organizations can use in managing daily operations. 
  12. Church Office Online – Online ChMS for tracking members, sending communications, tracking attendance, and others. 
  13. Chmeetings – Church management software for membership, attendance, and event management. 
  14. Church Community – Centralized cloud-based church management solution for managing membership records. 
  15. CDM+ – Church management solution for small and mid-sized churches
  16. Planning Centre – A suite of software tools for organizing data, managing events, and communicating with your flock.
  17. Realm – Software developed by ACS for managing Catholic churches.
  18. Churchteams – Church management software for organizing small groups and managing your ministry. 
  19. ProPresenter – Presentation and production software for worship media.
  20. MediaShout – A church presentation tool you can use to edit media in real time and present it to your congregation.
  21. FellowshipOne – Communications and management platform for church teams and small groups. 

What church software do you use?

Have you discovered or used any good church software recently? What did you think of it? Ever wondered what kind of software is best for streaming? Here are the 10 Biggest Streaming Churches And The Software They Use.

Do you have any idea what to make of the data you’ve been gathering? We’re here to help with this article: What Every Lead Pastor Needs To Know About Church Metrics.

Let us know in the comments below!

If you’re looking for even more help, here’s our list of the 10 Top Church Technology Resources For Leaders in 2022.

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10 Best Worship Software & Tools For Your Church

According to a Gallup Poll, less than 50% of Americans say they belong to a house of worship. This decline in membership in religious organizations has been going on for years, and churches need to innovate to keep their current members and attract new ones. 

One of the most effective ways of keeping members engaged and encouraging new ones is by ensuring that worship services are lively, interactive, and rewarding. An excellent worship software can help your church achieve this goal.

Keep reading this post to discover our shortlist of the best worship software for 2022, and you’ll find tools that provide additional functionality beyond presentation.

Best Worship Software

Here’s our list of the best church worship software and tools to help you plan worship, schedule people, and manage music and projection:

  1. Planning Centre – Best rehearsal tools
  2. WorshipTrac – Best for worship planning
  3. WorshipTeam – Best for song library
  4. Worship Planning – Best for scheduling
  5. Sunday Sounds – Best for MainStage worship patches and templates
  6. MultiTracks – Best for MacOS users
  7. FellowshipOne – Best integrated ChMS functionality
  8. PraiseCharts – Best online music sheet catalog
  9. Worship Extreme Music Stand – Best for chord sheets and lyrics
  10. Transposr – Best for transposing songs to different keys

What to look for when choosing worship software

Script/Playlist/ Presentation Order Creation/Editing

Church services typically use a combination of songs, graphics, videos, and countdowns. Sequencing these items should be easy and fast. Ask yourself – how easy is it to reorder a service when the need arises?

Song Importing

How easy is it to import songs into the software? Songs tend to come from various sources (web, email, Word docs, other databases, etc.); how capable and flexible is the software?

Song Editing

Once the songs are in there, how easy is it to edit them? This includes changing words, changing the order, or creating custom verses and choruses.

Song Background Support

Unless you put white text over black backgrounds, the way the software handles background images and video is essential.

Audio & Video Handling

Video playback can include files and DVD; SD & HD; controls and format capabilities. Does it work on different operating systems like Linux, Windows, and Mac OS? Can I use it on mobile devices like Android tablets and iPads? 

Speaker Support

We do a lot of sermons, bible verses, graphics, and text slideshows using Powerpoint. How do we do it, and how well does it work?

User Experience (For Training Volunteers)

The most powerful software in the world is useless unless people (in our case, volunteers) can use it. How quickly can non-professional volunteers pick it up and run with it?

Remote Editing

I like to create playlists during the week from my laptop. How easy is it to do this and then move the entire show to the presentation computer?

Price

How affordable is this for a young church plant, and larger churches?

3rd Party Integrations

How well does this play with other church management software? Does it work with other plugins and productivity tools?

Worship Software Functionality

Volunteer (band/worship team) scheduling – Who’s playing and serving, when.

Worship plans – Create unique plans for each service, including details on people, songs, and notes.

Order of service – What’s happening, in what order.

Rehearsal tools – Song library, transposing, and media player

Song & lyric projection – The song lyrics, on screen. Sequencing these items should be easy and fast. How easy is it to reorder a service should the need arise?

Video projection – Videos, and multimedia background graphics and other church presentation tools.

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Overviews of the 10 Best Church Worship Software

Here’s a brief description of each church worship software on my list, showing what it does best, plus screenshots to showcase some of the features.

1. Planning Centre – Best rehearsal tool

Planning Centre Church Worship Software Screenshot
Planning Center has an extensive song library and a media player the worship team can use to rehearse before worship services.

Planning Center is a full suite of worship tools you can use to plan, organize, and execute worship services to keep your congregation engaged. It has a volunteer scheduling feature so you can schedule people according to their abilities and preferences. You can also use Planning Center to communicate with worship team members when sending scheduling requests or sending updates through text messages, emails, or push notifications.

Rehearsals are important to ensuring that worship services proceed smoothly, and Planning Center is the best church presentation software for you if you need an excellent rehearsal tool. It has an extensive song library you can use to ensure lively worship services, and you can upload your songs if you want to. Planning Center’s mobile app has an integrated media player so worship team members can listen to audio or watch videos to aid their performance even if they don’t have VLC or other video players installed.

Planning Center pricing starts at $14/month for up to 25 members, and they offer a 30-day free trial. 

2. WorshipTrac – Best for sermon scheduling

ChurchTrac Church Worship Software Screenshot
Create detailed worship plans team members can follow for a smooth flow of services.

ChurchTrac’s worship tool is an excellent aid in planning and executing worship services. You can use it to schedule volunteers, ensuring crucial positions get properly manned. ChurcTrac sends automatic reminders to team members, so they don’t forget their schedules. ChurchTrac allows volunteers to block out dates, so team leaders know when volunteers are unavailable.

If you’re looking for worship software you can use to plan services carefully, then ChurchTrac is a great fit for you because you can use it to create outlines your team can follow. You can share the worship outline you created to worship team members and musicians ensuring you are all on the same page. You can include notations on your worship plans if there are specific instructions.

ChurchTrac Plus pricing starts at $15/month for up to 75 names, and they offer a 30-day free trial. 

3. WorshipTeam – Best song library

WorshipTeam Church Worship Software Screenshot
WorshipTeam has more than 14,000 songs in its song library for you to use during worship services.

WorshipTeam is an online service you can use to run your worship ministry in a centralized location. You can use WorshipTeam to schedule and notify worship team members and musicians so they can accept or decline assignments and avoid conflicts. WorshipTeam is a cross-platform software accessible on your Windows or Mac PC and has a mobile app version that works on Android and iOS devices.

WorshipTeam has an extensive library with more than 14,000 songs you can use to keep your worship services lively and engaging. What makes this even better is that you can upload your songs to your WorshipTeam library, and your WorshipTeam account comes with unlimited storage to upload as many songs as you want. On top of the massive library of songs, WorshipTeam adds new songs regularly, giving you access to the latest worship songs.

WorshipTeam pricing starts at $14/month for up to 5 users.

4. Worship Planning – Best for volunteer management

Worship Planning Church Worship Software Screenshot
Worship Planning has a scheduler you can use to manage volunteers for worship services.

Worship Planning is a cloud-based software for planning and organizing worship services. It has a song organizer letting you organize, import, and export songs for use during worship services. Worship Planning comes with file storage, where you can store files and documents in a secure location. You can use Worship Planning to generate virtual music sheets for better organization and to help you save paper.

Volunteerism is at the heart of any congregation, and Worship Planning is the best worship software if you want one with an excellent scheduling feature. You can use Worship Planning to schedule people for multiple services simultaneously, helping you save time working on worship plans during busy seasons. Worship Planning allows the customization of roles if you need to assign human resources to a special role.

Worship Planning pricing starts at $15/month for one planner, and they offer a 30-day free trial.

5. Sunday Sounds – Best for MainStage worship patches and templates

Sunday Sounds Church Worship Software Screenshot
Sunday Sounds can help you maximize your Mainstage rig through patches and pre-programmed controls.

Sunday Sounds is music software with key templates and song-specific patches you can use to elevate your worship services. It has a massive sound library to create your songs and customize your worship music, including ambient sounds, bass, guitar, percussion, vocals, and synth. Sunday Sounds have pre-programmed templates and easy-to-use workflows so you can spend less time organizing music for worship services and more time ministering to your flock. 

Musicians rely on Mainstage to turn their computers into powerful multi-instrument systems, and Sunday Sounds is the best worship software for you if you want to get the most out of your Mainstage. Sunday Sounds has more than 250 worship patches giving you the power to create songs and sounds to give your members a service to remember. It has a built-in Tonic Pad player allowing you to glue together the sound of your band and underscore the quieter moments in your performance.

Sunday Sounds costs $120/year.

6. MultiTracks – Best for MacOS users

MultiTracks Church Worship Software Screenshot
MultiTrack has independent ambient pads allowing you to transition between song keys automatically.

MultiTrack is a collection of digital tools giving you the ability to shape your church’s worship music. It has ProPresenter templates ensuring you have the right lyrics and chord charts for your setlist. Cloud Pro feature gives you a platform to store all your tools and resources for easy access, not just for you but for your entire team. 

If you want worship software specifically designed for your iOS and MacOS devices, then MultiTrack is your best option. It allows you to edit, loop, or jump to any section of the track you’re playing so you can customize your music as needed. MultiTrack also enables you to create, edit, and save multiple setlists, so you have a ready-to-use setlist for a wide variety of events and activities.

Sunday Sounds works with Logic Remote Control letting you remotely control basic Mainstage functionalities like adding, selecting, or playing patches.

MultiTracks’ Playback Pro costs $8.33/seat/month

7. FellowshipOne – Best integrated ChMS functionality

Fellowship One Church Worship Software Screenshot
FellowshipOne has integrated church management functionality allowing you to take care of the other aspects of your ministry.

FellowshipOne is a cloud-based planner for planning worship services anywhere you are. You can use the software to schedule volunteers and employees, ensuring you have enough human resources for a successful worship service. It has a mobile app version that works on iOS and Android mobile devices so you can update worship plans and communicate with worship team members remotely.

FellowshipOne is the best worship software for you if you want one with ChMS functionality. You can use the software to store and manage membership data, ensuring you have updated information on all members. It also has accounting features to help you manage the finances of your church.

FellowshipOne pricing is available upon request.

8. PraiseCharts – Best online sheet music catalog

PraiseCharts Church Worship Software Screenshot
PraiseCharts has an extensive catalog of sheet music you can download and use during worship services.

PraiseCharts is a worship tool where you can obtain audio backing tracks for your worship songs. You can use PraiseCharts to get song-specific guitar patches, so your songs sound exactly like professional recordings. PraiseCharts also lets you access worship readings you can use on your worship services or stream on your church website. 

Sheet music is critical for musicians, and if you want to have access to an extensive catalog of sheet music, then PraiseCharts is the best worship software for your church. With PraiseCharts, you can access lyrics, chords, vocal chart arrangements, and orchestrations for praise and worship songs for your services. This is an excellent resource your worship band can use, especially when learning songs unfamiliar to them.

PraiseCharts pricing starts at $7.35/account/month.

9. Worship Extreme Music Stand – Best for chord sheets and lyrics

Worship Extreme Music Stand Church Worship Software Screenshot
You can use Worship Extreme Music Stand to download chord charts and lyric sheets to guide your ministry’s music team, ensuring flawless performance during services.

Worship Extreme Music Stand is a chord sheet and lyric app that works on Android and iOS mobile devices allowing users to study their setlist anywhere. This app will enable you to switch between lyrics only, one column chord charts, two-column chord charts, and Nashville number charts so you can use the chord charts your team is most comfortable with. Another great feature worth noting is that you get access to new songs and arrangements from worship leaders worldwide, allowing you to update your music repertoire during worship services. 

Worship Extreme Music Stand is the best software solution if you want a reliable source of chord charts and lyrics sheets that your music team can use. Chord charts can help ensure that all members of your music team or worship band play in sync to deliver excellent performances. What’s even better is Music Stand allows users to put notations on digital chord charts so your musicians can customize arrangements to suit your ministry’s preferences.

Worship Extreme Music Stand is a free worship software with limited features, but a paid version pricing starts at $15/month.

10. Transposr – Best free worship software

Transposr Church Worship Software Screenshot
Transposr allows users to transpose a music sheet or MP3 file to another key.

Transposr is a standalone worship presentation software from the makers of Planning Center. Its sole purpose is for transposing music sheets and MP3 files. If you want one with more software options like a media library, live streaming capabilities, or functionality to display songs, you might want to check out Planning Center.

Transposr is the best free church presentation software for you if you need to transpose a music sheet or MP3 file to another key. This is an excellent tool for you if you have a worship song in mind and would like to play it using a different key to put your personal touch on it. Transposr is also popular because of its ease of use. Just copy and paste the music sheet or MP3 file to Transposr, and the software will do the rest for you.

Transposr is a free worship tool.

What is Worship Software?

Now you’ve seen the eclectic mix of worship software in our list; you’ll see it’s a range of software and SaaS tools that make planning, coordinating, and running Sunday services and church services easier and better. It provides tools that support and automate the preparation and coordination efforts of pastors, worship leaders, musicians, and volunteers. 

Other worship software for church presentation

If you’re specifically looking for ways to project lyrics, images, and video onto a screen, you’re probably looking for a church presentation tool. Examples are Quelea, Opensong, and  OpenLP. For that, check out our complete list of church presentation software.

Use Worship Software to Organize Your Sermons

Cloud-based or downloadable worship software can help you to design presentations, organize songs and lyrics, build Sunday worship schedules, plan out sermons, support A/V needs, and organize volunteers. 

What tools do you use for modern-day worship planning? Do you use anything on our list…or plan to in the future? Is there a church software missing here that you would add if you could? Let us know in the comments.

Looking for even more tools to manage your growing church? Here’s a list you can start with: \Church Finance Software For Payroll & Expenses

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