More and more church teams are “going digital.” This could be as simple as building a website or having a regular online social media presence. Some church leaders are taking it a step further and are employing church management apps to modernize their day-to-day functions and ease some of the administrative burden typically associated with church management.
A church management app is a great help for churches that want to improve how they manage things like facility maintenance, congregation communication, event planning, and tithe collection. Church leaders can even use church management apps to maintain a record of their members, manage groups and volunteers, plan events and services, and manage funds.
Related Read: Find out how you can manage online tithes and donations in our article on the 10 Best Church Giving Apps For Donations and Tithe Collection.
If you are looking for the best church management app for your church, here are some of the software solutions you can choose from.
The Best Church Management App List
Here’s a shortlist of the best church management app:
- Wild Apricot
- Simplechurch CRM
- Church App by Pushpay
- Excellerate Church Management
Church Management App Comparison Criteria
What do I look for when I select the best church management app? Here’s a summary of my evaluation criteria:
- User Interface (UI): Church management apps can be a jack-of-all-trades
- Usability: Church officers are composed of both senior and young leaders. I’m looking for a clean app that’s simple to use and user-friendly for both parties.
- Integrations: The best church management app will connect with other tools you already use for website building, email communication, accounting/payroll, and so on.
- Value for Cost: Does it have a wide variety of features that make it a value-for-money program?
Church Management App: Key Features
1. Member Management: Gives you the ability to maintain an accurate record of members
2. Group Management: Allows you to manage groups and volunteers to ensure they are aware of their roles and schedules.
3. Online Giving: Allows members to donate to the church using online giving, text giving, or donating using checks.
4. Communication Tools: Allows church leaders to maintain contact with flock members through text messages, emails, and newsletters.
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Overviews Of The 10 Best Church Management Apps
Here’s a brief description of each church management app to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface.
1. Wild Apricot – Best for website creation
WildApricot is a church management app that you can use to simplify and manage your church’s membership administration using an automated application process. You can use WildApricot to create events that automatically sync with your calendar for easier viewing by your members. It also has an event registration feature to track the number of attendees at your event, even if you don’t have a physical registration table.
WildApricot is best for a church that wants to build a new website because it provides users with user-friendly customizable templates that make website building easy. You can use WildApricot to create a website with all the features you need in serving your congregation. If you have an existing website, you can use WildApricot to add useful widgets such as event calendars and giving forms to make your website more functional.
WildApricot has a free plan for churches with a maximum of 50 members. Paid plans start at $48/month for churches with 100 members. WildApricot offers a free trial for 30 days.
2. Elvanto – Best for organizing small groups
Elvanto is a cloud-based church management solution with features for administration support, pastoral communication, worship coordination, children and youth group check-in, and financial planning.
Elvanto works best for church administrators who need an app they can use to organize the volunteers of their church. Elvanto lets you create schedules and assign tasks, ensuring that projects have the necessary manpower backing them.
Use Elvanto to create themed groups, add members to your service, and create event schedules that your whole congregation can access. You can use Elvanto to schedule meetings and send reminders for team members so they can block off their calendars and avoid conflicts.
Elvanto integrates with tithe.ly, MailChimp, PayPal, PushPay, and many other useful apps.
Elvanto pricing starts at $50/month.
3. Breeze – Best for workflow automation
Breeze is a user-friendly church management software adopted by over 9,000 churches and counting for membership data, event management, donation tracking, and basic task automation.
Breeze lets you add as many members as you want into your system, so there’s no need to switch to a new one as your church membership grows. Breeze also allows you to compose and send personalized text messages and emails to individuals and groups, making it easier for you to send reminders or update them about church activities or events. During events, you can use Breeze as an adult and child check-in tool and print name tags for attendees.
Breeze is best for basic workflow automations that can support church management and administration. With Breeze, you can automate simple tasks so you can devote more time attending to your congregants. You can automate schedule-based communications (anniversaries, birthdays, holidays), project task assignment, filter-based user grouping (leaders, volunteers, families with children in Sunday school), and follow-up check-ins for unfinished work.
Breeze costs $50/month.
4. ChMeetings – Best for event management
ChMeetings is a church management app you can use to manage a database of members, create and update their profiles and assign roles when needed. It is available in several languages, including English, French, Chinese, and Spanish, making it ideal for churches with different nationalities. ChMeetings has dashboards you can customize with widgets, view reports, and retrieve data according to your church’s needs.
ChMeetings is best for churches that hold recurring events because it allows users to record and analyze said events. You can use ChMeetings to track attendance and look at trends to formulate action plans to improve attendance and reception. You can also use ChMeetings to create post-event survey forms to receive valuable feedback from attendees and alter a program’s flow to address the needs of attendees.
ChMeetings is free for churches with up to 100 members and while paid subscription starts at $100/year for churches with up to 250 members.
5. TouchPoint – Best for member database
TouchPoint is a church management system with volunteer scheduling functionality to increase efficiency during church events and prevent scheduling conflicts. Use TouchPoint as a communications center to send messages and updates and promote events to your church members. You can also use TouchPoint to raise awareness and funds if your church has outreach programs or fundraising events for special causes.
TouchPoint is best for managing a congregation’s database because it allows church leaders an updated view of their members’ profiles. Members can also update their status, like indicating if they are sick or have a neighbor who plans to join the church so you can attend to their special needs immediately. TouchPoint also allows you to indicate in members’ profiles distinctive information like their wedding dates, other family members, and even extended family members so you can get a better grasp of who your members are.
TouchPoint costs $3/active record/year.
6. Blackbaud – Best for financial management
Blackbaud is a church management program you can use to manage small groups through email and text messages to ensure all activities get properly manned. You can also use Blackbaud in volunteer management and assigning specific roles to prevent overlaps and promote accountability. It also has reporting and analytics functionalities to gain insights on how you can manage your congregation better.
Blackbaud is best for churches that need an effective fund management system to safeguard the ministry’s financial health. Blackbaud lets you see how much fund your church has and how money gets spent. It also has a reporting functionality that you can use to fulfill budgeting and reporting requirements.
Blackbaud’s pricing is available upon request.
7. SimpleChurch CRM – Best for calendar management
SimpleChurch CRM is a church management app useful in keeping a record of church members, their contact information, important dates, pictures, and documents. You can also use the program to maintain a history of your interactions with church members for future reference. The program also allows users to conduct background checks on new members to ensure the safety and welfare of young members.
SimpleChurch CRM is best for churches looking for a powerful calendar management tool because SimpleChurch CRM’s calendar management feature allows users to manage the schedule of the entire congregation to avoid conflicts. SimpleChurch CRM’s calendar management feature also allows users to schedule facilities and equipment to ensure that all activities and events have the required resources. SimpleChurch CRM allows users to send schedules to all concerned individuals to ensure that participants can block their schedules ahead of time and avoid accepting conflicting commitments.
SimpleChurch CRM’s pricing starts at $35.13/month.
8. Church App by PushPay – Best for online giving
Church App is a church management solution that also has a mobile version that you can use on Android and iOS mobile devices to access crucial information remotely. It has integrated communication tools to keep in touch with the church community via emails and text messaging. You can use Church App in scheduling volunteers and church workers to ensure the prioritization of administrative tasks and church needs.
Church App is the best software solution for churches looking for an intuitive and efficient way of managing online donations because it has PushPay integrated. Religious organizations can use Church App to provide members with a safe and secure way of donating by ensuring that their credit card and debit card information are secure. Church App provides users with different methods of giving depending on their preference, like text giving or check giving. Users can also choose one-time or recurring donations, whichever they prefer.
Church App integrates with Church Community Builder, Planning Center, Ministry Platform, as well as church accounting software like Intuit QuickBooks.
Church App pricing is available upon request.
9. FlockBase – Best for small large churches
FlockBase is a church management app with attendance tracking capabilities, making it easier for church members to check-in during events and services. It can also make church administration easier with its built-in accounting software that helps church leaders maintain positive financial health and ensure that church needs have the necessary funding. FlockBase allows users to assign users roles and permissions, ensuring that church workers have access to complete administrative tasks.
FlockBase is the best software solution for churches of all sizes because it only has one pricing, no matter how many members a church has. This allows church leaders to add an infinite number of records and information without worrying about going over their program’s limits. The single pricing model allows churches to save money that they can use for other pressing needs of their congregants.
FlockBase pricing starts at $16/month (cloud) or $199/license (desktop) and provides a 14-day free trial.
10. Excellerate Church Management – Best offline/desktop solution
Excellerate is a church management app you can use to track new visitors and send follow-ups that can help you grow your church membership. It also has a group management feature to manage and improve your group structure to make them more effective and efficient. It also has a fund accounting feature you can use to analyze your church’s income and generate reports to fulfill the government’s reporting and accounting requirements.
Excellerate is best for those looking for a program they can use anytime because Excellerate works offline, so you can function even if your internet connection goes down. With an offline program, you can continue working even without an internet connection to ensure that your ministry and the services to your congregation don’t get interrupted.
Excellerate Church Management pricing starts at a $145 one-time fee.
Other Church Management App Options
Here’s a few more that didn’t make the top list.
- Subsplash – Best for media delivery
- Fellowship One – Best for background checks
- Shelby Systems – Best mobile app version
- Servant Keeper – Best for child check-in and security
- ChurchInfo – Best open source church management app
What is church management software?
A church management software is a program you can use to manage groups, maintain membership records and streamline work processes to ensure that your church meets the needs of its members.
How do you choose a good church management software?
In choosing a good church management software, it is best to look for software with features that will meet your church’s needs. If your church is invested in outreach programs, you need to look for software that can help you efficiently manage such programs.
Related Read: 10 Best Online Church Management Software For 2022
What Do You Think About These Church Management Apps?
A church management app is an essential program that can help your church deliver optimum services to its members, and getting one can help you streamline processes to spend more time ministering to your flock. If you want to know more about software that can help your church grow and deliver excellent services, sign-up for The Lead Pastor newsletter today!
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