Skip to main content

Anna is a children’s ministry leader for a growing congregation of 200+ members. She and her team work hard to keep up with the managerial demands of overseeing a thriving kids' church. Communication with kids' parents, volunteer scheduling, following up with first-time visitors... it's a lot to do manually!

A great church management system checks a lot of boxes for leaders like Anna. They offer enormous value and growth potential, with price points that suit most churches' financial capacity.

meet anna screenshot
The solution for church leaders like Anna? A church management software system (also called a ChMS.)

What is a Church Management Software System (ChMS)?

Simply put, a ChMS is a specialized church software for managing church activities and operations. It centralizes data, simplifies management, and fosters community engagement. Church management software makes it easier for the Annas of the world to excel in their ministry field.

Wherever crime disorganization rears its ugly head, Batman church management software will be there.

What Features Do Most Church Management Systems Offer?

Most ChMS tools offer bundled features that streamline administrative tasks, enhance communication, and improve overall efficiency.

  1. Automate routine tasks… dramatically reducing manual data entry and tracking
  2. Offers more efficient communicationallows communication from one place to multiple channels ( emails, texts, newsletter, social media, etc) 
  3. Cloud-based mobile apps ensure you can manage church activities on the go… Provides access to member information and church events from any location.

The Lead Pastor's Top ChMS Recommendations

In a moment, we’ll break down the top benefits you can expect to see as you implement a ChMS in your church. To give you context, though, I’ve ranked the industry-leading church management tools by feature set:

Sign up for regular insights on how to pastor and lead better.

Sign up for regular insights on how to pastor and lead better.

  • By submitting this form, you agree to receive our newsletter, and occasional emails related to The Lead Pastor. You can unsubscribe at any time. For more details, please review our Privacy Policy. We're protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
  • This field is for validation purposes and should be left unchanged.

Benefits of Implementing a Church Management System

There are five major benefits that you can expect to see in your church should you choose to purchase church management software:

1. Time-Saving Due to Automation

Automating scheduling, event planning, and volunteer management saves significant time, allowing you to focus more on spiritual leadership. By reducing the time spent on administrative tasks, you can dedicate more energy to your congregation's spiritual needs and growth.

2. Accurate Tracking of Key Data Points

A Church Management System (ChMS) seamlessly tracks attendance, financial reporting, and volunteer management. It generates detailed reports and manages volunteer schedules efficiently. With these insights, you can make informed decisions that benefit your church and congregation.

3. Streamlined Communication with Staff and Volunteers

Centralizing communication channels through a ChMS enhances member engagement and ensures important messages reach your entire congregation quickly. This streamlined communication fosters a more connected and informed church community.

4. Improved Church Financial Management

A ChMS helps your church finance committee improve financial management with automated reporting and record-keeping. Generating financial reports, managing records, facilitating online donations, and ensuring tax compliance become simple, allowing you to maintain financial transparency and efficiency.

5. Safer Environments

With robust online security measures, a ChMS increases the security of member data management and background checks. It also helps implement child protection policies effectively, ensuring a safer environment for all church members, especially children.

When a ChMS works well, it is integrated into your church’s workflows and handles the bulk of church administrative tasks.

See what Justin, another church leader, has to say:

justin screenshot
While you may not need to spend $2K per year like Justin and his team, Planning Center has the scalability to handle that scope of support with their robust features.

Not only is a solution (like Planning Center or other industry-leading options) quicker and more accurate than manual methods, but it also frees up valuable time and energy for all the Justins and Annas in ministry.

Key Takeaways

As your church staff, volunteers, and members implement and adopt one of the best-in-class church software tools, the organization of your church will be streamlined and simplified. Your church leaders, volunteers, and staff will have more time and energy to devote to ministry and community development.

  • Your volunteer and member engagement increases as the barriers and hurdles to effective ministry are smoothed out.
  • Your finances go further.
  • Your focus is sharpened as you spend less time futzing with technology and more time doing Kingdom work.

A ChMS can significantly enhance your church’s operations and ministry. It saves time, improves communication, and ensures better management. Properly implemented, a ChMS is an investment into your church's future growth and health.

More Practical Advice Worth Checking Out

Join The Lead Pastor newsletter

You’ll get more honest, insightful, practical resources (like this one) right in your inbox. Sign up! We’d love to have you.

Joshua Gordon
By Joshua Gordon

Joshua Gordon is a lay-pastor, author, and editor of Over the last two decades, Josh has worked closely with pastors and other christian leaders, helping them to sharpen and elevate their messages. Today, Joshua pastors at New Life Fellowship, a thriving church he helped plant in Cambridge, Ontario, Canada.