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Keeping track of people’s contact info shouldn’t feel like a daily battle, but for so many of us, managing church contacts can be a real struggle. Without the right church contact management tools, it’s easy to run into these frustrations:

  • Struggling to keep contact info updated, leading to missed follow-ups or overlooked visitors.
  • Wasting hours hunting through outdated spreadsheets or lists, unsure which information is accurate.
  • Feeling disconnected from the congregation because communication feels scattered and inconsistent.

These issues crop up because managing people’s contact details was never meant to be a one-person job, especially when systems aren’t built to support the load.

That’s why I’ve rounded up the best church contact management software tools to help. Each one is designed to keep your contact info current, your communications clear, and your time better spent where it matters most. Take a look, and find the right fit for your ministry!

Why You Can Trust Our Software Reviews

Since 2019, we’ve been testing and reviewing church contact management software at TheLeadPastor.com. As pastors and church leaders, we understand the challenges in choosing the right tool.

My team and I conduct in-depth research to guide you in making smart software decisions. We’ve tested over 2,000 tools across church management needs and published over 1,000 detailed reviews. Learn how we stay transparent and check out our church contact management software review methodology.

The 10 Best Church Contact Management Software Summary

Tools Price
ChMeetings From $12/month
Breeze ChMS $50/account/month.
Keap From $249/user/month (billed annually)
ChurchStaq Pricing is available by request from its website
Membee From $179/month, with an option to pay $44/month for every administrator you want to add
Faith Teams From $40/month
Elexio $35.13/account/month
Church Office Online From $35.13/month and goes up depending on the number of records you need to maintain
FlockBase Basic plan costs $15/month, plus plan for $29/month and pro plan for $59/month
SimpleChurch CRM From $35.13/month
Compare Software Specs Side by Side

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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With these tools, churches can streamline their operations, engage with their members and volunteers more efficiently, and better manage their fundraising efforts. Church contact management software provides a comprehensive solution for managing and organizing the various aspects of a church's operations, making it an essential tool for many religious organizations.

Overviews Of The 10 Best Church Contact Management Software

Here’s a brief description of each contact management application to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface.

Best for self-serve member portals

  • Free version available
  • From $12/month
Visit Website
Rating: 4.9/5

ChMeetings is a comprehensive church management software designed to handle various church operations such as member management, event organization, financial tracking, and online giving. The platform is user-friendly and supports multiple languages, making it accessible to a diverse user base.

The platform's people and groups management system allows churches to create detailed member profiles, manage families, and assign groups for effective communication. Additionally, the member portal empowers members to update their information and register for events independently, reducing administrative workload and promoting member involvement.

Best for detailed directories

  • Free demo
  • $50/account/month.
Visit Website
Rating: 4.8/5

Breeze is an intuitive contact management application you can use to store and organize church members’ contact information and personal details. You can use Breeze to plan church events and manage their execution from budgeting, volunteer scheduling, event registration, and post-event assessment. Breeze also allows you to track donations and offer online and text giving within a unified system.

Breeze is best for creating highly customized directories of church members because it allows users to create unique profile templates. You can add custom fields to profiles such as food allergies, dates for background check renewals, birthdates, and baptism dates. You can also import existing directories to Breeze without additional costs.

Best for small churches

  • 14-day free trial
  • From $249/user/month (billed annually)
Visit Website
Rating: 4.2/5

Keap is a comprehensive CRM software designed to help small operations manage their customer relationships and automate various processes. For churches, Keap's contact management system helps maintain detailed records of members, including their engagement history, which helps in personalizing communication. Additionally, Keap's email marketing tools enable churches to send automated newsletters, event reminders, and personalized messages.

The software's robust automation capabilities can also streamline administrative tasks for churches, such as follow-ups with new visitors, organizing volunteer schedules, and managing donation records. Furthermore, its easy-to-use appointment scheduling feature ensures efficient coordination of meetings and events.

Best for community events

  • Pricing is available by request from its website

ChurchStaq is a software solution you can use to store member records containing personal information, contact information, pictures, notes, and documents. It has a messaging feature you can use to send text messages and emails to members of your congregation. ChurchStaq also has a donation management feature you can use to encourage online donations, text to give, and automated donations.

ChurchStaq is best for those looking for a church community builder tool because it allows users to create events that foster camaraderie among church members. You can use ChurchStaq to engage members in volunteer and outreach activities. ChurchStaq makes planning worship services easier by helping you organize church groups into units with specific tasks and responsibilities.

Best for sign-ups & subscriptions

  • From $179/month, with an option to pay $44/month for every administrator you want to add

Membee is a contact management software you can use to manage church membership sign-ups and renewals. It has built-in website analytics and SEO features to quickly determine areas for improvement and put into action intervention programs. You can use it to automate your donation system and provide donors with tax-compliant receipts.

Membee is the best church management system for churches of all sizes because it provides unlimited sign-up forms. You can also customize your Membee account to reflect custom dropdown choices and tags to fit your church’s requirements. You can use Membee to store members’ credit card details to make donations, tithes, and event payments easier.

Best for remote sermons

  • 10-day free trial
  • From $40/month

Faith Teams is a church membership software you can use to create a database so you can quickly access a list of your members, families, donors, and church workers. It allows you to input an unlimited number of entries, making it ideal for small churches and large churches. You can also use Faith Teams to track attendance, print name tags, and do child check-in during events and services.

Faith Teams is best for remote work because it has a mobile app version on iOS and Android mobile devices. Faith Teams is a cloud-based SaaS, so you can access crucial information anywhere you are.

Best for automated communications

  • 30-day free trial upon request
  • $35.13/account/month

Elexio is a membership management software that allows you to manage church members’ personal information, contact information, interaction history, and documents. It has an intuitive mobile app version that church members can use to update their profiles, ensuring that church records are accurate. Elexio has volunteer management capabilities, so you can organize groups, assign tasks, send communications, track attendances and evaluate them to make resource handling efficient.

Elexio is the best church management solution for church leaders who want to streamline their workflow because of its automation capabilities. You can use Elexio to automate simple yet repetitive tasks such as sending a welcome note to new members and scheduling a phone call to members who frequently miss services. You can automate the sending of thank you notes and receipts to donors to make them feel appreciated.

Best for project & task management

  • 30-day free trial
  • From $35.13/month and goes up depending on the number of records you need to maintain

Church Office is a church management system that lets you keep an updated church member record. This system has a group management capability to create groups, manage team members, and assign tasks using a single platform. It has a user-friendly mobile app that you can use to access Church Office tools using your mobile device so you can work remotely.

Church Office is the best church management software if you want to streamline workflow through automation. You can automate tasks, follow-ups, and assignments. You can also create triggers for specific actions like sending a welcome note whenever new members sign up. This can help you take care of repetitive administrative tasks to concentrate on essential tasks that require immediate attention.

Background checks are an add-on service so you can screen new members, volunteers, or staff members and protect the children in your congregation.

Best for contact donation management

  • 14-day free trial
  • Basic plan costs $15/month, plus plan for $29/month and pro plan for $59/month

FlockBase is a church management solution that allows users to manage membership data and contact information. It has attendance tracking functionality so church leaders can track which events draw members and improve events with low attendance numbers. FlockBase equips church leaders with communication tools to send mass emails and text messages to reach their flock quickly.

FlockBase is the best church management solution for those who need a financial management tool because it has a built-in accounting tool enabling users to track funds. You can use FlockBase to pay church employees and comply with IRS regulations. It also has robust reporting capabilities allowing users to track income, expenses, and balances for better records reconciliation.

Best for contact relationship management

  • Free trial available
  • From $35.13/month

SimpleChurch CRM is a membership management software that you can use to record members’ names, addresses, contact information, and pictures. You can use the software to create directories of members that you can use as reference when planning fundraising events, worship services, and team-building activities. It has a mobile app version you can use to add new members, access information, assign tasks and view interactions while working remotely.

SimpleChurch CRM is best for churches looking for donation management software because it provides members with a wide range of donating options like text giving and online giving. SimpleChurch can help encourage giving because it allows members to control their giving methods. On the other hand, church administration can use this donation management tool to automatically and accurately record donation transactions.

Other Contact Management Tools

Here are a few more options that didn’t make the top list – but are definitely worth mentinoing. They are less specialized than our top tools but excel in the fact they have free church management software or low-cost plans that are perfect for non-profit organizations.

What is Church Contact Management Software?

Church contact management software is designed to help pastors and church leaders organize and manage member information, communicate efficiently, and coordinate church activities. At its core, this software provides:

  • A centralized database to store and update contact info
  • Messaging tools for emails, texts, and phone calls
  • Event management and volunteer scheduling
  • Donor management for easy tracking of donations
  • Customizable reporting for valuable insights

Think of it like having a personal assistant for your congregation—it ensures communication flows smoothly, keeps information up-to-date, and allows you to focus more on ministry.

Selection Criteria for Church Contact Management Software

Choosing the best church contact management software requires looking at features and functionality that match real church needs. Based on testing and experience, I’ve weighted these criteria to make sure the tools I recommend are genuinely helpful:

Core Church Contact Management Functionality (25%)

We're looking for a software tool with essential features for managing member information, group messaging, event planning, and volunteer coordination. To make this list, a software had to excel in:

  • Updating member details easily
  • Group communications (email/texting)
  • Event management and volunteer scheduling
  • Detailed reporting and insights

Standout Features (25%)

We look for tools that go beyond the basics, offering unique options like integration with other systems, customizable fields, and advanced security features.

Usability (10%)

We want to see tools that offer an intuitive interface, simple navigation, and user-friendly design so leaders can focus on ministry, not troubleshooting.

Onboarding (10%)

A great solution has easy setup and training options—think videos, live support, and product walkthroughs to ensure quick adoption.

Customer Support (10%)

The pastors we serve need reliable, responsive support options like live chat, phone assistance, and dedicated support teams.

Value for Money (10%)

Competitive pricing is a must for churches. We look for clear and fair costs, with discounts and free trial periods for testing.

Customer Reviews (10%)

We review the various outposts online where other users have posted about their results. We look for positive feedback on functionality, reliability, and user experience. Again, you can't substitute legit feedback from real users.

    By following these criteria, you’ll find software that reduces time spent on administration, freeing up more time for direct ministry.

    The church software landscape is changing fast, with updates to meet current needs and technology. Here are the trends making an impact:

    1. Enhanced Communication Tools – Advanced messaging helps engage members across email, text, and more.
    2. Mobile Accessibility – Mobile apps allow pastors and leaders to access member info on the go.
    3. Integration with Other Software – Sync with accounting, marketing, and scheduling tools to streamline operations.
    4. Data Security Improvements – Stronger encryption and protection for member data to address security concerns.
    5. AI and Automation – Automated reminders and data analysis help keep communications timely and efficient.

    Understanding these trends can help you select software that meets your church’s unique needs and lets you focus more on ministry.

    Plan TypePriceCommon FeaturesBest for...
    Free$0Basic member database, basic communication tools, event managementSmall churches, church plants
    Basic$20/monthMember database, communication tools, event management, basic reportingSmall to medium-sized churches
    Standard$50/monthAll Basic features, volunteer management, advanced reporting, mobile accessMedium to large churches
    Premium$100/monthAll Standard features, integration with other software, advanced security, customization optionsLarge churches or multi-campus churches
    EnterpriseCustomAll Premium features, dedicated support, advanced analytics, personalized trainingVery large churches with complex needs

    Each plan offers different features and pricing to meet various needs and budgets. Choose the plan that best fits your church’s size and requirements.

    Church Contact Management Software Frequently Asked Questions

    How does church contact management software help with visitor follow-up and engagement?

    Church contact management software makes it easy to follow up with new visitors by tracking their information and automating tasks like sending welcome emails and event reminders. This helps new visitors feel connected and engaged with the church from the start.

    Can this software help with tracking and managing prayer requests?

    Yes, many church contact management tools include features specifically for logging and managing prayer requests. You can update request statuses, share them with prayer teams, and ensure every request receives the attention it deserves.

    Is it possible to use church contact management software to organize small groups and their activities?

    Absolutely! These tools typically include options for managing small groups, allowing you to schedule meetings, track attendance, and communicate directly with group members, making it easy to keep everyone involved and informed.

    How does this tool integrate with social media platforms for outreach?

    Many church contact management software solutions offer social media integrations, allowing you to share events, announcements, and updates directly to platforms like Facebook or Instagram. This makes it simpler to extend your outreach and keep your congregation engaged online.

    What options are available for importing existing member data into the church contact management software?

    Most church contact management systems include easy-to-use import tools, often allowing you to upload data from spreadsheets or other sources. This feature ensures a smooth transition to the new system without losing existing member information.

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    Joshua Gordon
    By Joshua Gordon

    Joshua Gordon is a lay-pastor, author, and editor of TheLeadPastor.com. Over the last two decades, Josh has worked closely with pastors and other christian leaders, helping them to sharpen and elevate their messages. Today, Joshua pastors at New Life Fellowship, a thriving church he helped plant in Cambridge, Ontario, Canada.