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10 Best Church Contact Management Software [2022]

A church contact management software is crucial in keeping an accurate record of church members for easier coordination during services and events. With many choices available in the market, it can be challenging to choose the ideal contact management software for your church. In this article, I will discuss with you some of the best church contact management software so you can choose one that will meet the needs of your church. 

The Best Church Contact Management Software

Here’s a shortlist of the best contact management software:

  1. Facebook Groups
  2. ChurchTrac 
  3. FaithTeams 
  4. Church Office Online 
  5. Breeze chMS 
  6. Membee 
  7. FlockBase 
  8. Elexio 
  9. SimpleChurch CRM
  10. ChurchStaq 

Church Contact Management Comparison Criteria

What do I look for when I select the best church contact management? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): Churches usually have lots of members, so managing all contacts can be challenging. I’m looking for a tool that’s clean and easy to use.
  2. Mobile App Version: Since the very purpose of contact management software is to manage contacts, it should be easily accessible. Does it have a mobile app version accessible to Android and iOS users?
  3. Security: This is the most important feature I’m looking for because contact management tools should be able to keep names, phone numbers, or email addresses secure above all else.
  4. Value for $: Does it have features that make its pricing reasonable? Does it offer a free trial for users?

Church Contact Management Software: Key Features

  • Member Management – allows users to keep an accurate record of church members.
  • Mobile App Version – allows administrators access to the software while working remotely.
  • Event Management – makes organizing events, services, and fundraising activities of religious organizations more organized. 
  • Financial Management – allows users to maintain a record of funds, expenses, and donations for better fund management. 

Overviews Of The 10 Best Church Contact Management Software

Here’s a brief description of each contact management software to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface. 

1. Facebook Groups – Best for Social Media Users

Facebook Groups Church Contact Management Software Screenshot
Facebook Groups allows you to restrict access to the group and assign administrators who can help you manage the group.

Facebook Groups is a feature that allows users to create a private or public group with members that share a common interest. You can create a Facebook Group and add members of your congregation so you can communicate with them via the FB group. You can post articles, videos, and documents visible only to the members of your group. 

Facebook Groups is best for congregations with social media savvy users because it is easy to use and accessible via mobile phones. You can restrict who can join the group and what information your members can see. You can also form small groups for specific purposes, such as a group for Sunday school teachers, for volunteers, or for choir members. 

Facebook Groups is free with the Facebook app. 

2. ChurchTrac – Best for Tracking Important Dates and Occasions.

ChurchTrac Church Contact Management Software Screenshot
ChurchTrac allows users to create picture directories of members with phone numbers so admins can keep track of their members and contact information.

ChurchTrac is a contact management software you can use to maintain a database of your church’s members, employees, donors, and volunteers. You can use it to organize people into groups and assign custom tags for easier filtering. ChurchTrac allows you to send SMS, voice messages, and newsletters to members if you have announcements or reminders.  

ChurchTrac is best for churches who want software that can generate directories of members with pictures and phone numbers for easier recordkeeping. You can also produce reports on anniversaries, birthdays, and other important events so you can track them on your calendar and send congratulatory emails or messages. 

ChurcTrac integrates with MailChimp for easier syncing of contacts and ensuring that your members’ contact information is up to date. 

Churchtac offers three price plans that you can choose from: you can get their free forever plan, their standard plan at $50 per month, or their plus plan at $60 per month.

3. Faith Teams – Best for Remote Work

Faith Teams Church Contact Management Software Screenshot
Faith Teams has a mobile app available to iPhone and Android users to access the software while working remotely.

Faith Teams is a church membership software you can use to create a database so you can quickly access a list of your members, families, donors, and church workers. It allows you to input an unlimited number of entries, making it ideal for small churches and large churches. You can also use Faith Teams to track attendance, print name tags, and do child check-in during events and services.

Faith Teams is best for remote work because it has a mobile app version on iOS and Android mobile devices. Faith Teams is a cloud-based SaaS, so you can access crucial information anywhere you are. 

Faith Teams costs $40 per month and has a free 10-day trial period.

4. Church Office – Best for Workflow Automation

Church Office Church Contact Management Software Screenshot
You can use Church Office to set trigger responses to specific tasks like receiving alerts when a member signs up for a group or event.

Church Office is a church management system that lets you keep an updated church member record. This system has a group management capability to create groups, manage team members, and assign tasks using a single platform. It has a user-friendly mobile app that you can use to access Church Office tools using your mobile device so you can work remotely. 

Church Office is the best church management software if you want to streamline workflow through automation. You can automate tasks, follow-ups, and assignments. You can also create triggers for specific actions like sending a welcome note whenever new members sign up. This can help you take care of repetitive administrative tasks to concentrate on essential tasks that require immediate attention. 

Background checks are an add-on service so you can screen new members, volunteers, or staff members and protect the children in your congregation. 

Church Office’s pricing starts at $35.13 per month and goes up depending on the number of records you need to maintain. Church Office offers a free 30-day trial.  

5. Breeze ChMS – Best for Customized Directories

Breeze CHMS Church Contact Management Software Screenshot
Breeze allows you to create customizable people profiles to add tags and fields according to your requirements.

Breeze is an intuitive contact management software you can use to store and organize church members’ contact information and personal details. You can use Breeze to plan church events and manage their execution from budgeting, volunteer scheduling, event registration, and post-event assessment. Breeze also allows you to track donations and offer online and text giving within a unified system. 

Breeze is best for creating highly customized directories of church members because it allows users to create unique profile templates. You can add custom fields to profiles such as food allergies, dates for background check renewals, birthdates, and baptism dates. You can also import existing directories to Breeze without additional costs. 

Breeze costs $50 per month. 

6. Membee – Best for Churches of All Sizes

Membee Church Contact Management Software Screenshot
Membee allows users to customize their account settings to reflect tags and dropdown choices that reflect their church’s unique needs.

Membee is a contact management software you can use to manage church membership sign-ups and renewals. It has built-in website analytics and SEO features to quickly determine areas for improvement and put into action intervention programs. You can use it to automate your donation system and provide donors with tax-compliant receipts. 

Membee is the best church management system for churches of all sizes because it provides unlimited sign-up forms. You can also customize your Membee account to reflect custom dropdown choices and tags to fit your church’s requirements. You can use Membee to store members’ credit card details to make donations, tithes, and event payments easier.   

Membee’s pricing is $179 per month, with an option to pay $44 per month for every administrator you want to add. 

7. FlockBase – Best for Accounting Features

FlockBase Church Contact Management Software Screenshot
FlockBase has accounting capabilities allowing users to track income, donations, expenses, and balances.

FlockBase is a church management solution that allows users to manage membership data and contact information. It has attendance tracking functionality so church leaders can track which events draw members and improve events with low attendance numbers. FlockBase equips church leaders with communication tools to send mass emails and text messages to reach their flock quickly. 

FlockBase is the best church management solution for those who need a financial management tool because it has a built-in accounting tool enabling users to track funds. You can use FlockBase to pay church employees and comply with IRS regulations. It also has robust reporting capabilities allowing users to track income, expenses, and balances for better records reconciliation. 

FlockBase basic plan costs $16 per month, plus plan for $29 per month and pro plan for $59 per month and offers a 2-week free trial period. 

8. Elexio – Best for Workflow Automation

Elexio Church Contact Management Software Screenshot
You can use Elexio’s workflow automation feature to automate simple tasks like sending a welcome note to new members.

Elexio is a membership management software that allows you to manage church members’ personal information, contact information, interaction history, and documents. It has an intuitive mobile app version that church members can use to update their profiles, ensuring that church records are accurate. Elexio has volunteer management capabilities, so you can organize groups, assign tasks, send communications, track attendances and evaluate them to make resource handling efficient. 

Elexio is the best church management solution for church leaders who want to streamline their workflow because of its automation capabilities. You can use Elexio to automate simple yet repetitive tasks such as sending a welcome note to new members and scheduling a phone call to members who frequently miss services. You can automate the sending of thank you notes and receipts to donors to make them feel appreciated. 

Elexio’s pricing starts at $35.13 per month and offers a free 30-day trial. 

9. SimpleChurch CRM – Best for Donation Management

SimpleChurch CRM Church Contact Management Software Screenshot
SimpleChurch CRM makes donating easier for members by giving them freedom over how they make their donations and control over the information they provide.

SimpleChurch CRM is a membership management software that you can use to record members’ names, addresses, contact information, and pictures. You can use the software to create directories of members that you can use as reference when planning fundraising events, worship services, and team-building activities. It has a mobile app version you can use to add new members, access information, assign tasks and view interactions while working remotely. 

SimpleChurch CRM is best for churches looking for donation management software because it provides members with a wide range of donating options like text giving and online giving. SimpleChurch can help encourage giving because it allows members to control their giving methods. On the other hand, church administration can use this donation management tool to automatically and accurately record donation transactions. 

SimpleChurch CRM pricing starts at $35.13 a month and offers a 30-day free trial. 

10. ChurchStaq – Best for Community Building

ChurchStaq CRM Church Contact Management Software Screenshot
ChurchStaq can help users build a community by making it easier to organize events such as worship services, team building activities, and community outreach programs.

ChurchStaq is a software solution you can use to store member records containing personal information, contact information, pictures, notes, and documents. It has a messaging feature you can use to send text messages and emails to members of your congregation. ChurchStaq also has a donation management feature you can use to encourage online donations, text to give, and automated donations.

ChurchStaq is best for those looking for a church community builder tool because it allows users to create events that foster camaraderie among church members. You can use ChurchStaq to engage members in volunteer and outreach activities. ChurchStaq makes planning worship services easier by helping you organize church groups into units with specific tasks and responsibilities. 

ChurchStaq pricing is available by request from its website. 

Other Contact Management Tools for NGOs

Here’s a few more that didn’t make the top list. They are less specialized than our top tools but excel in the fact they have free or low-cost plans that are perfect for non-profit organizations.

  1. MailChimp – Best e-newsletter builder
  2. Freshworks CRM Free Plan – Best for more traditional marketing efforts 
  3. Copper – Best for congregations under 2500 people 

What software do churches use?

Aside from contact management software, churches also use other software to deal with different aspects of the ministry including:

How do churches keep track of members?

Most churches keep physical records of their members, but they can also benefit from contact management software to digitize records keeping to make it easy to update. 

Keep track of donations, funds, and so much more with the help of the tools in our list of the 10 Best Church Accounting Software Of 2022.

What Do You Think About These Contact Management Software?

Contact management software can help provide churches with a way to maintain an accurate record of their members. This can help make it easy for church leaders to reach out to members to provide better services. If your church doesn’t have contact management software, get one now to spend less time recording your members’ contact information and more time expanding your ministry. Visit The Lead Pastor to know more about other software that can help your church reach its full potential. 

By Ashley Vaughan

Since she began leading worship at the age of 15, Ashley has always been passionate about supporting the local church and leading others into worship. For the past 10 years she has been leading worship teams and finds much joy and fulfillment in empowering and raising up other leaders. Ashley is a song writer with Worship Central Canada and has had the incredible opportunity to travel and lead worship, while collaborating with other worship leaders.

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