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With so many different attendance solutions available, figuring out which one is right for you is tough. You know you want to efficiently monitor attendance, identify areas for improvement, and implement targeted strategies to strengthen community connections and promote active participation among members, but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences as an assistant youth pastor for a megachurch, with my picks of the best church attendance software.

What is Church Attendance Software?

Church attendance software is a type of tool used to assist churches in tracking and managing attendance at various church services, events, and activities. Key features of church attendance software include attendance tracking tools, member database integration, reporting and analytics functionalities, and communication capabilities.

Overall, it provides a centralized platform where all attendee data can be recorded, analyzed, and used to make decisions on which strategies to follow to enhance member engagement and community involvement.

Overviews Of The 10 Best Church Attendance Software Solution

Here’s a brief description of each church attendance system to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.

Best for intuitive time tracking management

  • 30-day free trial
  • From $5/user/month
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Rating: 4.4/5

actiTIME is a digital project management tool that focuses on time tracking and work management for businesses of various sizes. Its intuitive interface is designed to facilitate accurate time recording and reporting, which is a key selling point for organizations looking to maintain precise control over project timelines and labor costs.

I chose actiTIME for church attendance software because of its adaptability to various project needs and its user-friendly interface, which simplifies the tracking of attendance and time management. What makes actiTIME stand out is its comprehensive feature set that supports not just time tracking but also project management, cost calculation, and detailed reporting, which can be beneficial for managing church events and volunteer schedules. I believe actiTIME is best for intuitive time tracking management because it offers a straightforward approach to entering work hours and managing tasks, which is essential for maintaining accurate records of church attendance and activities.

Features include weekly timesheets for manual time management, a calendar view, time-track comments, overtime calculation, locking feature for data security, approval workflows, notifications and reminders, and automated time tracking.

Integrations include QuickBooks, Outlook, GitHub, Jira, and Trello.

Church attendance software with group management feature

  • Free demo
  • $50/account/month.
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Rating: 4.8/5

Breeze is a church management software that lets you create and share member directories. Breeze is an ideal church management system for large churches because it offers single pricing for an unlimited number of members. It has an online giving and text giving feature, allowing members to contribute using their preferred donation method.

Breeze is the best church management software with a group management feature for organizing and managing church groups. This church software can group people using your preferred criteria like age, interests, gender, or membership status. Breeze lets you compose and send emails and text messages to keep group members informed about group activities and schedules.

Church attendance software with volunteer management feature

  • Free trial available
  • a one-time license fee starting at $299.

Servant Keeper is a church management software with informative dashboards to assess your ministry’s health. It has an events management and attendance feature for planning and executing events while keeping track of attendees. Servant Keeper has a sacraments manager tool for maintaining a secure database of sacramental records.

Servant Keeper is the best church management solution with a volunteer management feature to fully utilize volunteers. It has a scheduling feature to make sure that all church events and activities have enough human resources. You can use Servant Keeper to track the attendance of volunteers and focus on volunteers with attendance issues. This church management solution lets you send emails and text messages to volunteers to improve communication and foster accountability.

Church attendance software with multiple attendance tracking options

SimpleChurch CRM is a church management solution with a volunteer management feature for scheduling volunteers with enough human resources for events and worship services. It has a membership management feature for creating directories with names, contact information, photos, family details, and notes. It has an online giving and donation management feature to give members flexible giving options to support your church.

SimpleChurch CRM is the best church management system with multiple attendance tracking options to monitor members using your preferred method. SimpleChurch CRM lets you take attendance using a kiosk, a desktop, or mobile devices. It also has an RFID reader to make attendance tracking easier for large events. This church software has an attendance reporting feature to assess attendance trends and help you come up with plans to help boost attendance for future events.

Church attendance software with website building capabilities

  • 30-day free trial upon request

Shelby Systems is church software with multiple capabilities for caring for your flock, like membership management and online giving. It has a church mobile app that works on iOS and Android mobile devices to keep in touch with church members easily. A church leader can use Shelby Systems to build a church website to reach more people and invite them to your congregation.

Shelby Systems is the best church management software with church website building features to design and manage your church’s online presence. You can live stream events, worship services, and sermons to reach a wider audience. You can embed event registration forms to better understand expected attendance. Shelby Systems lets you publish blogs and newsletters to inform church members about church happenings.

Church attendance software with attendance database feature

  • 30-day free trial
  • From $15.50/month/account

ChurchSuite is a church management software for managing church membership with an address book containing critical member information. It has a calendar and event management feature to organize events and embed an events calendar on your church website to keep members in the loop. ChurchSuite has church accounting software for managing online giving and generating financial reports to assess your church’s financial health.

ChurchSuite is the best church management software with an attendance database feature to help you track your church’s growth. It lets you break down attendance numbers according to events, groups, or activities to know which groups or events attract more attendees. This church management software lets you present attendance numbers in graphs, bars, or charts to make them easier to understand. You can delegate responsibility to group leaders to track the attendance of their small groups to make sure you have attendance records for all groups.

Church attendance software with attendance reporting feature

  • Free demo available upon request

Sunergo is a church administration software for creating a membership directory your church team can use to communicate with church members. It has a volunteer management feature for screening volunteers and managing their schedules. Sunergo has a fund accounting feature for managing online giving and issuing receipts and statements to donors.

Sunergo is the best church management software with an attendance reporting feature to summarize and compare attendance figures. You can use this church management system to record individual attendance for Sunday school classes. Sunergo also lets you create attendance lists using unique criteria like age, gender, and location. This reporting tool lets you generate reports on birthdays, age groups, interests, and others to get a general sense of your congregation.

Church attendance software with event registration feature

  • 30-day free trial
  • From $14/month/up to 75 group members

Planning Center is a church management solution with church administration features like membership management, facility scheduling, service planning, and volunteer management. You can use Planning Center to create and publish web and mobile app content to communicate with church members. It also has an online giving feature for donation processing and reporting.

Planning Center is the best church management software with an event registration feature for collecting and organizing information from attendees. It lets you create attendee types with different pricing and requirements like volunteers, VIPs, and children. This church management solution lets attendees purchase add-ons like t-shirts or souvenirs with their tickets. Planning Center lets you create an event page on your church website or app to make sign-ups easier.

Planning Center integrates with other church software, including ChurchSuite, MediaShout, Online Giving, and Worship Extreme.

Church attendance software with online giving feature

  • 30-day free trial
  • From $50/month/account

Elvanto is a church management software with a membership management feature for managing church members and groups. It has a form builder feature for creating forms you can embed on your church website to collect members’ data and receive online payments for events. This church management solution has a child check-in feature to keep youth members safe and protected while attending church activities.

Elvanto is the best church management software with an online giving feature to help church members contribute to your ministry. Elvanto lets you track giving and pledges to help you maintain a record of your finances. This church fund accounting feature enables you to organize giving in several categories to know where donations come from to improve your donation drive. You can use Elvanto to generate giving statements to keep church members and donors aware of where their contributions are going.

Elvanto integrates with other church management software like Tithely Church Giving, SongSelect, and Faithlife Proclaim.

Church attendance software with church accounting software

Realm is a church attendance software for creating member profiles and directories to get to know your members. It has an event management feature for creating opportunities for members to gather, worship, and socialize. Realm has an event registration feature for tracking attendance and collecting payments for paid events. This church management system has a mobile check-in feature to prevent bottlenecks while taking attendance during events.

Realm is the best church management software with communications features to help boost attendance. You can use Realm to create posts with details of church activities to encourage attendance. It has a built-in chat feature to directly invite church members to events and follow up on those missing worship services. Realm has a parent oversight feature to communicate with parents and make sure that child members have parental consent before attending church events.

The 10 Best Church Attendance Software Solution Summary

Tools Price
actiTIME From $5/user/month
Breeze ChMS $50/account/month.
Servant Keeper a one-time license fee starting at $299.
SimpleChurch CRM No price details
ShelbySystems No price details
ChurchSuite From $15.50/month/account
Sunergo No price details
Planning Center From $14/month/up to 75 group members
Elvanto From $50/month/account
ACS Realm No price details
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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Other Attendance Software

Here are a few more that didn’t make the top list.

Comparison Criteria

What do I look for when I select the best church attendance software? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): Church leaders have to take care of numerous responsibilities, so I look for one with a clean user interface, so users don’t waste time looking for vital features. 
  2. Usability: Church attendance software is for church leaders, volunteers, and group leaders, so I look for software that anyone can easily master. 
  3. Integrations: Churches use many tools and software, so I look for software that will work well with other tools. 
  4. Value for $: Churches have limited funding, so I look for software with great features but won’t cost too much. 

Church Attendance App Key Features 

  1. Membership management: Lets church leaders create and maintain a comprehensive directory of members.  
  2. Events management: Used for planning and holding events, events registration, and accepting payment for paid events. 
  3. Reporting: Lets users generate attendance reports for assessing attendance history. 
  4. Volunteer management: Used for scheduling, monitoring, communicating, and attendance tracking of church volunteers. 
  5. Group management: For organizing, scheduling, and attendance checking of small groups. 

Not sure if church attendance software is right for your church? Try these instead:

What Do You Think About This List?

Attendance tracking is critical for your church because you can use it to assess your church membership. You can use attendance records to monitor your church's growth and identify demographics requiring more attention. With the help of attendance tracking software, you can save time taking attendance to focus on other crucial responsibilities. 

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Alexandria Schmidt
By Alexandria Schmidt

Lexie was born into a family of pastors and other church leaders. She was trained by her grandfather and worked as an assistant youth pastor in a megachurch in her twenties. Now she runs a peer support group and is the Technical Consultant for her current church, MCC Illiana. While she is no longer pastoring, she is staying active in other parts of the ministry.