Categories
Tools

10 Best Church Management Apps [Online & Desktop Options]

More and more church teams are “going digital.” This could be as simple as building a website or having a regular online social media presence. Some church leaders are taking it a step further and are employing church management apps to modernize their day-to-day functions and ease some of the administrative burden typically associated with church management. 

A church management app is a great help for churches that want to improve how they manage things like facility maintenance, congregation communication, event planning, and tithe collection. Church leaders can even use church management apps to maintain a record of their members, manage groups and volunteers, plan events and services, and manage funds. 

Related Read: Find out how you can manage online tithes and donations in our article on the 10 Best Church Giving Apps For Donations and Tithe Collection.

If you are looking for the best church management app for your church, here are some of the software solutions you can choose from. 

The Best Church Management App List

Here’s a shortlist of the best church management app: 

  1. Wild Apricot 
  2. Elvanto 
  3. Breeze 
  4. Chmeetings 
  5. TouchPoint 
  6. Blackbaud
  7. Simplechurch CRM 
  8. Church App by Pushpay 
  9. FlockBase 
  10. Excellerate Church Management

Church Management App Comparison Criteria

What do I look for when I select the best church management app? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): Church management apps can be a jack-of-all-trades 
  2. Usability: Church officers are composed of both senior and young leaders. I’m looking for a clean app that’s simple to use and user-friendly for both parties.
  3. Integrations: The best church management app will connect with other tools you already use for website building, email communication, accounting/payroll, and so on. 
  4. Value for Cost: Does it have a wide variety of features that make it a value-for-money program?

Church Management App: Key Features

1. Member Management: Gives you the ability to maintain an accurate record of members

2. Group Management: Allows you to manage groups and volunteers to ensure they are aware of their roles and schedules.

3. Online Giving: Allows members to donate to the church using online giving, text giving, or donating using checks. 

4. Communication Tools: Allows church leaders to maintain contact with flock members through text messages, emails, and newsletters. 

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Overviews Of The 10 Best Church Management Apps

Here’s a brief description of each church management app to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface. 

1. Wild Apricot – Best for website creation

Wild Apricot Church Management Apps Screenshot
You can use WildApricot’s mobile-friendly website templates to create your church website.

WildApricot is a church management app that you can use to simplify and manage your church’s membership administration using an automated application process. You can use WildApricot to create events that automatically sync with your calendar for easier viewing by your members. It also has an event registration feature to track the number of attendees at your event, even if you don’t have a physical registration table. 

WildApricot is best for a church that wants to build a new website because it provides users with user-friendly customizable templates that make website building easy. You can use WildApricot to create a website with all the features you need in serving your congregation. If you have an existing website, you can use WildApricot to add useful widgets such as event calendars and giving forms to make your website more functional. 

WildApricot has a free plan for churches with a maximum of 50 members. Paid plans start at $48/month for churches with 100 members. WildApricot offers a free trial for 30 days. 

2. Elvanto – Best for organizing small groups

Elvanto Church Management Apps Screenshot
Elvanto allows you to organize small groups and volunteers at your church, making Bible studies, prayer groups, and Sunday school planning easier.

Elvanto is a cloud-based church management solution with features for administration support, pastoral communication, worship coordination, children and youth group check-in, and financial planning.

Elvanto works best for church administrators who need an app they can use to organize the volunteers of their church. Elvanto lets you create schedules and assign tasks, ensuring that projects have the necessary manpower backing them. 

Use Elvanto to create themed groups, add members to your service, and create event schedules that your whole congregation can access. You can use Elvanto to schedule meetings and send reminders for team members so they can block off their calendars and avoid conflicts. 

Elvanto integrates with tithe.ly, MailChimp, PayPal, PushPay, and many other useful apps. 

Elvanto pricing starts at $50/month. 

3. Breeze – Best for workflow automation

Breeze Church Management Apps Screenshot
Use Breeze to automate repetitive tasks such as sending birthday greetings or welcome notes.

Breeze is a user-friendly church management software adopted by over 9,000 churches and counting for membership data, event management, donation tracking, and basic task automation. 

Breeze lets you add as many members as you want into your system, so there’s no need to switch to a new one as your church membership grows. Breeze also allows you to compose and send personalized text messages and emails to individuals and groups, making it easier for you to send reminders or update them about church activities or events. During events, you can use Breeze as an adult and child check-in tool and print name tags for attendees. 

Breeze is best for basic workflow automations that can support church management and administration. With Breeze, you can automate simple tasks so you can devote more time attending to your congregants. You can automate schedule-based communications (anniversaries, birthdays, holidays), project task assignment, filter-based user grouping (leaders, volunteers, families with children in Sunday school), and follow-up check-ins for unfinished work. 

Breeze costs $50/month.

4. ChMeetings – Best for event management

ChMeetings Church Management Apps Screenshot
ChMeetings allows users to track trends for recurring events to implement improvement plans.

ChMeetings is a church management app you can use to manage a database of members, create and update their profiles and assign roles when needed. It is available in several languages, including English, French, Chinese, and Spanish, making it ideal for churches with different nationalities. ChMeetings has dashboards you can customize with widgets, view reports, and retrieve data according to your church’s needs.

ChMeetings is best for churches that hold recurring events because it allows users to record and analyze said events. You can use ChMeetings to track attendance and look at trends to formulate action plans to improve attendance and reception. You can also use ChMeetings to create post-event survey forms to receive valuable feedback from attendees and alter a program’s flow to address the needs of attendees. 

ChMeetings is free for churches with up to 100 members and while paid subscription starts at $100/year for churches with up to 250 members.

5. TouchPoint – Best for member database

TouchPoint Church Management Apps Screenshot
Use TouchPoint to create an updated database of your members, complete with the information you need to minister to them.

TouchPoint is a church management system with volunteer scheduling functionality to increase efficiency during church events and prevent scheduling conflicts. Use TouchPoint as a communications center to send messages and updates and promote events to your church members. You can also use TouchPoint to raise awareness and funds if your church has outreach programs or fundraising events for special causes. 

TouchPoint is best for managing a congregation’s database because it allows church leaders an updated view of their members’ profiles. Members can also update their status, like indicating if they are sick or have a neighbor who plans to join the church so you can attend to their special needs immediately. TouchPoint also allows you to indicate in members’ profiles distinctive information like their wedding dates, other family members, and even extended family members so you can get a better grasp of who your members are. 

TouchPoint costs $3/active record/year.

6. Blackbaud – Best for financial management

Blackbaud Church Management Apps Screenshot
Blackbaud allows users a comprehensive look at available funds and expenses so you can keep track of your church’s financial health.

Blackbaud is a church management program you can use to manage small groups through email and text messages to ensure all activities get properly manned. You can also use Blackbaud in volunteer management and assigning specific roles to prevent overlaps and promote accountability. It also has reporting and analytics functionalities to gain insights on how you can manage your congregation better. 

Blackbaud is best for churches that need an effective fund management system to safeguard the ministry’s financial health. Blackbaud lets you see how much fund your church has and how money gets spent. It also has a reporting functionality that you can use to fulfill budgeting and reporting requirements.

Blackbaud’s pricing is available upon request. 

7. SimpleChurch CRM – Best for calendar management

SimpleChurch CRM Church Management Apps Screenshot
SimpleChurch CRM has a calendar management system that allows church administrators to plan their schedules and ensure resource management for events carefully.

SimpleChurch CRM is a church management app useful in keeping a record of church members, their contact information, important dates, pictures, and documents. You can also use the program to maintain a history of your interactions with church members for future reference. The program also allows users to conduct background checks on new members to ensure the safety and welfare of young members. 

SimpleChurch CRM is best for churches looking for a powerful calendar management tool because SimpleChurch CRM’s calendar management feature allows users to manage the schedule of the entire congregation to avoid conflicts. SimpleChurch CRM’s calendar management feature also allows users to schedule facilities and equipment to ensure that all activities and events have the required resources. SimpleChurch CRM allows users to send schedules to all concerned individuals to ensure that participants can block their schedules ahead of time and avoid accepting conflicting commitments. 

SimpleChurch CRM’s pricing starts at $35.13/month.

8. Church App by PushPay – Best for online giving

Church App Church Management Apps Screenshot
Church App has an integrated online giving feature allowing members an easy and convenient way to donate or tithe to the church.

Church App is a church management solution that also has a mobile version that you can use on Android and iOS mobile devices to access crucial information remotely. It has integrated communication tools to keep in touch with the church community via emails and text messaging. You can use Church App in scheduling volunteers and church workers to ensure the prioritization of administrative tasks and church needs.

Church App is the best software solution for churches looking for an intuitive and efficient way of managing online donations because it has PushPay integrated. Religious organizations can use Church App to provide members with a safe and secure way of donating by ensuring that their credit card and debit card information are secure. Church App provides users with different methods of giving depending on their preference, like text giving or check giving. Users can also choose one-time or recurring donations, whichever they prefer. 

Church App integrates with Church Community Builder, Planning Center, Ministry Platform, as well as church accounting software like Intuit QuickBooks. 

Church App pricing is available upon request. 

9. FlockBase – Best for small large churches

FlockBase Church Management Apps Screenshot
FlockBase has just one pricing making it an ideal program for both small churches and large-sized churches.

FlockBase is a church management app with attendance tracking capabilities, making it easier for church members to check-in during events and services. It can also make church administration easier with its built-in accounting software that helps church leaders maintain positive financial health and ensure that church needs have the necessary funding. FlockBase allows users to assign users roles and permissions, ensuring that church workers have access to complete administrative tasks. 

FlockBase is the best software solution for churches of all sizes because it only has one pricing, no matter how many members a church has. This allows church leaders to add an infinite number of records and information without worrying about going over their program’s limits. The single pricing model allows churches to save money that they can use for other pressing needs of their congregants. 

FlockBase pricing starts at $16/month (cloud) or $199/license (desktop) and provides a 14-day free trial. 

10. Excellerate Church Management – Best offline/desktop solution

Excellerate Church Management Apps Screenshot
Excellerate allows users to access and work on the program offline, making it ideal for churches in remote areas without a reliable internet connection. 

Excellerate is a church management app you can use to track new visitors and send follow-ups that can help you grow your church membership. It also has a group management feature to manage and improve your group structure to make them more effective and efficient. It also has a fund accounting feature you can use to analyze your church’s income and generate reports to fulfill the government’s reporting and accounting requirements. 

Excellerate is best for those looking for a program they can use anytime because Excellerate works offline, so you can function even if your internet connection goes down. With an offline program, you can continue working even without an internet connection to ensure that your ministry and the services to your congregation don’t get interrupted. 

Excellerate Church Management pricing starts at a $145 one-time fee.

Other Church Management App Options

Here’s a few more that didn’t make the top list.

  1. Subsplash – Best for media delivery
  2. Fellowship One – Best for background checks
  3. Shelby Systems – Best mobile app version
  4. Servant Keeper – Best for child check-in and security
  5. ChurchInfo – Best open source church management app

What is church management software?

A church management software is a program you can use to manage groups, maintain membership records and streamline work processes to ensure that your church meets the needs of its members. 

Related Read: 10 Best Church Database Software For Information Management [2022]

How do you choose a good church management software?

In choosing a good church management software, it is best to look for software with features that will meet your church’s needs. If your church is invested in outreach programs, you need to look for software that can help you efficiently manage such programs. 

Related Read: 10 Best Online Church Management Software For 2022

What Do You Think About These Church Management Apps?

A church management app is an essential program that can help your church deliver optimum services to its members, and getting one can help you streamline processes to spend more time ministering to your flock. If you want to know more about software that can help your church grow and deliver excellent services, sign-up for The Lead Pastor newsletter today! 

Some Further Reading:

Categories
Tools

10 Best Church Contact Management Software [2022]

A church contact management software is crucial in keeping an accurate record of church members for easier coordination during services and events. With many choices available in the market, it can be challenging to choose the ideal contact management software for your church. In this article, I will discuss with you some of the best church contact management software so you can choose one that will meet the needs of your church. 

The Best Church Contact Management Software

Here’s a shortlist of the best contact management software:

  1. Facebook Groups
  2. ChurchTrac 
  3. FaithTeams 
  4. Church Office Online 
  5. Breeze chMS 
  6. Membee 
  7. FlockBase 
  8. Elexio 
  9. SimpleChurch CRM
  10. ChurchStaq 

Church Contact Management Comparison Criteria

What do I look for when I select the best church contact management? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): Churches usually have lots of members, so managing all contacts can be challenging. I’m looking for a tool that’s clean and easy to use.
  2. Mobile App Version: Since the very purpose of contact management software is to manage contacts, it should be easily accessible. Does it have a mobile app version accessible to Android and iOS users?
  3. Security: This is the most important feature I’m looking for because contact management tools should be able to keep names, phone numbers, or email addresses secure above all else.
  4. Value for $: Does it have features that make its pricing reasonable? Does it offer a free trial for users?

Church Contact Management Software: Key Features

  • Member Management – allows users to keep an accurate record of church members.
  • Mobile App Version – allows administrators access to the software while working remotely.
  • Event Management – makes organizing events, services, and fundraising activities of religious organizations more organized. 
  • Financial Management – allows users to maintain a record of funds, expenses, and donations for better fund management. 

Overviews Of The 10 Best Church Contact Management Software

Here’s a brief description of each contact management software to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface. 

1. Facebook Groups – Best for Social Media Users

Facebook Groups Church Contact Management Software Screenshot
Facebook Groups allows you to restrict access to the group and assign administrators who can help you manage the group.

Facebook Groups is a feature that allows users to create a private or public group with members that share a common interest. You can create a Facebook Group and add members of your congregation so you can communicate with them via the FB group. You can post articles, videos, and documents visible only to the members of your group. 

Facebook Groups is best for congregations with social media savvy users because it is easy to use and accessible via mobile phones. You can restrict who can join the group and what information your members can see. You can also form small groups for specific purposes, such as a group for Sunday school teachers, for volunteers, or for choir members. 

Facebook Groups is free with the Facebook app. 

2. ChurchTrac – Best for Tracking Important Dates and Occasions.

ChurchTrac Church Contact Management Software Screenshot
ChurchTrac allows users to create picture directories of members with phone numbers so admins can keep track of their members and contact information.

ChurchTrac is a contact management software you can use to maintain a database of your church’s members, employees, donors, and volunteers. You can use it to organize people into groups and assign custom tags for easier filtering. ChurchTrac allows you to send SMS, voice messages, and newsletters to members if you have announcements or reminders.  

ChurchTrac is best for churches who want software that can generate directories of members with pictures and phone numbers for easier recordkeeping. You can also produce reports on anniversaries, birthdays, and other important events so you can track them on your calendar and send congratulatory emails or messages. 

ChurcTrac integrates with MailChimp for easier syncing of contacts and ensuring that your members’ contact information is up to date. 

Churchtac offers three price plans that you can choose from: you can get their free forever plan, their standard plan at $50 per month, or their plus plan at $60 per month.

3. Faith Teams – Best for Remote Work

Faith Teams Church Contact Management Software Screenshot
Faith Teams has a mobile app available to iPhone and Android users to access the software while working remotely.

Faith Teams is a church membership software you can use to create a database so you can quickly access a list of your members, families, donors, and church workers. It allows you to input an unlimited number of entries, making it ideal for small churches and large churches. You can also use Faith Teams to track attendance, print name tags, and do child check-in during events and services.

Faith Teams is best for remote work because it has a mobile app version on iOS and Android mobile devices. Faith Teams is a cloud-based SaaS, so you can access crucial information anywhere you are. 

Faith Teams costs $40 per month and has a free 10-day trial period.

4. Church Office – Best for Workflow Automation

Church Office Church Contact Management Software Screenshot
You can use Church Office to set trigger responses to specific tasks like receiving alerts when a member signs up for a group or event.

Church Office is a church management system that lets you keep an updated church member record. This system has a group management capability to create groups, manage team members, and assign tasks using a single platform. It has a user-friendly mobile app that you can use to access Church Office tools using your mobile device so you can work remotely. 

Church Office is the best church management software if you want to streamline workflow through automation. You can automate tasks, follow-ups, and assignments. You can also create triggers for specific actions like sending a welcome note whenever new members sign up. This can help you take care of repetitive administrative tasks to concentrate on essential tasks that require immediate attention. 

Background checks are an add-on service so you can screen new members, volunteers, or staff members and protect the children in your congregation. 

Church Office’s pricing starts at $35.13 per month and goes up depending on the number of records you need to maintain. Church Office offers a free 30-day trial.  

5. Breeze ChMS – Best for Customized Directories

Breeze CHMS Church Contact Management Software Screenshot
Breeze allows you to create customizable people profiles to add tags and fields according to your requirements.

Breeze is an intuitive contact management software you can use to store and organize church members’ contact information and personal details. You can use Breeze to plan church events and manage their execution from budgeting, volunteer scheduling, event registration, and post-event assessment. Breeze also allows you to track donations and offer online and text giving within a unified system. 

Breeze is best for creating highly customized directories of church members because it allows users to create unique profile templates. You can add custom fields to profiles such as food allergies, dates for background check renewals, birthdates, and baptism dates. You can also import existing directories to Breeze without additional costs. 

Breeze costs $50 per month. 

6. Membee – Best for Churches of All Sizes

Membee Church Contact Management Software Screenshot
Membee allows users to customize their account settings to reflect tags and dropdown choices that reflect their church’s unique needs.

Membee is a contact management software you can use to manage church membership sign-ups and renewals. It has built-in website analytics and SEO features to quickly determine areas for improvement and put into action intervention programs. You can use it to automate your donation system and provide donors with tax-compliant receipts. 

Membee is the best church management system for churches of all sizes because it provides unlimited sign-up forms. You can also customize your Membee account to reflect custom dropdown choices and tags to fit your church’s requirements. You can use Membee to store members’ credit card details to make donations, tithes, and event payments easier.   

Membee’s pricing is $179 per month, with an option to pay $44 per month for every administrator you want to add. 

7. FlockBase – Best for Accounting Features

FlockBase Church Contact Management Software Screenshot
FlockBase has accounting capabilities allowing users to track income, donations, expenses, and balances.

FlockBase is a church management solution that allows users to manage membership data and contact information. It has attendance tracking functionality so church leaders can track which events draw members and improve events with low attendance numbers. FlockBase equips church leaders with communication tools to send mass emails and text messages to reach their flock quickly. 

FlockBase is the best church management solution for those who need a financial management tool because it has a built-in accounting tool enabling users to track funds. You can use FlockBase to pay church employees and comply with IRS regulations. It also has robust reporting capabilities allowing users to track income, expenses, and balances for better records reconciliation. 

FlockBase basic plan costs $16 per month, plus plan for $29 per month and pro plan for $59 per month and offers a 2-week free trial period. 

8. Elexio – Best for Workflow Automation

Elexio Church Contact Management Software Screenshot
You can use Elexio’s workflow automation feature to automate simple tasks like sending a welcome note to new members.

Elexio is a membership management software that allows you to manage church members’ personal information, contact information, interaction history, and documents. It has an intuitive mobile app version that church members can use to update their profiles, ensuring that church records are accurate. Elexio has volunteer management capabilities, so you can organize groups, assign tasks, send communications, track attendances and evaluate them to make resource handling efficient. 

Elexio is the best church management solution for church leaders who want to streamline their workflow because of its automation capabilities. You can use Elexio to automate simple yet repetitive tasks such as sending a welcome note to new members and scheduling a phone call to members who frequently miss services. You can automate the sending of thank you notes and receipts to donors to make them feel appreciated. 

Elexio’s pricing starts at $35.13 per month and offers a free 30-day trial. 

9. SimpleChurch CRM – Best for Donation Management

SimpleChurch CRM Church Contact Management Software Screenshot
SimpleChurch CRM makes donating easier for members by giving them freedom over how they make their donations and control over the information they provide.

SimpleChurch CRM is a membership management software that you can use to record members’ names, addresses, contact information, and pictures. You can use the software to create directories of members that you can use as reference when planning fundraising events, worship services, and team-building activities. It has a mobile app version you can use to add new members, access information, assign tasks and view interactions while working remotely. 

SimpleChurch CRM is best for churches looking for donation management software because it provides members with a wide range of donating options like text giving and online giving. SimpleChurch can help encourage giving because it allows members to control their giving methods. On the other hand, church administration can use this donation management tool to automatically and accurately record donation transactions. 

SimpleChurch CRM pricing starts at $35.13 a month and offers a 30-day free trial. 

10. ChurchStaq – Best for Community Building

ChurchStaq CRM Church Contact Management Software Screenshot
ChurchStaq can help users build a community by making it easier to organize events such as worship services, team building activities, and community outreach programs.

ChurchStaq is a software solution you can use to store member records containing personal information, contact information, pictures, notes, and documents. It has a messaging feature you can use to send text messages and emails to members of your congregation. ChurchStaq also has a donation management feature you can use to encourage online donations, text to give, and automated donations.

ChurchStaq is best for those looking for a church community builder tool because it allows users to create events that foster camaraderie among church members. You can use ChurchStaq to engage members in volunteer and outreach activities. ChurchStaq makes planning worship services easier by helping you organize church groups into units with specific tasks and responsibilities. 

ChurchStaq pricing is available by request from its website. 

Other Contact Management Tools for NGOs

Here’s a few more that didn’t make the top list. They are less specialized than our top tools but excel in the fact they have free or low-cost plans that are perfect for non-profit organizations.

  1. MailChimp – Best e-newsletter builder
  2. Freshworks CRM Free Plan – Best for more traditional marketing efforts 
  3. Copper – Best for congregations under 2500 people 

What software do churches use?

Aside from contact management software, churches also use other software to deal with different aspects of the ministry including:

How do churches keep track of members?

Most churches keep physical records of their members, but they can also benefit from contact management software to digitize records keeping to make it easy to update. 

Keep track of donations, funds, and so much more with the help of the tools in our list of the 10 Best Church Accounting Software Of 2022.

What Do You Think About These Contact Management Software?

Contact management software can help provide churches with a way to maintain an accurate record of their members. This can help make it easy for church leaders to reach out to members to provide better services. If your church doesn’t have contact management software, get one now to spend less time recording your members’ contact information and more time expanding your ministry. Visit The Lead Pastor to know more about other software that can help your church reach its full potential. 

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Article How To

How To Build And Lead A Worship Team

The time has come; you have finished bible college ready to take on a new leadership role as a worship pastor. Or maybe you have recently planted a new church or inherited a struggling worship team. Whatever it may be, you find yourself starting a new worship team. 

It’s exciting and maybe a bit overwhelming. Where does one start? In this article, we will talk through how to build and lead a worship team!

Some topics we will cover in this article are:

Back in 2011 my husband and I had just moved to a new city. We were eager to find a new church family, so for a few months we tried different churches. We had heard of a new church plant that had just started and we were eager to try it out. 

After the first Sunday morning we attended, we were hooked. We knew we had found our new church family. It was a young church with a group of about 40 people. The service was a little rough, but there was an authenticity that we loved about it. We were excited to join this new worship team in our new church. 

Fast forward 6 months and the senior pastor sat my husband and I down and asked us if we would create and lead a worship team. Whoa! Talk about pressure. I had been involved with training and leading worship teams in the past, and had attended Bible College, but was I really equipped to start from scratch with a 4 person team? 

Establishing Guidelines For Your Worship Team

The first thing I had to establish was, what culture did I want for this worship team? What was my vision for the team? And what expectations did I have for this team?

As a worship pastor, your first priority is to lead your team well, and a huge aspect of that is creating the culture of the team. The culture of the team determines the effectiveness of the team. If you create a culture of camaraderie, connectedness, and encouragement, your worship ministry will be much more effective.

The first step in creating a culture of camaraderie and connectedness is to communicate clear guidelines and expectations right at the start. 

Clear expectations are actually comforting for team members. Knowing what’s expected allows the worship team to relax. There’s nothing more frustrating for a volunteer than committing to something and then finding out they’re expected to do things that they aren’t prepared or qualified to do.

What Worship Team Guidelines Should Cover

Some topics to cover in your worship team guidelines are:

  • Your team’s mission statement
  • Your vision for the worship ministry
  • Expectations around commitment and attending rehearsals
  • Rehearsal schedules
  • Standards for musicians and worship leaders
  • Skills and responsibilities
  • Dress code 
  • Communication tools that the team will use, such as Planning Center

If you want to see some more samples or download a worship team guidelines template, check out my article on how to create worship team guidelines

Worship Team Auditions

Once I had established the guidelines and expectations for being involved in the worship team, it was time to grow the team. 

In some circles, auditioning for a worship band has been a taboo concept. There is an argument that worship bands don’t need perfectionism or professional musicians, and that it’s about our worship to God, and that we need to look at the heart, not about how skilled we are on a Sunday morning. 

But is that really true? How does God really feel about the quality of our music? Does He care about skill or talent during a worship service? Does He care if we can’t play the worship songs well?

Many don’t think He cares at all. Many people believe as long as you are singing good theological songs, nothing else matters. “Let the Holy Spirit do its thing” is what I have often heard. This argument will often arise when people are being pushed past their comfort zones and don’t want to deal with all the practice and rehearsals. I have seen this many times, as not everyone wants to put in the hard work.

Holding auditions for your team is a really easy way to understand and observe a musician’s skill level and desire to serve. It’ll help connect people’s skills to where they can best serve in the church. The end result, a growing and thriving worship team that is passionate about the presence of God, is worth it.

The most important thing to remember when you audition musicians is that it is always easier to add a member to the team than to remove them from the team. No one wants that awkward conversation—been there, done that, never want to do it again.

Take your time in adding members to the worship team. Thankfully, the Lord doesn’t expect a certain sound or instrument to be playing when we are praising him, so we shouldn’t feel any pressure to add a bass player or drummer to the worship band as soon as possible.

Finally, a worship team audition should be a fun experience. It’s important that everyone who auditions feels encouraged, no matter how well they have done or how successful they were.

For more ideas on how to audition your worship band, see my previous article here.

Worship Team Training

Now that you have created your worship team, it’s time to do some training. Wait? Training? If we have set a standard of expectations and you held auditions, why do we need to train? 

Training a worship team, whether it’s musical or nonmusical training, is an important aspect in leading your team. 

Leading worship, as you know, is not just about singing. There are a lot of balls to juggle. Just because the team has the musical ability and all the skills to sound great does not mean that the team has the skills to lead worship. The opposite is also true; if they are not the strongest musicians, this doesn’t necessarily mean that they can’t lead worship. 

“The Lord does not look at the things man looks at. Man looks at the outward appearance, but the Lord looks at the heart.” (1 Samuel 16v7) In the same way, worship leaders should look beyond just talent and look at the heart of their musicians. That being said, the more skillful the team is on their instruments, the more comfortable they will be on a Sunday. This will also draw the congregation into worship more effectively. 

If the musicians and vocalists are having to think too much about playing their piano or guitar, or which chords to play, then they’re not going to be able to fully worship God and lead people to Him as easily. Training and practice will assist team members in this, and if they are constantly improving on their instrument, they will be able to focus more on worshipping. 

For more on how to conduct worship team training, read my article here!

Tips For Leading Worship Teams

Here are my top three tips for leading worship teams effectively and with grace.

1. Build Relationships

Relationships are a huge aspect of your role in building a worship team. Be intentional about developing strong relationships with not only your senior pastor but any support staff as well. 

I can not emphasize this enough. Build strong relationships with your worship team. When tension and storms come to your church and ministry, which I am sorry to say will come, a strong relational connection will help weather those storms.

At my church, we would hold a team night once a month, where we would come together as a team to share food, pray together, and just have some fun. It was a great way to break through relational barriers and to get to know the team members in personal ways. 

Ask them about their families, how their jobs are going, and their hobbies. When your team feels cared for, the bonds between them will strengthen. If they are only looked at as a drummer for Sunday service and as having no value outside of that, this will cause resentment and hurt feelings.  

Although completing tasks is an important part of the worship leading process, it is secondary to relationships—first with God and secondly with each other. If we miss this, we miss everything.

2. Communication

Let’s be honest, there is nothing more annoying than a person with bad communication skills. A great way to honor your team is by practicing good and clear communication. If the idea of phone calls and emails stresses you out, take steps to move past this. 

Promptly returning emails and phone calls is such an important tool in building trust and cohesiveness with your team. Set aside time each day to check your emails, respond to worship team members, and clear your inbox. Don’t allow it to pile up. Focus on this as an utmost priority, because it is.

Stay connected by keeping your contacts organized with these tools: 10 Best Church Contact Management Software [2021]

3. Organization 

Serve your team well by being organized. Have the schedule nailed down on your communication or team management software, plan out rehearsals in advance, and have the setlist out early enough so the team can practice.

A lack of organization can be frustrating to your musicians and singers. So jump into the organization aspect with excellence. Your team will love you, and thank you for this! 

Related Read: 10 Best Church Management Software For Small Churches

Now What?

After all this, the hard work begins. Probably not what you want to hear, right?

While many musicians excel at being relaxed and carefree, the job of the music director or worship pastor can be quite stressful sometimes. There are a lot of moving parts in the worship ministry, and many people to lead and care for.

While being prepared and organized is an essential part of the role, remember that there are times when it will be necessary to relax and have fun! After all, your volunteers are there because they love music and using their talents to serve. 

You want to preserve those passions and foster a team that people are excited to be a part of. As a worship pastor, you will have many moments of exercising your patience. In times of frustration, remember why you are there and why you took the position in the first place. 

If you have any other suggestions or tips for leading a worship team, put them in the comments below, I would love to hear what has worked for other people!

Moving forward, you’re going to need help managing your growing church. Here’s our list of the 10 Best Free Church Management Software.

And as your church grows, you’re going to need the tools to manage your facilities. We came up with a list of the 10 Best Church Facility Management Software to get you started.

Categories
How To

Worship Team Training: An In-Depth Guide For Worship Leaders

Worship team training can be a little daunting. Not all of us worship pastors were high school band teachers, so the idea of having to train worship team members can be a little overwhelming.

Perhaps you inherited a worship team that is struggling or has little training, or maybe you want to spruce up the team you have now with some extra mentoring.

This article will take you through some worship team training ideas. 

In this article I will talk about:

Why Do We Train Worship Teams?

Putting together a worship team is an important task. You are essentially creating a worship ministry that will take the local church on a journey with the Holy Spirit into the heights and depths of the presence of God. 

Think of this “bike analogy”: You can’t steer a bike unless the bike is moving. If the bike is staying put, you can move the front wheel back and forth, but that bike isn’t going to move! There needs to be pedaling and momentum to get the bike to steer in the direction you want. In the same way, our worship team needs to be moving and going forward as we lead worship. 

Also, if there are parts of the bike that are not working properly or cohesively, that bike journey is going to be tough, and you may not get far. Likewise, for our worship teams, if everyone on the team is an expert at their instrument and has amazing skill, but they don’t have purity of heart, humility, or integrity, that team won’t be able to take the church anywhere.

Or the opposite can happen. They may have hearts pure and ready for worship, but they continually play wrong notes or sing off key. This can be a major distraction for church worship and cause a lot of road bumps along the journey. 

Need help coming up with guidelines? Check this out: How To Create Worship Team Guidelines (with examples & template)

Non Musical Training vs Musical Training 

We have to remember something important with our worship teams. Not all worship team training is about the musicianship. Although playing the right notes or electric guitar riffs is important, we need to also talk about the non musical aspects of the worship team, like our passion and spiritual growth. 

Leading your local church in worship is a sacred, holy responsibility that God has entrusted us with as we partner with him. Whether you are a worship pastor, back up vocalist, electric guitar player, bass player, or on the visuals team, the church is led into the Presence of God not just by that person’s instrument, sound, and skill, but more importantly, their heart. 

Non Musical Training

Here are three tips for non-musical worship team training.

1. Be Encouraging  

Encouraging your worship team can be super powerful. As you know, Sundays can be draining, and even preparation throughout the rest of the week can be hard or discouraging.

A weekly email or text out to the team might seem like such a small thing, but it could be a huge motivator to them. Be genuine in your encouragement, even pointing out specific things that you appreciate about the team. 

For example, my team has a WhatsApp group chat where we send encouragement to each other and funny worship YouTube videos. It’s been a great tool to keep the team connected and encouraged throughout the week. 

Creating a culture of encouragement will be an asset, not only for your team, but for the wider church. This culture of encouragement can be a great foundation for the worship team. If members are feeling encouraged and loved, this will help the team in their growth. 

When the team feels encouraged, this will also help them to receive any training or correction with love. Your team should never feel like you are judging them, especially in this very vulnerable area of worship. Applaud the efforts you see in them, and make sure that you balance your critiques with lots of love and encouragement. 

Tell them often that you’re proud of them when they take steps in the right direction.

2. Instill Passion In Your Team

This can be a tricky thing sometimes. How do you train your worship team to be full of passion? The first thing to do is to teach what the bible says on “expressive worship”

  • Psalm 47:1 – “Clap your hands, all you nations; shout to God with cries of joy.”
  • Psalm 63:4 – “I will praise You as long as I live, and in Your name I will lift up my hands.”
  • Psalm 95:6– “Come let us bow down in worship, let us kneel before the Lord our Maker.”
  • Psalm 149:3 – “Let them praise His name with dancing and make music to him with tambourine and harp.”

It’s also important to encourage your team to feel “released” in their worship. Continue encouraging them to feel free to worship expressively, even right before the team is about to go on stage.

It’s also important to model this. Your team should be able to look to you for what’s appropriate for the platform. Make sure you’re walking the talk.

Another great training tool is to record your Sunday morning services. We once set up an iphone to do a wide shot of the stage, and afterwards as a team we did a playback and watched it together. Many musicians were surprised to see how “miserable” they looked; they had no idea what their faces looked like.

Often you won’t need to point it out or say much. The goal is that they see the difference between what they think they are projecting and reality. This often is enough for them to change on their own. 

3. Foster Spiritual Growth Among Your Team

If the members of a worship team do not have a healthy relationship with God, they will not be able to effectively lead worship – no matter how incredible of a musician or singer they are. 

The best thing you can do as a worship leader is lead by example. Dedicate yourself to spending time with God and His Word daily. Your worship ministry will be inspired by your faith and joy, and you can begin mentoring them in this area. 

Other ideas for sparking spiritual growth in your team: 

  • Start a devotional with your team
  • Spend time at your rehearsals praying for the church and each other 
  • Spend a good chunk of your rehearsal time worshipping; you can’t lead people where you haven’t been
  • Start a team night once a month where you not only spend time learning new songs but spend time as a team praying and worshipping together 

Musical Training 

Here are some notes on training both instrumentalists and vocalists.

Training Instrumentalists

Getting a great rhythm sound from part-time musicians can often be challenging, especially if you have a band where instrumentalists are changing every Sunday as the schedule changes. 

Here are some practical skills you can work on as a team to help you get to the next level.

  • Make sure everyone is listening to each other when they play.
  • All players need to develop a good sense of time. Practicing with a click track can really help. If you don’t have access to click tracks, there are online metronomes you can use. 
  • Decide which instruments will be the lead sound on the different songs you practice, and run through those songs, choosing a different instrument each time.
  • Each instrumentalist should learn or know how to read a basic chord chart.
  • Practice playing by ear.
  • Regularly give the team new songs to listen to and learn. This will help them grow in their playing and stay challenged.
  • Practice how to play spontaneously. This will help in the flow of your Sunday morning worship, and with transitioning between songs. It can be as simple as deciding on a 4 chord progression.

Training Vocalists 

Investing time into your vocalists is so important. Sometimes we tend to focus on musicians only as they do carry a lot of musical responsibility. When we focus on training our vocalists to sing with excellence, they will be more equipped to lead with confidence and sing from their hearts. 

When you work with vocalists, here are some skills and abilties to consider working on:

  • Correctly singing harmonies and melodies
  • Properly listening to and blending with other voices
  • Staying on tempo without rushing or lagging
  • Breathing in the same place
  • Holding notes the same length
  • Memorizing the lyrics and enunciating properly
  • Singing into a microphone properly
  • Body language, like smiling when singing
  • Vocal warmups they can easily do at home

Lastly, make sure to encourage singers to still worship as they sing, which is of course the most important part!

Here is a great vocalist training manual to give you some more tips. 

How To Raise Up New Worship Leaders 

Having someone you have mentored rise up and become a worship leader themselves has to be the most amazing thing. It’s my absolute favourite thing to see. 

Mentoring a team member to become a worship leader takes time. It also takes commitment on their part and yours. But I can’t say it enough — it’s absolutely worth it.  

Raising up worship leaders is a major part of strengthening your worship ministry. There are 4 major steps in this process.

1. Find Team Members With Potential 

Always be on the lookout for team members who may be potential worship leaders. Do they have strong musical talent? Strong leadership skills? A strong worshipper with a heart for serving God? If so, encourage them to think about or try worship leading. 

2. Give Them A Song To Lead During Rehearsals

Find a song that they love to sing, and have them lead the song during rehearsal.  This helps them get the feel for leading a song and gives you an opportunity to observe.

Then, when they become comfortable with that, encourage them to lead the band during worship rehearsal, and encourage them to lead the team like the worship pastor would, to see their comfort level and ability.

Here’s a list of tools that will help make these decisions easier: 10 Best Worship Software & Tools For Your Church

3. Co-Leading

Once you feel that they have become confident in song leading, it’s time to get them to lead people. Organize a service for you two to co-lead. Invite them to work with you on building a worship set list. Get them to welcome everyone or to pray. This will help the church get comfortable with being led by a new worship leader. 

4. Let Them Lead

Finally, let them lead. Be gracious with their mistakes. Understand they may be nervous, but let them lead. Encourage them to go for it, and remind them that you are there to jump in if they need help. 

This whole process may take a few weeks, or a few months, but be patient. Also, don’t wait until you are absolutely desperate for a worship leader. You don’t want to rush this process either. 

Other Worship Team Training Resources

You can also check out this great training course from Bethel Worship on how to thrive as a worship team. 

Shane & Shane started a worship training website with additional tutorials, and there’s also some great podcasts out there for worship leaders.

Make sure to check out my article on holding worship team auditions as well, if you’re looking for new members to join your team.

For more on worship teams and to connect with other worship leaders and church leaders, join The Lead Pastor community here.

Or if you’re looking to keep learning, here’s a list of tools you should check out: 10 Best Church Software for 2022

Categories
How To

Worship Team Auditions: Step-by-Step Process + Templates

I think most of us at some point may have experienced this:

You’re the worship pastor, the worship leader, the music minister, and you have some people on your team that can’t cut it. Their musicality is not great, they show up unpracticed and late, and yet somehow they have managed time to stop and grab a Starbucks. Their attitudes drain the life out of practice time, and they just don’t seem to take instruction or work with a team very well.

How did we get here? Either we inherited this worship team mess or we created this mess ourselves. None the less, it’s time for auditions!

In this article I will cover:

I’ll also include some templates in a downloadable pack to make the process easier.

The most important thing to remember about auditions is this: it’s always easier to add a member to the team than to take them off. Thankfully, God hasn’t required us to use a specific instrument or vocal part in praising him, so we shouldn’t feel any pressure to add a drummer, guitarist, pianist, or alto ASAP to the worship band.

Auditions will certainly look different depending on the size of the church, the skill level of the current musicians, and the discernment of the leader. 

Related List of Tools: 10 Best Worship Software & Tools For Your Church

New Church Or Church Plant Auditions

For a new church, I’d recommend a more casual audition process. 

  • You could invite any musicians who are interested over to your house to play and sing on a regular basis. This way you can see how well they play, get to know them, and their character without any expectation of being included on a Sunday morning. 
  • While the standards may be lower in a new or smaller church auditions, I’d make sure that everyone is skilled enough not to be a distraction. 
  • Finally, look for people who are eager to support your leadership, not people who feel they need to display their gifts. Remember that pride on the team will only cause problems later, and it’s a contradiction to our intentions to bring glory to God, not ourselves.

Below is an outline of how you can run an audition in an established church.

Before The Audition

Here are some things you need to do at least a couple weeks before the audition. You want to make sure you are prepared before audition day arrives.

1. Select A Date And Time For Auditions

The whole audition may take a couple hours. This depends on how many musicians have signed up. It usually takes 10 to 15 minutes to audition one person, so if you have 5 people sign up, you’re looking at about an hour to an hour and a half with transition times.

2. Create A Way For People To Sign Up

An easy option is Google Forms. It’s a free service that Google offers where you can make a signup form and include all the questions you want people to answer before the audition.

If a good old piece of paper is easier for you, then go for it! Get that table set up in the church lobby and have people sign up.

Musicians could also email the worship pastor to sign up for the audition.

Instead of specifying what instrument(s) you are looking for, you may want to just hold an “open audition”. You never know who might walk through that door!

Worship Team Audition Signup Sheet Template

I’ve made an example of a worship team audition signup sheet, which you can download in the pack at the end of this article.

Download Template Here

3. Communicate With People Before The Audition

Email everyone who signed up to let them know when and where the audition will be and what they can expect to happen. People will want to be as prepared as possible, which is awesome. You may want to send the music ahead of time as well. With this email you can also add another form for the potential team member to fill in. This form will give you a bit more information about the person, their desires with worship, and some of their musical history.

Sample Worship Team Audition Email Template

 You can download an example of the email I usually send in the pack at the bottom of this article—copy and adapt for your auditions.

Download Template Here

 Worship Team Audition Info Sheet Template

You can include these info sheets in your email to collect additional information from people who are auditioning for your worship team. Get the download in the pack at the bottom of this article.

Download Template Here

4. Assemble An Audition Panel

An audition panel is one of the things that will separate a formal audition from just listening to someone play. It’s probably best to have three or five people on the audition panel (preferably an uneven number). Your audition panel should be other worship team members, like worship leaders, vocalists, or instrumentalists who are either on your team or others you know and trust. You don’t want the decision to lay only in your hands. There is safety in numbers, especially when it comes to having someone fail an audition and you need to communicate that with them. 

Day Of Audition

The day of the audition is finally here. Here are some ideas on what to do the day of the audition.

Auditioning Singers

  • Ask them to come with voices warmed up and ready to sing.
  • Have them sing a well-known worship song that you will pick for them.
  • Take some time to figure out their vocal range and decide on the best key for them. Make sure it’s a key they feel comfortable and confident in.
  • Be on stage playing the song during the audition, and callout different parts of the song to see how they flow with the music.
  • Ask them to sing a spontaneous song or even a bible verse over a chord progression of your choosing. This can test their ear and their flow as a singer.
  • If there are any weaknesses or mistakes, kindly point them out and have them play the song through again, and see if there are any improvements.
  • Encourage them with the strengths you saw in them after the audition.

Auditioning Musicians

  • Give them a few minutes to get their gear setup and prepared, whether this is an acoustic guitar, electric guitar, drum kit, or another instrument.
  • Lead them through a well-known worship song, watching that they confidently follow the chord charts and make smooth transitions.
  • Have them play the song in different keys, transposing in their heads.
  • Have them play lead-line melodies or a spontaneous song.
  • If there are any weaknesses or mistakes, kindly point them out and have them play the song through again, and see if there are any improvements.
  • Encourage them with the strengths you saw in them after the audition.

When auditioning a potential team member for the worship team, remember that you’re not only looking for technical ability, you’re also looking at their musicianship. Pay attention to how it felt playing with them. Was it smooth sailing or did it seem like they were struggling or fighting the flow of the music?

It is better for your worship team to consist of you and a keyboard player than a worship team full of musicians that can’t play or worse off, don’t care. I am quite happy to have a smaller worship team that is tight than a huge team that doesn’t know what they’re doing. It’s ok to build your team slowly over time. 

Make sure that you and your audition panel have a plan figured out. Try to establish exactly what you are looking for, and the type of standards you are expecting. Are you looking only for perfect pitch and tone? If they make a mistake, are they out? It’s best not to be too picky, but you also don’t want to be too lenient either. 

Worship Team Audition Scoring Sheet Template

This is a really useful sheet you and your panel can use to score the auditions. Download this and the other audition materials below.

Download Template Here

After The Audition

The auditions may be done, but the tough work is just beginning. Here is what you should do after the auditions.

1. Confer With Your Panel

Chat with the panel immediately after the auditions, assessing each person’s strengths and weaknesses in a way that honours their audition.

2. Send An Email With Your Decision

When you and the other leaders have figured out results, send an email letting people know the results within 3-5 days of their audition. One of the best ways we can honor those who audition is by following up in a clear and timely manner.

The email can be simple but should include: encouragement on their audition, whether or not they passed the audition, and the next steps in the process.

Remember that sometimes instead of “no” we can respond with “not yet”. Are there some tips you can send them? Perhaps it’s a suggestion of lessons? If the musician does put in that work you have suggested, this shows not only that they are teachable, but willing to put in the work and effort.

If you feel that they will be better suited for another ministry instead, suggest that to them as well.

Modernize your communication systems and more, check this list out: 10 Best Church Website Builder

Worship Team Audition Templates

Download all the templates mentioned in this article here:

Conclusion

It may sound cliché to say, but prayer is also a big part of this audition process. Ask the Lord to direct you in this decision process as well. As worship pastors it’s our mission to not just lead our worship ministry well, but to lead the worship team in submission to the Holy Spirit. He will be your best friend when it comes to building your worship team.

I have had incredible musicians audition, but after praying I had a sense from the Holy Spirit that it wouldn’t be a good fit. Later on, things came out that confirmed this decision. Going through the worship team audition process gives time for both you and that musician auditioning to get a feel for whether this is really going to work.

In the end it’s important to emphasize that musical skill is not the most important thing. Character and skill must go hand in hand when finding a team member.

Having the right tools will also help so here’s our list of the 10 Best Church Management Software for Small Churches to get your started!

For more on worship teams and church planting, sign up for The Lead Pastor community here!

Other Worship Team Audition Resources

Read about Bethel Church’s worship audition process.

See an example of a worship audition application from Elevation.

Categories
How To

How To Create Worship Team Guidelines [Examples & Template]

You’re probably here because you need to create or update your own worship team guidelines.  We’ve got you covered. In this post, we’re going to provide an overview of:

Not sure if you need all this? Well let me share a story – and let me know if it sounds familiar. 

‘James’ wants to join the worship team—but is he a good fit? You kind of know James, you have seen him around the church, seems like a nice fellow. You take James for coffee and realize his expectations of being on a worship team are a lot different than yours. 

Perhaps James played the guitar as a teenager, he thinks he can play, and likes the idea of playing again with others. But does James really understand what it means to be part of the worship team and the expectations of being on the team? Does he know the importance of rehearsals at church and at home? 

If only we had all this written somewhere—a document that outlined everything needed and expected from a member of the worship team! We do. Enter one of the best tools for Worship Ministry Leaders, the Worship Team Guidelines.

So keep reading to learn more about worship team guidelines and get set for a smoother worship team management with your own guidelines for your worship services, worship team and worship ministry.

Related List of Tools: 10 Best Worship Software & Tools For Your Church

What Are Worship Team Guidelines?

I hope by now we’ve explained it but, simply put, worship team guidelines are a clear code of conduct outlining the vision, values, expectations and responsibilities of being part of the worship team or music ministry. 

Sometimes they’re called a worship team code of conduct – and they’re exactly that. They make sure there’s clarity and everyone has a shared understanding of the expectations of joining and being part of the worship team.

Why Worship Teams Need Guidelines

Worship team guidelines enable us to communicate clearly to the team members what is expected of them. 

So back to our friend James. Why do we need guidelines? Let me explain. 

The guidelines are an easy tool to help guide and develop a worship team. It’s a clear communication tool where everyone can be on the same page, thus being able to focus on the main thing, which is leading worship and to lead others into worship!

If we don’t have guidelines, we begin to rely on assumptions. I don’t want James to just assume that he can play whenever he feels like playing, or have him just showing up on a Sunday without attending rehearsals. I also want James to understand that he needs to be proficient in his playing. 

I want others like James to have a well-defined understanding of what is expected of him and what he can expect from being on the team. 

If we are not clear, it may result in awkward conversations for worship pastors, hurt feelings, and frustrations.

What To Include In Your Worship Team Guidelines

Here are some topics you could consider including in your worship team guidelines. 

How Does Someone Become Part Of The Worship Ministry?

This is a great time to clearly outline the process for joining a team. 

Being on the worship team is a privilege, and a blessing. It’s not something to be taken lightly. Which is why when we communicate to our friends, like James. We want them to understand that this is something to be taken seriously.

Yes, being members of the worship team is fun and rewarding, but it’s also hard work, so it’s important to see that people are committed, not only to the church, but going through the process to be considered for the worship team.  

  • Are team members expected to be members of your church?
  • Do they need to attend a small group or church bible study? 
  • Do they need to be attending the church for a certain number of months or years? 
  • Is there a membership course they need to complete?  
  • Do they need to show that they can proficiently play or sing?

It’s important to set the expectations clearly on how to join the team. It also might be worth having a worship team application form to make these expectations clear. You can find a great example from the Bethel Worship Team.

What Is Expected Of A Team Member?

Personal Standards

This is a great place to highlight the importance of the personal walk with God. I would also say that this is probably #1. It’s also important to regularly encourage your worship team in this area. Challenge them on their own personal worship, what does that look like for them? 

Remember, first and foremost, all members of the worship team are worship leaders, they are  not just playing music or putting on a performance. This must remain at the forefront of everyone’s minds. Be clear about this expectation before asking volunteers to commit. 

It’s important to remind the team members that our Sunday worship is our overflow from worshiping during the week. Our own personal worship at home with God is so important before coming and leading others. 

This can also be a great place to address aspects such as: 

  • Attitude problems
  • Gossip/slander amongst the team
  • Submitting to leadership

Skills & Responsibilities 

Although we recognize the importance of a pure heart, the musicians and vocalists also need to have enough skill so that they can follow the leading of the Holy Spirit. Here we should emphasize the importance of practice and preparation. 

All of the praise team should have open hearts to receive advice, correction, and training, and should be committed to becoming proficiently skilled at their ministry. 

Of course, one does not need to be a professional musician to worship the Lord, but we know that God honors the discipline of additional practice and preparation. 

Musicians not only have a responsibility to craft their skill, but to also take responsibility for themselves. Have they brought all their proper equipment and cords?  Have they learned their arrangement properly? 

It’s important to emphasize the importance of their personal responsibilities so that they are prepared and ready for rehearsals and ready to support the worship leader.

Rehearsals

It’s important to clearly outline the expectations of rehearsals and weekly practices. Not only the importance of regular attendance at rehearsals, but also your expectations for their rehearsals at home. 

  • Do you expect the team member to arrive with music memorized? 
  • Is sheet music or chord charts allowed? 
  • Is punctuality important?  
  • If they skip the rehearsal during the week, are they allowed to play on Sunday morning? 
  • Are rehearsals more than doing a run through of the set list,  do you learn a new song, read some scripture from the Bible and pray as well? 
  • What time do they need to be available for sound checks?

Be prepared to make this section of your guidebook clear. If rehearsals are an important part of your Sunday morning preparation, you want to make sure all team members understand the importance of attending them on a regular basis.

It’s also important to highlight how often they should be expected to play. A typical expectation for team members is to play once every three weeks.

Dress Code

Remember that dress codes will vary depending on the culture of your church. Here are some possible ideas for your dress code. 

General Dress Code: Modesty & dressy, culturally relevant style are key.

  • No overly tight clothing.
  • No sleeveless tops (without a covering).
  • No revealing clothing (i.e. see-thru material without undershirt, short skirts)
  • Proper clean footwear
  • Maintain Personal Hygiene ie: Wear deodorant

Technology & Software 

This will also vary depending on what your church does. Is the musician or singer expected to bring their own laptop or iPad? Will they need to have their own in ear monitors (IEMs)? If IEM’s are expected, we usually like to give our musicians a few options if they need to purchase some. IEM’s can range from expensive, to more affordable.

Related Read: 10 Best Church Website Builder

Communication 

It’s important to highlight how communication will be sent to the team. Who will be sending out the setlists? Communicate if you are using PlanningCenter or Elvanto for scheduling and setlists.

Explain the process about how to switch or cancel a shift and make it clear. The last thing you want to do is show up to a rehearsal and find out only then that you have no drummer available for Sunday.

Other Things To Add To Your Worship Team Guidelines

  • Worship team mission statement
  • Worship team vision 
  • Church beliefs
  • Tips for stage presence 
  • Time commitment

Worship Team Guidelines Example

Below we’ve provided you with a simple example of a full set of worship team guidelines. You’ll find it helpful to understand the context of these guidelines so you can adapt them for your own use. 

Worship Team Guideline Example 1 Screenshot
Worship Team Guideline Example 2 Screenshot
Here is what a typical worship team guidelines document might look like.

Other Worship Team Guideline Examples

Below are some great examples of worship team guidelines. 

If you are needing some more inspiration on what else can be added to your worship team guidelines, check out the resources below:

  • Bethel Worship has some great articles on worship. 
  • Gateway Worship has a resource library where you can log in to review their worship handbook.

Worship Team Guidelines Template

Want to fast-track the process of creating your own worship team guidelines? Download our easily customizable below.

Conclusion

Remember that we also lead out of grace too; the praise team are like family members. Worship team guidelines are just that, a guiding tool. There may be times when a team member will make a mistake or have a misunderstanding. The important thing is to keep guiding them with love and grace, as we all strive to become more and more like Christ.

For more on worship teams, read about worship team training and worship team auditions.

Categories
How To

How To Become More Self-Aware As A Pastor

Entrepreneur, author and social media icon Gary Vaynerchuk is one self-aware dude. He certainly talks about self-awareness enough. He even calls it your most important attribute. In seemingly everything he does, Vaynerchuk exudes a self-assured confidence.

“Self-awareness is being able to accept your weaknesses while focusing all of your attention on your strengths,” says Vaynerchuk, who has made millions off of successful businesses and investments.

Self-awareness is easier said than done. How do you become more self-aware? How do you discover your strengths to focus on? The path to self-realization is different for everyone (because everyone is different). But there are a few tips you can use to learn more about yourself.

Ask Yourself

The entire point of self-awareness is educating yourself about yourself. Most of us see this as an insurmountable challenge.

But odds are, you know yourself better than you think. You just need to unlock that hidden knowledge. Open up to you. Here’s how.

  • Be honest with yourself. Lying to other people is bad. Lying to yourself is worse.
  • Look at yourself in the mirror. What do you see? What’s your perception of yourself? Try singing some Michael Jackson to yourself.
  • Talk to yourself alone. Start a conversation with you. It may appear crazy, but it’s a healthy way to talk through issues and verbalize your own thoughts. I do it all the time.
  • Keep a journal. Or a diary, if you prefer. Write down your thoughts. Get it on paper. Create a record of your mind that you can review later.
  • Write a page-long autobiography. We write short bios for each social media account. Expand that to a page. What do you say about yourself?

Ask Others

Ironically, it’s sometimes others who know us better than ourselves. They can see things about our personality and character that escapes our notice.

Take the time to ask these people how they would describe you. What are your strengths? Weaknesses? What could you do better? There are dozens of people you can ask.

  • Family. Your spouse. Your parents. Your siblings. Uncle Bob.
  • Friends. Childhood pals. College roommate. Neighbors.
  • Coworkers. Your boss. Your employees. Your clients.
  • Mentors. People who you trust and admire.
  • Strangers. Just kidding.

The most important thing you need to do here is listen. Create a space where these people can be honest with you. Don’t get defensive. Don’t try to justify actions or behavior. Don’t take it personal.

Listen and observe. Find patterns in what people think about you. If there’s something you don’t like about this description of you, find a way to change it. Be a better you.

Ask the Experts

These days, personality tests are a dime a dozen. Buzzfeed will serve up endless quizzes so you can learn what kind of sandwich you are or which piece of IKEA furniture you most closely resemble.

There are a few more serious self-assessments you can take. Even these popular personality tests cannot fully capture your dynamic character. But they can give you a better sense of how you think and how you relate to others

  • Myers-Briggs
  • DiSC Profile
  • Right Path
  • Strengths Finder

I’ve even printed out some of my own test results and posted them in my office. This helps serve as a regular reminder who I am. At the very least, it’s a reminder to be more self-aware.

Ask God

Regardless of what you or anyone else thinks about you, know that God loves you. God loves everyone—self-aware or not. And there are certain truths that God says about each of us.

  • There is now no condemnation for those who are in Christ Jesus. —Romans 8:1
  • In all things, God works for the good of those who love him. —Romans 8:28
  • Nothing can ever separate me from the love of God in Christ Jesus. —Romans 8:38-39
  • God is for me! Who can be against me? —Romans 8:31
  • But the one united with the Lord is one spirit with him. —1 Corinthians 6:17
  • Do you not know that you are God’s temple and that God’s Spirit lives in you? —1 Corinthians 6:19

Self-awareness is not about determining self-worth. Our self-worth was set for us by God. Being more self-aware allows us to better succeed in this world. But never let self-awareness jade you.

Always love yourself. Because God does. And he knows you better than anyone.

Want to serve your church better? Here’s a list of tools you should take a look into: 10 Best Church Software for 2022

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How To

How To Communicate With Your Congregation

Every week you probably have a staff meeting at your church. You go over your wins and losses from Sunday, you plan for next week. Maybe you even discuss what other churches are doing and what you can learn from them.

But its always the same old discussion.

There’s never any support for communications and marketing. It always comes back to “there isn’t budget for that,” or “that’s not as important as this.” or “we just can’t afford to hire more people.”

As the Communications person, how are you going to convince this group that your church needs to step up its digital communications strategy, or get more involved in social media?

How are you going to ever get a budget for such things?

I’ve come across it a million times. I encountered it at Mars Hill when I first started. I hear it every day from colleagues and clients. Even the big churches with a lot of followers struggle to put the resources and time and bodies that are needed to have a solid, and effective communications strategy.

So how do you get around this? How do we educate pastors and train up volunteers on the importance of church communications? How do we convince senior leadership to give us the budget we need to promote and grow the church?

When I encounter leaders who don’t want to support church communications, there are two common obstacles I run into the most:

1. We Can’t Measure ROI.

The most common thing I run into is the misconception that it’s hard to measure the return on investment when it comes to church communications efforts, particularly social media.

Leaders at the top are typically focused on results and return. That’s not a bad thing — they’re responsible for a lot of people and a lot of money, millions of dollars in most cases. And for a church, that’s tithe money from your donors and members.Stewarding that well means not wasting it on things that aren’t making a difference. And when you ask for $10,000 to run a Facebook ads campaign, or a billboard, or for new email marketing software, or even an Apple Watch… they don’t immediately see how that’s going to turn into more donors, more people being saved, more seats being filled.

Below I share some tips on how to define your purpose, as well as how to properly use data to help measure ROI.

2. Leaders with Little Digital Experience

The second most common obstacle I’ve encountered is leaders at that level are generally inexperienced with newer technologies and trends.

You’re probably a tech savvy millennial who grew up on Facebook, and now you’re trying to pitch your 60 year old senior pastor on why he should be more engaged on Twitter, how your church needs to reach the kids via SnapChat, or why you need to hire a social media manager and 3 interns to live tweet this Sunday’s sermon.

It’s the last thing on his mind because he doesn’t know what the heck you are talking about.

It’s on you to find a way to educate them. Below I’m going to walk you through five tips that will help you better educate with your pastors about the value of church communications.

5 Tips to Help You Better Communicate the Value of Church Communications

1. Have a strategy and a focus.

Know what you are doing, and cast the vision for why you are doing it. This may seem obvious, but it’s so important.

When you’re pitching someone who doesn’t know a lot about what you are talking about, you’ve got to be able to speak with confidence to earn their trust. Every decision they make is prioritized, and all this cool internet mumbo jumbo just sounds like a waste.

If you’re just wanting to do what every other church is doing because it’s cool, that’s not going to fly well. So get down to the heart of it. Know why you do what you do and how that aligns with the bigger picture.

How are your church communications strategies going to fill seats, get more donors, sell out an event, sell books, and ultimately bring people closer to the Lord? Make sure these align with the goals and vision of the church in general. If you’re all about church planting, then how is your proposed Facebook plan going to plant more churches? Are you going to target church planters via Facebook ads and then engage with them and build relationships with them so you can turn them on to your church and your mission? Layout how you are going to do that.

Using social media as an example. If your senior leaders don’t see the value in it, then find out what they do value and show them how social media can enhance that.

If they value people — loving people well, teaching people about Jesus — then how is your social media strategy going to love people well? Who cares how many followers you have or promise to get, if you don’t know those people and don’t have a plan to engage with them.

Show your pastors that you care about the same vision, you’re just going to use more modern tools to reach them. The people on social media are real people who need Jesus, and the church is in a unique position to learn how to be the best at reaching them.

Show your senior leaders how your church can’t just ignore these people, no more than you can ignore people walking in your front door.

2. Start small and slow, and do it well.

Don’t bombard senior leaders with requests to get on SnapChat, when you aren’t even using Facebook and Twitter well. Focus your strategy like a sniper rifle not a shotgun. Take on one thing at a time and do it well, showing your results before asking for more.

One thing you may want to try is doing a pilot with one ministry or event. It’s usually easier to get in on a ministry or event budget, than it is to get your own line item on the budget for a social media or digital communications.

3. Use Data.

This goes back to the ROI question. Using data is going to help you show that an investment in better church communications is going to pay off. It can also validate and backup what you are talking about.

Using social media as an example again, many of the experts will tell you that social media is still new and we’re still figuring it out. I’m sure you’ve heard that before. Your senior pastor may even bring it up when you try to pitch him on the idea of spending more resources on it.

The idea that social media is too new, it’s only kinda true. I’ve found the people who say that are the people who are trying to get social media to do something that maybe it shouldn’t be doing. They’re using it wrong.

We actually know quite a bit about social media. You should know these stats:

  • Facebook has 1.44 billion users. That’s basically everyone.
  • Adults spend about 2.5 hours on social media every day. Every single day.
  • 56% of all American’s have a profile on a social networking site.
  • 31% of seniors use Facebook regularly.
  • 53% of young adults use Instagram and check it daily.
  • 42% of all online women use Pinterest.

These numbers go up every year. To not include social media in your marketing or communications strategy is foolish. What might be even more foolish is to jump in without a strategy or plan behind it.

Think of it this way. Chances are your church is trying to figure out better ways to engage in deeper relationships with the people who walk through your doors. As the communications person, it’s your job to figure out how digital and social strategies can help meet that need. You’ve only got people’s attention on Sunday for about an hour or so. If they’re in a small group, maybe another hour during the week. Well guess what, they’re on Facebook and Twitter almost 3 hours a day! Show your pastors how you can deepen those relationships by interacting with people where they already are. Start by sharing this data with them.

Now here’s the caveat. You’ve probably already bombarded your senior pastor with stats and spreadsheets. Maybe that’s why he’s turned you down. Is he a stats and spreadsheets kinda guy? Probably not. More often than not, preaching pastors are visual and conversational. They aren’t going to read a report or click on the links you send them. Try a different way to reach them. Draw a picture, create a video, demand an in person meeting rather than sending emails.

You also need to look at what are other churches doing and show examples. Use the churches that your senior pastor likes and that are like you. Keep in mind that chances are the bigger churches have a graphics team and content writers coming up with that stuff, so unless you have a team like that don’t compare your church to something you’re not going to be able to do.

Also, don’t just show screenshots of what others are posting to Facebook. Call up the church, ask to speak to the people who run the social media accounts. Take them out for coffee or invite them over to your church. Learn from them and ask how they do what they do and why. Collaborate together and bring what you learn to your leadership team. When you show a screenshot of another church’s Facebook page, you’ll then be able to share the story of how they posted what they did and why, and hopefully the results they saw from it.

Next, find your congregation online and show them off. Another objection you might here is that “relationships happen in person” or “our congregation isn’t online.” It’s 2015. 1.44 billion people are on Facebook. Even your mom tweets.

Take your top donors, your most faithful people who serve, the well known people in your congregation, and find them online. Search for them on Facebook and Twitter and put together a little presentation showing their photo and their posts, proving that these people are online, and that they are sharing more about themselves and their struggles and wins, than they ever would in person.

Like I said, Social Media is a tool to engage real people. It’s not a matter of if people are online, we will be. They are online, you have to be able to show that. Show your leaders that by not being online they aren’t staying relevant, they aren’t doing their best to engage and love on people. The question isn’t if we should be doing this, its how are we going to make it work so that we can.

Going back to our first point though, when you share data you’ve got to have a reason for it and you’ve got to be able to show why the data matters.

Facebook and Twitter have built in analytics that can give you a ton of useful info like followers, likes, comments, reach, etc. There’s a handful of other tools that you can get too. Your website has Google Analytics.

But if your pitch is “give me XX amount of dollars and I’ll increase our Twitter followers from 5000 to 10,000.” Who cares? What good does another 5000 Twitter followers do you if you don’t also follow up with a plan to engage those people and get to know them? Give me a week and I can increase your Twitter followers just by doing some searches and following like minded people. It doesn’t mean I’ll be able to actually communicate well with those people or convert them to church goers or donors. The data is useless without a plan for what to do with it.

4. Utilize and train up volunteers.

Chances are budgets are tight whether your department is getting some of that money or not. In the grand scheme of things, Twitter and billboards, and fun stuff just aren’t going to get the bucks if you don’t have them. There probably aren’t funds to hire some more people. That’s why taking the time to invest in your volunteers is crucial for any size team. If you can show you already have a team in place to help manage things, then you might have a better chance at getting approval for the things you want to try.

Don’t just assign tasks to volunteers. Train them in the same way you’re trying to train your senior leaders and pastors. Convince them of the vision and reason behind what you’re doing. If they can get excited about what they are doing, they’ll be better volunteers.

5. Share stories

People online are real people. Real people have stories. If you’re just pushing out content, you’re advertising. Which is fine, but that means you’re not going to be able to reach people well and build relationships with a strategy that’s only advertisements and promo.

If you’ve got a plan that actually aligns with your church’s plan to love on people well, and bring them closer to Jesus, then you’re going to hear stories. Stories of how unchurched people came to church. Stories of how Jesus is changing lives through your communications.

Share those stories with your senior leadership. Show them its working. Show them stories from other churches who are doing it well. And show your volunteers the results as well. Let them know who they are reaching and how it is making a difference.

Bonus Tip: Get outside help.

An outside consultant can sometimes have better credibility than you with your senior leadership, even if they’re saying the same thing you’ve been saying all along. Someone on the outside can validate what you’ve been saying all along.

Now I know what you’re saying, chances are you’ll never get approval for a consultant if you’re whole goal is getting approval for a communications budget. So tell them your struggles and a good consultant can help you calculate the ROI and will help you show senior leaders how they’ll pay for themselves with the work they provide.

I’ll close with this…

When it comes down to it, you’ve got to convince others that you’re working on the same team as them, not against them, but you’re working for the same goals.

You aren’t competing with other ministries for budget or time and resources, you’re creating new ways to reach new people and engage better with the people you already have so you can love them well and lead more people to Jesus.

The communications managers I talk to who are failing at getting what they need to do their jobs well, are the ones who don’t have a clear vision for why they do what they do, and a clear plan to do it.

The key to convincing leaders to support your church communications plan is aligning it with the church’s vision.

If you can dial that in and convince your pastors and volunteers of it, you’ll get the resources and budget you need.

Reposted from http://www.ministrycommunicators.com/

Ready to take your church to the next level? Here’s a list of tools you shouldn’t miss out on: 10 Best Church Software for 2022