Worship software is often also called church presentation software. But it’s more than that – as you’ll see in our list of worship software and tools below, there are other tools and software that you can use to help your worship band lead – and congregation engage in worship.
Keep reading this post to discover our shortlist of the best worship software for 2021, and you’ll discover tools that provide additional functionality beyond presentation – but help the worship pastor, worship band and team create the best worship service to help people encounter Jesus.
Best Worship Software
Here’s our list of the best church worship software and tools to help you plan worship, schedule people and manage music and projection:
Transposr – Best for transposing songs to different keys
What is Worship Software?
Now you’ve seen the eclectic mix of worship software in our list, you’ll see it’s a range of software and SaaS tools that make planning, coordinating and running Sunday services and church services easier, and better. It does this by providing tools that support and automate the preparation and coordination efforts of pastors, worship leaders, musicians, and volunteers.
Other worship software for church presentation
If you’re specifically looking for ways to project lyrics, images and video onto a screen, you’re probably looking for a church presentation tool. For that, check out our full list of church presentation tools here.
What to look for when choosing worship software
Script/Playlist/ Presentation Order Creation/Editing Church services typically use a combination of songs, graphics, videos and countdowns. Sequencing these items should be easy and fast. Ask yourself – how easy is it to reorder a service should when the need arises?
Song Importing How easy is it to import songs into the software? Songs tend to come from a variety of sources (web, e-mail, Word docs, other databases, etc.); how capable and flexible is the software?
Song Editing Once the songs are in there, how easy is it to edit them? This includes changing words, changing the order or creating custom verses and choruses.
Song Background Support Unless you put white text over black backgrounds, the way the software handles background images and video is important. How do these three compare?
Audio & Video Handling Video playback can include files and DVD; SD & HD; controls and format capabilities.
Speaker Support We do a lot of sermon graphics and text slides. How do we do it, and how well does it work?
User Experience (For Training Volunteers) The most powerful software in the world is useless unless people (in our case volunteers) can use it. How quickly can non-professional volunteers pick it up and run with it?
Remote Editing I like to create the playlists during the week from my laptop. How easy is it to do this and then move the entire show to the presentation computer?
Price How affordable is this, for a young church plant, and for larger churches
To run a successful organization that depends on donations, it’s important that you have an excellent system to organize your work. You’ll need to manage a donor database, onboard new donors efficiently, store donation forms, run social media campaigns, and generally streamline your fundraiser processes. Without the right software and campaign management tools in the form of donor management software, this can be a challenging undertaking.
Donor management software is like customer relationship management (CRM) software; only it’s for non-profits. The software is essential for large and small not-for-profit businesses that want to run non-profit CRM, donor communication, event registration, outreach, and other fundraising efforts.
In this article, we look at the best donor management software on the market today. Keep reading to discover how you can use contemporary tools to manage your donor engagement and donor membership management.
The Best Donor Management Software List
Below is our selection of the 12 best donor management software for fundraising campaigns, peer fundraising, managing direct mail with donors, storing donor information, and maintaining the donor base at the levels you want.
Before I look at the best donor management software in our list, let’s start by looking at some of the main questions I often encounter when talking about donor management tools that can help non-profit teams run some of the best fundraising events.
What is Donor Management Software?
Donor management software is a kind of computer program that assists teams in non-profit organizations involved in fundraising understand and take maximum advantage of their relationships with donors. These programs assist organizers in managing donor data and analyzing the data to ensure that donors keep funding projects.
Donor management software helps teams automate processes and manage workflows better. The technology ensures that processes that would take days when done by hand can be done in real-time in seconds. The software accomplishes this by providing user-friendly templates that can be customized for different campaigns.
Data gathered by these tools allows organizations to segment and sort both potential and current donors. This makes it possible to operate strategically and apply different approaches for diverse donors. This data includes donor behaviors and financial capacity, thus providing non-profit organizations with specific, actionable takeaways and fundraising strategies.
Why is Donation Management Software Important for NGO Teams?
Donor management software helps non-profit organizations run their processes more efficiently in a coordinated way. It makes tasks that would have taken hours, if not days, easily accomplished in minutes, if not seconds. It reduces the workload of staff members and frees up more time to concentrate on finding more donors.
The software helps organizations to put in place systems that improve relationships between the donor and the non-profit organization by building trust through secure transactions. The donation tool makes it possible for donors to share their personal and financial information without worrying that this will compromise their security.
Analysis of the donor data acquired can be used to segment the donors. Based on their experiences, messaging and support can be personalized.
What Should Non-Profits Look for in a Donation Management Software Tool?
When you’ve decided on getting software for your non-profit, there are several elements you should consider: the capacity or member size the tool can handle, how easy the tool is to use, and the type of support you can expect from its developers or vendors.
Find out the essential features that help you know who your donors are, how much they donate, the times they are likely to donate, and whether the donors have seen your correspondence. You also need to consider whether the software will assist you in monitoring donor retention.
The best way to get a grasp of each tool’s features is to ask for a demonstration. Check how many users can have accounts, as well as their access levels.
Testimonials are essential to the selection process. Reach out to the fundraising tool’s previous and current clientele to get real, unbiased, and independent user feedback.
Donation Management Software Comparison Criteria
To search for the best donation management software for non-profits, I use the following criteria:
User Interface (UI) and Functionality: Is it clean and attractive? Does the software solution come with more functionality than others?
Usability and Reliability: Is it easy to learn and master? Does the software offer good tech support, user support, tutorials, and training? Will it have mandatory upgrades to improve online fundraising processes and security?
Efficiency: Does the software make teams more efficient through the consolidation of systems?
Metrics and Analytics: Will the software assist the user in managing and analyzing donor data?
Value for $: How appropriate is the price for the features, capabilities, and use cases? Is pricing clear, transparent, and flexible?
Donation Management Software Key Features
Below are some of the most critical features that software delivering donor management solutions should have:
Tracking Donation History
Donor management software should help teams track all volunteers, donors, and event attendees in one place. An important feature for monitoring fundraising campaigns and activities of the non-profit is the ability to provide a history of donors.
In donation management, communication is vital. Therefore, it is important that you consider if the fundraising software you want will allow for automated email marketing. This can help maintain and improve the donor list and donor retention because your projects remain in the donors’ minds. Also, donors want news about what their donations are being used for.
Reporting and Tracking
It is important to track all your activities to determine areas that are working and those that need improvement. Reports should tell you which campaigns are raising the most money, which campaigns lead to the most engagements, and which donors are donating to each campaign.
The ability to produce automated custom reports is also a feature that allows you to define the report you wish to have and when to get it for quick reviews of trends.
Process automation improves the efficiency of your organization. Some of the features you will find in the leading donation management software include creating personalized emails, receipts, and statements. All this can help to create a positive relationship with the donor community.
Online Donation Portal and Recurring Giving
Software Advice, an online resource for software buyers, carried out a study that showed that 20% of shoppers considered an online donation portal a “must-have” feature for organizations that want donations. Online donation portals allow donors to select how often they make donations and set recurring donations as well. They also allow donors to make donations as they make purchases.
Event Planning and Project Management
For most non-profit organizations, event management is an inevitable task. Therefore, the right software should allow non-profits and their teams to put their focus where it is required: attracting more donations. They can work with a greater number of donors across different fundraising campaigns and events.
The software should also allow teams to collaborate across campaigns and get an idea of what the workflow looks like. This will ensure that projects are completed within budget and planned timelines. The project management feature also allows team members to get an idea of where each campaign is in the pipeline.
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Overviews of the 10 Best Donor Management Software
Here’s a brief description of each of the donor management software on my list, showing what it does best, plus screenshots to showcase some of the features.
1. Kindful – Best donor management software for donor relationship building
Kindful is donor management software that focuses on building relationships with donors. It offers fundraising, donor management, and communication tools. The software also comes with tracking and reporting tools.
Pricing for Kindful starts at $100 per month.
Excellent and timely customer service
Scalable and focuses on helping non-profits grow
Supports unlimited donation pages per account with numerous page designs and customization
Takes a while to learn and get around
Pricey for small non-profits with inconsistent income
Report design options are limited and lack customization
2. Aplos – Best software for donor management accounting
Aplos is a software that assists non-profits or churches in getting a grasp on their accounting. Other features provided by the software include donor or member management and communication, automatic tracking of gifts and recurring donations, fundraising tools, and much more.
Pricing for Aplos starts at $59 per month.
Intuitive andeasy to use
Specifically built to help non-profits or churches manage their accounting
Great all-round solutions for donor management
Facility management is not available
Uses Gusto, a third-party business, to maintain payroll
Salesforce’s Non-Profit Cloud unites constituents and organizations. The software promises to help “build and maintain trusted and lasting relationships with supporters and beneficiaries by delivering the experiences they need in changing times.”
Salesforce for Non-Profit is designed mainly to cater to the needs of non-profits, educational institutions, and foundations that provide grants.
Salesforce for Non-Profit pricing starts at $48 per user per month.
Easy to use
Great customer service
Customizable reports that help filter out unwanted data
Too many functionalities make it challenging to get around in the beginning
5. Donorperfect – Best for donor segmentation and communication
Donorperfect is a suitable fundraising solution for non-profits. It provides insight into the drivers of donations, donor segmentation, and communications via personalized emails. Event managers can use its auction management tools to manage silent, live, mobile, and online charity auctions.
Donorperfect pricing starts at $119 CAD per month.
Little Green Light describes itself as “your natural next step to simplify your donor management.” It promises, “With our intuitive fundraising platform, you can consolidate your spreadsheets, letting you see and analyze your data more clearly than ever before.”
Little Green Light pricing starts at $39 per month.
Servant Keeper is a church management solution by Servant PC Resources. It caters to churches and other faith-based organizations by helping them manage and run their business operations, including tracking member attendance, skills, donations, and pledges.
Servant Keeper pricing starts at $299 for one-time license cost for a small church.
Great customer and technical support
Great customization of reports
Seamless integrations with a variety of third-party software
Difficult to use
Setting up groups is a bit taxing
Lots of learning material and resources to consume
Share Your Thoughts about Other Donor Management Software Comparison Options
If you’ve tried any of the above-listed software, please share your experiences and recommendations in the comments section. If your preferred software isn’t listed, please let us know in the comments section, as well as why you prefer it.