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With so many different event management solutions available, figuring out which one is right for you is tough. You know you want to streamline the event planning process, and ensure the smooth execution of church events, such as worship services, fundraisers, retreats, and community gatherings, but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences of being exposed to dozens of different tools in my role as a technical consultant and what I learned as an assistant youth pastor, with my picks of the best church event management software.

What is Church Event Management Software?

Church event management software is a specialized tool that streamlines the planning, organization, and execution of events and activities within a church or religious organization. Key features included in this software are event scheduling and calendar management, registration and ticketing capabilities, communication tools for promoting events and coordinating with participants, resource management for venues and equipment, and reporting.

Overall, event management software provides a centralized platform for managing event details, communicating with participants, and coordinating resources to ensure successful and impactful church events.

Overviews Of The 10 Best Church Event Management Software Solution

Here’s a brief description of each church event management system to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.

Best for all-in-one church event management

  • Free trial available
  • Pricing upon request

Realm is a church management platform that facilitates an all-in-one approach to event management, ministry planning, donor management, volunteer management, accounting, and other operations. As an event management software, Realm features tools for scheduling events, managing registrations, and collecting payments. It also includes capabilities for setting up recurring events, tracking attendance, and managing RSVPs. Realm enables churches to coordinate event-related tasks such as assigning volunteers, conducting background checks, and customizing check-in kiosks.

The software also facilitates communication with event registrants and allows for the sharing of events on church websites and social media. You can view the event registrant list at any time to contact or follow up with a person directly. Additionally, Realm offers a mobile app that supports event check-in and provides access to event details for the church community.

The platform integrates with Growth Method, Constant Contact, Nelco, Go Method, Verified First, Vanco, and more.

Best for church fundraising events

  • Free trial upon customer request
Visit Website
Rating: 4.5/5

RSVPify is an events management software for churches, businesses, and non-profit organizations that need software to efficiently plan and execute events. You can use it for event planning and tracking invitees giving you an idea of how many attendees to expect during the actual event. RSVPify also allows you to create customized event registration and online reservation forms to collect attendees’ contact information and get to know your audience before an event.

Generating funds is critical for your church because it can help you provide services to your congregation and initiate outreach programs for your community. Rsvpify can help you sell tickets for events to generate funds. You can use RSVPify to sell ticket variations like VIP tickets so you can maximize the potential of fundraising activities. RSVPify also gives you the option of collecting online donations for specific events, giving church members the freedom to choose the amount they want to give.

RSVPify integrates with other event planning and communication tools, including Facebook, Slack, Salesforce, and Gmail.

Best for paid, ticketed events

  • provides customized pricing upon request.
Visit Website
Rating: 3.9/5

Subsplash Events enables your church to create, publish, manage, and promote your events from one central dashboard. You can easily announce events on your website and mobile app, both of which can be created through the all-in-one Subsplash One church management platform.

With Subsplash Events, you can customize your church events with custom ticket types and prices, custom form questions, attendee limits, and more. All events will automatically sync with your church app and website and notify your admin team when a new person registers. When someone registers for an event, their contact and personal details will be added to their member profile so you can access or export the data later.

Is your church hosting an upcoming paid event like Vacation Bible School or a church conference? The Subsplash Platform makes it easy to collect and process payments—allowing your ministry to keep your financial data all in one central place.

Best church event management software for task tracking

  • Download free demo
  • costs from $395

PowerChurch Plus is a church management software solution with different modules to help you manage your church and its activities. It has a membership management feature for maintaining a record of your members, their contact details, and other critical information. PowerChurch Plus’ donation management feature can help you manage member contributions whether from checking accounts, credit card, text giving, or online giving. This donor management feature also allows you to keep donors' financial information secure while ensuring that records of donations are available for fund accounting.

Small churches and large churches rely on the generosity of volunteers when it comes to manning events, and PowerChurch Plus is the best church management software for you if you want to ensure that volunteers know what to do during events. PowerChurch Plus has a volunteer management feature to assign tasks to people giving you a better idea of who is responsible for a task and which tasks need more resources. You can use the software to automate the sending of notifications whenever a new task gets assigned to help you save time from sending a text message to each volunteer.

Best for educational events

  • 14-day free trial
  • From $94/user/month

Arlo is a training management software with an event management feature to help you conduct recurring events successfully. It allows you to create customized registration forms ensuring you capture all the details of participants for easier group management during the actual event. Arlo can help you create tasks and assign them to volunteers or church employees. Arlo also helps streamline task management by automatically sending a task checklist whenever you assign a task.

Part of ministering to a flock is helping them improve themselves by gaining new skills or maximizing the ones they possess and Arlo is the best event management software for you if you hold recurring events or educational ones. With Arlo, you can easily plan and execute educational events like a series of seminars about how to minister to the community or how to manage Sunday schools effectively. You can use Arlo to create multi-session courses that allow participants to choose the sessions they want to take. Arlo lets you automate workflows to help you save time, like sending feedback surveys to help you gauge the success of your events.

Best for online church events

  • Free version for up to 150 participants

Swift Events is a virtual events platform you can use to widen the reach of church events and services using the internet. You can use the platform to conduct live polls, SMS polling, quizzes, and gamification to make your event more interactive. It also allows you to conduct pre-and post-event surveys to help you determine areas you can improve to make future events more successful.

Online events are getting more popular among churches, and if you want to start hosting online events, then Swift Events is the best church event management software for you. Swift Events allows you to customize your online event using your font, color, and layout style to make your event stand out while promoting your church. You can use Swift Events to Livestream in-person events on your church website, or social media account so you can reach members who cannot attend in-person anywhere they are in the globe.

Swift Events integrates with other communication and video conferencing tools like Webex, Zoom, and GoToMeeting.

Best church facility management for event planning

  • Free demo upon request

Smart Church Solutions is software for all the facilities requirements of your church. You can use it to design facilities that can serve the needs of your congregation. It is a system that church leaders can use to maintain facilities and ensure proper working order. Smart Church Solutions’ event scheduler allows users to design and create custom forms for events like registration forms or consent forms.

Smart Church Solutions is a church facilities management software to ensure proper utilization of church facilities during events. It allows users to reserve rooms, venues, sound systems, multimedia devices, and others critical to the success of any event. Smart Church Solutions is a useful software because it can help prevent conflicts and double booking, resulting in the disruption of events and discord among church members.

Best for event marketing

  • Freemium plan available (up to 100 attendees)
  • Pricing upon request

Hopin is a management software for handling not just in-person events but online events and hybrid events too. You can use it as a planning center to manage your event in its entirety, from planning to post-event evaluation. It has an analytics feature to help you analyze critical data like attendee statistics, chat transcripts, and event recordings so you can use event data to plan future events.

No matter how amazing your event is, it can turn into a disaster if you cannot market it properly, which is why Hopin’s event marketing feature is a vital feature. You can use Hopin to create an amazing landing page that can help promote your event and drive attendance or launch an email marketing campaign. It also has an attendee management feature for resending tickets, creating promo codes, issuing refunds, and others that can help increase attendance at your events.

Hopin integrates with other amazing event management tools like Twitter, Mailchimp, GoFundMe, Figma, and Slack.

Best church events calendar

  • 30-day free trial
  • Pricing is available upon request

FellowshipOne is a church management software with a wide variety of capabilities for managing your church and taking care of your flock. It has payroll and accounting software to help you manage your church’s finances. You can also use FellowshipOne to manage and schedule church facilities to ensure that small church groups have access to facilities for their group activities.

Informing members of upcoming events is one of the best ways to encourage attendance, and FellowshipOne can help you because it automatically updates your church calendar when you create an event. With this feature, members can take note of the events they are interested in to sync them with their personal or business calendar to avoid conflict. Organizers and volunteers can access your church calendar and view details of the event, giving them an awareness of their roles in making the event successful.

Best for managing equipment & service rentals

  • Free demo upon request.
  • Customized pricing upon request

EventPro is an event management software for churches of all sizes, businesses, and nonprofits to help them plan and execute events. It has different modules to help you manage your events, including attendance tracking, email marketing, child check-in, etc. You can also use EventPro to create custom event webpages to market your event and act as an online registration form.

Mounting an event means utilizing resources, and EventPro is the best event management software for you if you want one that allows you to manage the resources you need during the event. You can use EventPro to allocate resources like tables and chairs, audio-visual equipment, tents, and others to ensure the comfort of attendees and avoid double-booking equipment. If you have to source equipment, you can use EventPro to maintain a record of hired equipment and their costs for accounting purposes.

The 10 Best Church Event Management Software Solution Summary

Tools Price
Realm Pricing upon request
RSVPify No price details
Subsplash provides customized pricing upon request.
PowerChurch Plus costs from $395
Arlo From $94/user/month
Swift Events No price details
Smart Church Solutions No price details
Hopin Pricing upon request
Fellowship One Pricing is available upon request
EventPro Customized pricing upon request
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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Comparison Criteria

What do I look for when I select the best church event management solution? Here’s a summary of my evaluation criteria: 

1.   User Interface (UI): Aside from church leaders and employees, church members also use church event management software, so I look for software with a clean user interface to provide church members with a positive user experience. 

2.   Usability: Users need to be able to use church event management software immediately, so I look for user-friendly and easy to master software. 

3.   Integrations: Aside from church event management software, churches use other software, so I look for a church event management software that works great with other church management tools that your church uses, like CRM and ChMS software. 

4.   Value for $: Churches are non-profit organizations, so I look for software with many fantastic features with affordable monthly rates. 

5. Versatility: Churches hold in-person, online, and hybrid events so I look for software I can use to manage different types of events. 

Church Event Management Platform: Key Features 

  1. Event calendar: Allows event creators, team members, and church members to view upcoming events to block off their schedules and avoid conflicts. 
  2. Event registration: Allows attendees to register for an event and has an event check-in feature to know the exact number of attendees. 
  3. Resource management: Lets church leaders manage resources critical to a successful event like rooms, audio-visual equipment, chairs, printed materials, etc. 
  4. Payment collection: Allows users to accept payments or donations to paid events. 
  5. Marketing: Allows users to promote upcoming events to increase attendance. 

What do you think about this list?

Events are crucial to churches of all sizes because they offer excellent opportunities for church members to mingle and for the church leadership to raise funds for outreach programs and other church activities. If you want to mount successful events every time, your church needs excellent church event management software. 

This type of software can help you create and manage events, market events, and collect payment for ticketed events. With the help of excellent church event management software, you can hold amazing church events all the time to improve engagement and help church members hone their skills. 

Aside from this type of software, there are other fantastic tools your church can benefit from, and you can read all about them when you subscribe to The Lead Pastor.

Related Lists of Tools:

By Alexandria Schmidt

Lexie was born into a family of pastors and other church leaders. She was trained by her grandfather and worked as an assistant youth pastor in a megachurch in her twenties. Now she runs a peer support group and is the Technical Consultant for her current church, MCC Illiana. While she is no longer pastoring, she is staying active in other parts of the ministry.