16 Best OnPay Alternatives Reviewed in 2026
Best OnPay Alternatives Shortlist
Here’s my shortlist of the best OnPay alternatives:
Managing a church's payroll can be a headache, especially when juggling various roles and responsibilities. You might find yourself frustrated with OnPay, looking for something that better fits your unique needs. Church payroll software can help ease your burden by offering features tailored to your community.
In my experience, the right tool can make a difference, saving you time and reducing stress. I'll guide you through the top OnPay alternatives, focusing on solutions that tackle your specific challenges.
You'll find insights on features, pros, and cons, ensuring you pick a tool that aligns with your goals. Let's find a solution that works for you and your team.
What Is OnPay?
OnPay is a church payroll software designed to simplify payroll processing for religious organizations. It's commonly used by church administrators and financial managers who need a reliable tool for managing payroll tasks. Features like automated tax filing, employee self-service, and flexible payroll scheduling help with reducing manual work and ensuring compliance. Overall, OnPay offers a straightforward solution for handling payroll efficiently
Best OnPay Alternatives Summary
This comparison chart summarizes pricing details for my top OnPay alternative selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for global payroll solutions | Free trial + demo available | From $29/user/month | Website | |
| 2 | Best for automated bookkeeping tasks | 30-day free trial | From $2/month | Website | |
| 3 | Best for free accounting software | Free plan available | From $16/user/month | Website | |
| 4 | Best for small business HR integration | Free demo available | From $49/user/month + $6/user/month | Website | |
| 5 | Best for comprehensive church management | Download free demo | costs from $395 | Website | |
| 6 | Best for nonprofit management tools | Free demo available | From $50/month | Website | |
| 7 | Best for automated HR processes | Free demo available | From $8/employee/month | Website | |
| 8 | Best for church-specific features | You can access a demo and request a free trial. | From $279/month | Website | |
| 9 | Best for customizable HR tools | Free demo available | Pricing upon request | Website | |
| 10 | Best for automated accounting features | 30-day free trial | From $30/user/month | Website |
Why Trust Our Software Reviews
We’ve been testing and reviewing church management software since 2020. As church managers ourselves, we know how critical and difficult it is to make the right decision when selecting software. We invest in deep research to help our audience make better software purchasing decisions.
We’ve tested more than 2,000 tools for different church management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent and check out our software review methodology.
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Best OnPay Alternatives Reviews
Below are my detailed summaries of the best OnPay alternatives that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Deel is a global payroll software designed to assist companies with international payroll management. It's primarily used by businesses with remote teams and international employees, handling payroll, compliance, and contracts.
Why Deel is a good OnPay alternative: Deel offers global payroll capabilities that cater to businesses with international teams, unlike OnPay which focuses on domestic payroll. Features like automatic currency conversion, localized compliance, and global contractor management support the unique needs of international operations. Deel's ability to handle various currencies and legal requirements sets it apart. It provides a comprehensive solution for companies looking to expand their workforce globally.
Standout features & integrations:
Features include global payroll management, automated currency conversion, and localized compliance support. Deel helps you manage international contracts and offers tools for hiring and onboarding remote employees. It also provides detailed reporting to keep your payroll data organized and accessible.
Integrations include QuickBooks, Xero, NetSuite, BambooHR, Greenhouse, Workable, Lever, Zapier, Slack, and Gusto.
Pros and cons
Pros:
- Comprehensive contract management
- Detailed reporting tools
- Automated currency conversion
- Localized compliance support
- Global payroll capabilities
Cons:
- Higher cost for smaller businesses
- May not suit all industries
- Requires learning for new users
- Can be complex for small teams
- Limited domestic payroll features
New Product Updates from Deel
Deel Weekly Updates: Integrations, Automation, and Compliance Enhancements
This week’s release brings OpenSesame integration, automated talent invoicing, granular feature controls, Salary Budgets 2.0, flexible probation periods, mandatory onboarding gating, and AI-powered employment letters to help you work smarter and comply with local regulations. Visit Deel's website for more.
for more.
Xero is a cloud-based accounting software for small and medium-sized businesses. It helps you manage day-to-day bookkeeping and financial tasks in one place.
Why Xero is a good OnPay alternative: Xero focuses on small business accounting with tools that keep your books up to date. You can set up invoicing, record expenses, and run reports without heavy manual work. Automated bookkeeping makes it easier to keep your records accurate. Unlike OnPay, which centers on payroll, Xero gives your team a full accounting solution.
Standout features & integrations:
Features include detailed financial reporting, real-time cash flow monitoring, and budget tracking. You can easily manage your accounts payable and receivable, ensuring your finances are always up to date. Xero's mobile app allows you to manage your finances on the go.
Integrations include PayPal, Stripe, Square, Shopify, HubSpot, Gusto, Vend, Expensify, Microsoft 365, and Google Workspace.
Pros and cons
Pros:
- Easy budget tracking
- Detailed financial reporting
- Mobile access to accounts
- Real-time financial insights
- Automated accounting tasks
Cons:
- Higher cost for full features
- May not suit all business types
- Requires setup for automation
- Limited payroll features
- Learning curve for new users
WAVE is an accounting software solution designed for small businesses and freelancers. It offers tools for managing invoicing, accounting, and receipt scanning, providing a comprehensive financial management platform.
Why WAVE is a good OnPay alternative: WAVE is a great option for those seeking free accounting software, offering a range of financial management tools without the cost. You can handle invoicing, track expenses, and manage receipts all in one place. Unlike OnPay, which focuses on payroll, WAVE provides broader accounting capabilities, making it ideal for small businesses looking to manage their finances without additional expenses. These features ensure you get value without compromising on essential accounting functions.
Standout features & integrations:
Features include automatic invoice reminders, receipt scanning, and customizable invoicing. You can track your expenses in real time and generate detailed financial reports. WAVE also offers a mobile app that lets you manage your finances on the go.
Integrations include PayPal, Stripe, Shopify, QuickBooks, HubSpot, Mailchimp, Square, Etsy, Zapier, and Shoeboxed.
Pros and cons
Pros:
- Mobile app for on-the-go access
- Real-time expense tracking
- Automatic invoice reminders
- Comprehensive financial management
- Free accounting tools
Cons:
- Requires internet access
- Limited customization options
- Basic customer support
- Not for larger businesses
- Limited payroll features
Gusto is a payroll and HR software solution designed for small businesses. It helps manage payroll, benefits, and HR tasks, making it a popular choice for business owners and HR professionals.
Why Gusto is a good OnPay alternative: Gusto offers small business HR integration, providing tools that go beyond payroll management. With features like benefits administration, employee onboarding, and time tracking, you can handle various HR tasks in one place. This integration ensures that all your HR needs are met without needing multiple systems. Unlike OnPay, which is primarily focused on payroll, Gusto provides a more comprehensive HR solution.
Standout features & integrations:
Features include automatic payroll tax filing, health benefits administration, and compliance assistance. You can track time and attendance with ease and manage employee benefits in one platform. Gusto also offers tools for employee surveys and feedback, helping you keep your team engaged.
Integrations include QuickBooks, Xero, FreshBooks, TSheets, When I Work, Clover, Trainual, Deputy, Receipt Bank, and Expensify.
Pros and cons
Pros:
- Employee engagement features
- Benefits administration
- Time tracking capabilities
- Automatic tax filing
- Comprehensive HR tools
Cons:
- Limited international capabilities
- Basic reporting features
- May require additional training
- Learning curve for new users
- Limited to small businesses
PowerChurch Plus is a church management software solution designed to assist religious organizations with various administrative tasks. It caters to church leaders by offering tools for membership management, accounting, and event scheduling.
Why PowerChurch Plus is a good OnPay alternative: PowerChurch Plus provides comprehensive church management features that extend beyond payroll services. You can manage your membership database, track contributions, and schedule events all within the same platform. These tools help streamline administrative tasks and ensure your church's operations run smoothly. Unlike OnPay, which focuses primarily on payroll, PowerChurch Plus offers a full suite of management tools tailored for churches.
Standout features & integrations:
Features include detailed contribution tracking, customizable reporting, and membership management. You can generate financial statements and track budgets with ease. PowerChurch Plus also offers tools for event coordination and facility scheduling.
Integrations include QuickBooks, PayPal, Stripe, Mailchimp, Google Calendar, Microsoft Outlook, Constant Contact, Zoom, and Planning Center.
Pros and cons
Pros:
- Membership database management
- Event coordination capabilities
- Customizable reporting options
- Detailed financial tracking
- Comprehensive management tools
Cons:
- Higher cost for complete features
- May not fit all church sizes
- Limited advanced features
- Requires setup time
- Complexity for new users
CDM+ is a comprehensive church management software designed for religious organizations and nonprofits. It helps manage member data, contributions, and event scheduling, making it a valuable tool for church administrators.
Why CDM+ is a good OnPay alternative: CDM+ offers nonprofit management tools that go beyond payroll functionalities. With features like member management, contribution tracking, and event planning, you can handle various administrative tasks in one place. This integration ensures that all your church management needs are met without needing multiple systems. Unlike OnPay, which focuses primarily on payroll, CDM+ provides a more holistic solution for churches and nonprofits.
Standout features & integrations:
Features include customizable reporting tools, online giving options, and facility management. You can easily track member engagement and manage church facilities with CDM+. The software also supports communication through email and text messaging, helping you stay connected with your congregation.
Integrations include QuickBooks, Gusto, PayPal, Stripe, Mailchimp, Google Calendar, Microsoft Outlook, Constant Contact, Zoom, and Planning Center.
Pros and cons
Pros:
- Facility management support
- Online giving options
- Customizable reporting
- Member engagement tracking
- Comprehensive church management tools
Cons:
- Higher cost for full features
- May not suit all church sizes
- Requires setup for customization
- Limited payroll features
- Complexity for new users
Rise is a human resources and payroll software solution designed for businesses looking to automate HR tasks. It serves HR professionals by offering tools for payroll processing, benefits administration, and employee management.
Why Rise is a good OnPay alternative: Rise provides automated HR processes that help streamline your HR operations. With features like payroll processing, benefits management, and employee self-service, you can automate many of your routine HR tasks. This automation reduces manual work and increases efficiency, making it a great choice for businesses wanting to optimize HR functions. Unlike OnPay, which focuses more on payroll, Rise offers a broader range of HR capabilities.
Standout features & integrations:
Features include customizable employee portals, performance management tools, and detailed analytics. You can manage employee time off and track performance metrics easily. Rise also supports compliance management to ensure your HR practices meet legal standards.
Integrations include QuickBooks, Xero, BambooHR, Slack, Microsoft 365, Google Workspace, Salesforce, HubSpot, Shopify, and Mailchimp.
Pros and cons
Pros:
- Detailed analytics and reporting
- Performance tracking tools
- Customizable employee portals
- Comprehensive employee management
- Automated HR functions
Cons:
- Requires internet access
- Limited non-HR features
- Not ideal for very small teams
- May require additional training
- Complexity for new users
Church Windows is a church management software tailored for religious organizations. It assists in managing membership, donations, and financials, making it a valuable tool for church administrators.
Why Church Windows is a good OnPay alternative: Church Windows offers church-specific features that cater directly to the needs of religious organizations. With tools for managing membership, tracking donations, and handling church financials, you can efficiently oversee all aspects of church administration. These features ensure that your church's unique requirements are met, unlike OnPay, which focuses on payroll. Church Windows provides a comprehensive solution for managing church activities and finances in one place.
Standout features & integrations:
Features include detailed financial reporting, membership management, and event scheduling. You can track donations and generate contribution statements. The software also supports communication with members through email and mail merge capabilities.
Integrations include QuickBooks, PayPal, Stripe, Mailchimp, Google Calendar, Microsoft Outlook, Constant Contact, Zoom, and Planning Center.
Pros and cons
Pros:
- Event scheduling capabilities
- Donation tracking and reporting
- Detailed membership tracking
- Comprehensive financial management
- Tailored for church needs
Cons:
- Higher cost for full features
- May not suit all church sizes
- Limited advanced features
- Requires training for setup
- Complexity for new users
Paylocity is a comprehensive HR and payroll platform designed for businesses of all sizes. It helps manage HR tasks, payroll, and employee engagement, making it a go-to for HR professionals and business managers.
Why Paylocity is a good OnPay alternative: Paylocity provides customizable HR tools that adapt to your business needs, making it more flexible than OnPay’s standardized setup. It’s designed to support organizations of all sizes, offering solutions that evolve as your company grows. With its focus on adaptability and innovation, Paylocity ensures your HR processes stay aligned with your long-term goals.
Standout features & integrations:
Features include real-time visibility into HR data, AI-powered automation for routine tasks, and centralized asset management. You can customize workflows to fit your business needs and use the platform's analytics to drive data-informed decisions. Paylocity also offers resources for leadership development and talent management.
Integrations include QuickBooks, Xero, Slack, BambooHR, Workday, ADP, Microsoft Teams, Gusto, NetSuite, and Salesforce.
Pros and cons
Pros:
- Tailored solutions for all sizes
- Centralized asset management
- AI-powered automation
- Real-time analytics
- Customizable HR tools
Cons:
- Higher cost for advanced features
- Requires setup for customization
- Limited industry-specific tools
- Learning curve for new users
- Complex for small teams
New Product Updates from Paylocity
Paylocity AI Assistant Update
Paylocity introduces an AI Assistant that transitions from questions to actions swiftly, enhancing user efficiency. For more information, visit Paylocity's official site.
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QuickBooks Payroll is a payroll processing software designed for small to medium-sized businesses. It assists users in managing payroll, taxes, and employee payments efficiently.
Why QuickBooks Payroll is a good OnPay alternative: QuickBooks Payroll offers automated accounting features that simplify the payroll process for businesses. With automatic tax calculations, direct deposit, and payroll reporting, you can handle payroll tasks with ease. These features ensure accuracy and save time, making it a strong choice for businesses looking to improve efficiency. Unlike OnPay, QuickBooks Payroll integrates seamlessly with QuickBooks accounting software, providing a more comprehensive financial management solution.
Standout features & integrations:
Features include same-day direct deposit, automatic tax filing, and workers' compensation management. You can generate payroll reports easily and manage employee benefits. QuickBooks Payroll also provides compliance support to help you adhere to regulations.
Integrations include QuickBooks Online, Gusto, TSheets, Xero, Expensify, Shopify, Square, PayPal, Bill.com, and HubSpot.
Pros and cons
Pros:
- Efficient payroll processing
- Compliance support
- Accurate payroll reporting
- Seamless QuickBooks integration
- Automated tax calculations
Cons:
- Basic customization options
- Not ideal for large enterprises
- May require additional training
- Learning curve for beginners
- Limited advanced HR features
Other OnPay Alternatives
Here are some additional OnPay alternatives that didn’t make it onto my shortlist, but are still worth checking out:
- QuickBooks Online
For small business accounting
- Patriot Payroll
For small business affordability
- Hubstaff
For remote team management
- Wagepoint
For simple payroll solutions
- BambooHR
For small business HR tasks
- Fellowship One
For church database management
OnPay Alternatives Selection Criteria
When selecting the best OnPay alternatives to include in this list, I considered common buyer needs and pain points related to church payroll software products, like managing volunteer payroll and ensuring compliance with church-specific financial regulations. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Process payroll for staff and volunteers
- Calculate and file payroll taxes
- Generate pay stubs and reports
- Track employee hours and attendance
- Ensure compliance with tax regulations
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Integration with church management systems
- Customizable reporting for church finances
- Volunteer management capabilities
- Multi-location payroll processing
- Automated tax compliance updates
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive interface design
- Easy navigation and workflow
- Accessibility on mobile devices
- Speed of processing payroll tasks
- Availability of user guides and help resources
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to step-by-step tutorials
- Interactive product tours
- Use of chatbots for guidance
- Webinars for in-depth learning
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat support
- Response time to support queries
- Access to phone and email support
- Comprehensive online help center
- Availability of community forums
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing compared to features
- Availability of tiered pricing plans
- Discounts for non-profit organizations
- Transparency in pricing structure
- Satisfaction with cost versus benefits
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Feedback on ease of use
- Comments on customer support experiences
- Insights into feature effectiveness
- Reports on reliability and uptime
Why Look For An OnPay Alternative?
While OnPay is a good choice of church payroll software, there are a number of reasons why some users seek out alternative solutions. You might be looking for an OnPay alternative because…
- You're managing a larger congregation
- You need more advanced reporting features
- You're seeking integration with church management systems
- You require support for multiple locations
- You're looking for better volunteer management tools
If any of these sound like you, you’ve come to the right place. My list contains several church payroll software options that are better suited for teams facing these challenges with OnPay and looking for alternative solutions.
OnPay Key Features
Here are some of the key features of OnPay, to help you contrast and compare what alternative solutions offer:
- Payroll Management: Process unlimited pay runs, handle tax filings, and manage payments for W-2 and 1099 workers.
- HR Automation: Streamline hiring and onboarding with automated processes and compliance checks.
- Benefits Administration: Manage health insurance, 401(k) plans, and workers' compensation with ease.
- Employee Management: Track PTO, provide self-service options, and maintain organizational charts for your team.
- Mobile Accessibility: Use the mobile-friendly platform to manage payroll on-the-go.
- Industry-Specific Solutions: Get tailored services for sectors like nonprofits, restaurants, and healthcare.
- Support and Resources: Access learning materials, payroll calculators, and compliance guides for assistance.
- Garnishments Management: Set customizable rules for garnishments, automatically recording them in pay stubs.
- Custom Reports: Generate detailed payroll reports with real-time viewing and export options.
- Flexible Payment Options: Pay employees via direct deposit, debit card, or check without extra fees.
What’s Next:
If you're in the process of researching church payroll software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.