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What Do Church Admins Actually Do? Simple Church Administration Job Description

Every church requires administrative tasks for the business side to function. The exact type and kind of tasks depend greatly on both the church size and budget. My mother was the administrative assistant at the megachurch where I ended up being assistant youth pastor, so I will be describing her duties here with a quick church administration job description.

If your church is mid-sized or smaller, one of the pastors or board members may act as the administrator. Whoever is administrating your church should always be acting within the local and national laws as well as your church’s bylaws. All that said, let’s get into this quick article about church admins. 

I’ll cover:

A Typical Church Administrator Job Description

In this section, you’ll read a typical job description advertisement for a medium-sized church. Church administration can vary widely from church to church. Very large churches might have these roles spread into several different jobs with a church administrative assistant overseeing them. Smaller churches might lean on volunteers before hiring someone to do these tasks. 

Sample Employment Advertisement

Welcome to Generic Christian Church! We have many exciting career opportunities, including an Administrative Assistant position.

Job responsibilities include:

  • Attending all staff meetings and taking notes.
  • Managing payroll and bookkeeping with oversight from the Treasurer (using payroll software and/or bookkeeping software).
  • Coordinating the church calendar.
  • Maintaining the church’s membership database.
  • Ordering office supplies.
  • Hiring other office personnel as needed.

In addition to these responsibilities, the Administrative Assistant must be competent in our church management software, our budgeting software, and be able to keep their skills relevant in our continually changing digital world.

Requirements are a Bachelor’s degree and four years experience in an office setting. Contact our church if you’re interested today! 

What Does A Church Administrator Do All Day?

A church administrator wears many hats since churches do not always have the resources of for-profit businesses. This means that the church administrator duties go beyond simple administrative support and can include being the church secretary, the office administrator, and business administrator all-in-one. They might even oversee church staff before you develop a human resource department.

The first rule of being a church administrator is organization. Whether you have a personal calendar book, use an app, or have reminders set on your computer, every meeting, phone call, and conversation should be noted. This way, every step of your day can be accounted for.

A typical day starts with walking into the church and sitting down with your schedule. Prepare any notes for your morning meetings and go. From there, the first phone calls of the day usually happen. At some point, you will meet with the pastors or board members you need to that day.

After lunch, come back and organize the morning’s notes and files. Check the budget and payroll requests. Depending on the day of the month, you would also start writing checks for the Treasurer to sign. More phone calls to vendors for the upcoming church summer picnic, then a break to fix the copier because the youth pastor doesn’t know how it works.

The end of the day comes with a final round of filing and generating your daily reports. Then you leave knowing that the church is running well because you did a good job.

Key Skills For Church Administrators

As I mentioned, organization is key. Without a doubt, the number one skill for anyone involved with your church is the ability to stay organized under pressure. Churches are high-intensity pressure cookers behind the scenes, especially as they grow larger. Without competent organizers, churches beyond the smallest size will start to fall apart at the seams.

My personal second is adaptability. Our world is in the middle of many changes that are coming in rapid succession. An administrator who is stuck in the past will cause your church to be left behind, too.

Finally, the best administrators are the best communicators. A church admin is the link between the different departments and ministries and even the link between the church and the rest of the world. The ability to effectively and efficiently communicate the needs, the goals, and the plans of the lead pastor and the board to the rest of the church and the world is invaluable to any organization, but especially churches.

Where Do We Go From Here?

Church administrators are one of your most important employees. A smaller church might have the responsibilities spread between the ministry and volunteers, but the requirements are the same. Keep in mind that churches are vision-based organizations. We exist for a purpose beyond ourselves, and our administrative goals should reflect that.

Comment below with questions or with anything you want to add. I’m Lexie Schmidt, and I hope you learned something from me. God bless!

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8 Church Marketing Strategies: Attract & Retain New Members

In the time of Paul and Peter, you wouldn’t have seen a dedicated marketing expert, social media strategist, or brand manager in the newly founded church. Marketing was something that naturally happened through word-of-mouth and Spirit-led growth (see Acts 9:31). But times inevitably change and so do the church marketing strategies by which we grow the local church, even if the overall Spirit-led purpose remains the same. 

Even though marketing was not originally a part of the local church—at least in the form that we know it today—this does not diminish the importance of it, especially digital marketing. Without a modern marketing plan that matches the necessities of the present day, there is little hope for expansion in your church. 

To this point, I am aiming to offer you some insight into what types of strategies you should use to expand your congregation and retain it. Some of these are simple enough methods that you likely already use, while others are more intangible ideas that are harder to grasp. 

I hope that the hard lessons I learned in my time as a leader in a church in Los Angeles will help you to avoid similar mistakes when it comes to keeping your church population steadfast. 

I’ll cover:

8 Church Marketing Strategies To Grow And Sustain Your Church

Before I dive into the eight church marketing strategies, I should note that numbers are not everything. Growth comes in many different forms and there is need for a small congregation with a couple hundred members in its church attendance just as much as there is need for a church with 10,000 members. 

The important part about growth is that it comes in several forms, including both new members but also in the hearts of your existing members. It is just as important to bring in new members as it is to assist the ones you already have in growing their walk with Christ. Here are eight digital marketing strategies that can help with both of those. 

1. Create A Modern Website For Your Church

Who are you? What is your church? If you cannot answer these questions yet, then you will have a very difficult time successfully completing the next seven steps in marketing your church. First and foremost, it is necessary to create an identity for your church.

I hesitate to use that word since we know our identity is in Christ, but what I mean by that is creating the image that you want your church to portray to everyone. This is done in several different ways, but the first is establishing your beliefs and viewpoints. 

Once this is done, you are ready to create a modern profile for your church. There are several steps involved in this, not least of which is publishing a well-thought out and fun church website. Do not cut back on costs here, but be sure to hire a professional with experience creating websites you think look great. 

Here are two examples I like: I’m biased, but the simplistic and sharp design of Angelus Temple where I used to work is a great example. Another great option is something more flashy but not too overwhelming, such as this brilliant, boxy design that Elevation Church has right now. 

The key goals for your church website should be to clearly present your church’s information in an easy-to-grasp way. Avoid any clutter that can deter interested parties and make sure it is mobile-friendly, too, as that is likely where most of your visitors will be coming from. 

2. Social Media Focus

Social media is a massive part of the external image that you create. If you’re not on all of the various social media platforms online, you are missing out on the future of your church. I get that some churches have existed for well over a century now and didn’t need the internet to do so. 

I also understand that some pastors do not like social media or even use it themselves. At the end of the day, though, this is not a question of your personal preferences or not. If you’re content with sticking to the church growth and size that you currently have, that’s fine. 

But if you are truly intent on growing your congregation, you need social media. Personally, I think you can do without Google ads or email marketing. On the other hand, social media is the very cornerstone of the church’s marketing. However, I think there is more to it than just setting up a Facebook and Twitter page. I always recommend to every church that is serious about expanding that they hire at least one person in charge solely of social media posts.

This person (or, better yet, team) should manage all of the accounts that you have. Here are some of the platforms that you should be on:

  • Facebook
  • Twitter
  • Instagram
  • Twitch
  • YouTube
  • TikTok

For Facebook and Twitter, these are great for sharing announcements, events, and images. A dedicated photographer on your staff can turn your Instagram into a lovely collage of your church’s journey. 

Twitch and YouTube are necessary for anyone who wishes to livestream their services or upload sermons. Those two places are especially great for welcoming new members who might want to watch online first before attending in person. 

Lastly, there is TikTok. I have said it before on our site and I will say it again: TikTok is the next big social media platform for thriving churches due its video marketing capabilities. If you’re not there making cute motivational videos or hilarious moments from your latest event using a trending (but appropriate) sound, I think you are literally missing out on the entire next generation of Christians. 

3. Cohesive Branding 

It is an old marketing practice to have a cohesive brand that you are promoting to someone unfamiliar with it. Though the church is not a business, branding can still apply here. In fact, the most successful and well-known churches around the world are in that position due to having their own unique church brand image. 

This is established first by choosing key components that make up your church’s “brand.” 

  • What sort of church logo do you want to use? 
  • Is there a special tagline or verse that you want to promote on everything? 
  • What are the colors that you like to associate with your church?

Once you decide these basic brand factors, put them everywhere. Have it on your website, social media page, church sign, shirts, vans, buses, and every thing that you do or touch. If you are hosting a special event or booth in the community, anyone who passes by should know the moment that they look over that it is your church that is holding it. 

This cohesive branding will ensure that your church spreads in the community, and possibly the world, as a recognizable organization. This will not only make you more appealing to newcomers wanting to check out your church but it will create a unified church body. This can help with retaining existing members, too, since they feel part of the same unit. 

4. Define Your Environment

With the more boring, administrative parts of marketing out of the way, we can get to the exciting stuff. The point of marketing your church is to get out there and do something to bring in your target audience. To be able to do this, you need to first define the environment that is surrounding the four walls of your place of worship. 

Every church has a different community and needs to be handled in its own unique way, too. Are you in a small town? Or maybe you are in the suburbs next to a highly populated city. For some churches, the location can affect the concerns in your area as well. For instance, one town might deal with a lot of violent crime while another struggles with an overwhelming number of people with substance use disorders. 

Some of them will, of course, crossover with one another. Tackling these situations and communities will take different approaches. You live in the community where your church is, so you know best the types of people that are there. This means that you know their needs, too. You can cater, specifically, to those needs in your church’s marketing. 

5. Community Outreach

As for how you take the environment around you and market to it, this is where community outreach comes into play. I’ve been approached by several church leaders in the past asking how to create a successful church with plenty of new members. The very first question I ask them always is: do you do outreaches and events in your community?

Nearly all of them replied “no.” My first recommendation to any church looking to expand is to do outreach events. Not only does Jesus call us to go out and tend to the needs around us, but it is one of the best ways to grow your congregation. 

This goes hand-in-hand with the previous church marketing strategy. Take, for instance, the community around the church I previously worked at in Los Angeles. One thing that we noticed about the kids that I worked with was that very few of them had food to eat after school. 

Their only meal a day was lunch at school and nothing else. As such, we began promoting our daily food giveaways to everyone who attended our kids outreach programs. The after-school program grew and, eventually, it led to more kids riding our buses to church and, later, many of their family members, too. 

Word spread quickly that we were the church that was taking care of the kids and it meant something to the community, resulting in further support and new members. If you have community outreaches that fit the environment around you, people will take notice and recognize your image. 

6. Do Not Overextend

There is a warning I must give, too, though. I have also seen far too many churches get too overzealous and overextend their reach. They will be gung-ho about reaching out to everyone in need and do too much far too soon. This is a problem as it can lead to burnout, problems, and even missing the entire point of it all. 

It is crucial that you know your earthly limits and start out with a focused plan, while continuously asking God for his limitless divine help. It is absolutely recommended to have a bigger goal of reaching, let’s say, every kid in your county or state. But let’s start smaller first with the neighborhood around us, then the town, maybe the greater metropolitan city, and then go from there. 

Since you are marketing your church, you want to do it in a controlled manner. Otherwise, you will either fail or people will start to recognize your church for all the wrong reasons, neither of which is productive. 

7. Never Lose Sight Of Existing Members

I will try to tread lightly here but there are some churches in the past that I was involved in (not the one in Los Angeles) that made a huge mistake. They were fantastic about outreach and bringing in tons of new church members but completely failed the existing members of the congregation.

It was a tragic and devastating cycle of bringing in literally hundreds of new people and seeing them on fire only for it to burn out rather quickly. But, instead of helping them in their ongoing walks, they were forgotten and set aside in favor of continuing to bring in new people. So, it was an endless cycle of new people joining, old people leaving, and so on. 

It is crucial in everything that you do that you market your church as not only a home for everyone to come to, but a place where current members will continue to feel welcome. You should always focus on both gaining new members and tending to the older ones, which is much easier said than done. 

8. Dedicated Congregation Development Team

To help with existing churchgoers, I recommend establishing a dedicated congregation development team or system. Promote a path that is all about a person’s journey at the church. It should not start and end with them coming to your services for the first time. What I recommend is to first have a loving and open welcome to the church for everyone who enters. 

From there, offer program(s) that teach the newcomers everything about your church and being a new believer, if applicable. Many churches do these first two steps but nothing else afterward. Small groups are a decent and common option after this, plugging someone into a group of like-minded people who perhaps have similar interests and hobbies. 

But that is not the only option and I will be honest that I am not the only one who is not interested in small groups. In that case, promote incorporating church members into various ministries to help out. A children’s church, youth group, outreach, tech team, women’s or men’s ministry, and countless options are great ideas for this. 

Have a clear path that is rewarding to your church members. Announce exciting trips and enjoyable outings with one another so that there is lots for people to get involved in besides just the church services. 

A team that carefully plans out these events and how and when to promote them to the church with a dedicated budget can ensure that not just the new members feel loved and cared for. This is how you gain and sustain growth in your church community. 

Do Churches Need Marketing?

Many churches, especially those that were established long before the advent of the internet, do not see the importance of marketing. But I will stand by that every single church leader in the present day needs a digital marketing strategy of some kind. Not every church needs an entire team dedicated to it, but at least something or someone. 

You certainly need more than just a social media account, but that is at least the bare minimum that every church should be doing. Even if you have a small church in a town of 1,000 people, you need to market yourself. The kids and young adults these days need guidance and inspiration in their lives, and they will go where they feel most drawn to.

A church that is stuck in the past, ignoring the marketing needs of the present, will absolutely miss out on the next generation. I know this because I am in my 20s myself and I have seen countless churches with so much potential squander it and end up closing their doors or being on the precipice of doing so. 

There are so many people who need Jesus Christ today and a church needs some form of marketing to reach them using adequate church communication. The most successful churches nail this point, no matter their location or size. 

Church Member Retainment Recommendations 

There is a lot of information that I provided in this guide and I get that it can be a tad overwhelming at first. This is doubly the case if someone is newer to dealing with marketing tools like live-streaming and building out a website. Fortunately, we have some other guides to help with those next steps in expanding and retaining your church members. 

For more on streaming, check out the nine best streaming software that you can use to ensure that you can bring in new members who might not be ready to attend your services in-person just yet. And Ashley Vaughan even has a guide for the best ways to build out your website, in particular, if you have not done so already. 

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Young Disciples: Turning A Youth Group Into A Youth Church

The purpose of this series is to teach you how to grow your youth group into a youth church through three methods: leadership, discipleship, and fun. All three are vital for preteens and teens to grow into successful adults who will be great contributors to your church or wherever they end up in life. 

As a church grows, it attracts many different types of people and families. Families, of course, mean young people. In this series, we will deal with youth. Children, in the definition that we used at the church where I was assistant youth pastor, were elementary age. Youth were middle and high school age with a grace period up to 21-years-old at most.

I’m Lexie Schmidt, and, of all the positions I have had in the church, I loved being a youth pastor the best. So, let’s get into youth churches and what makes them different from a typical youth group.

I’ll cover:

Group Or Church: What’s The Difference?

The primary difference between a youth group and a youth church is the focus or purpose of the meetings and the investment of time and effort when the group is not in service. For instance, a youth group might meet Wednesday nights during adult church and not do much outside of that. 

illustration of a youth group next to a church
There are several differences between youth groups and youth churches.

The youth church might have its own night for service, or might take one from the adults (with the lead pastor’s permission, of course). Functionally, your youth church should be a church-within-a-church.

The second issue is the focus on developing leaders. The adult church develops elders, deacons, and other lay leaders and can prepare people to become clergy. A youth church does the same thing, except the people are younger. 

Third, a youth church is a safe harbor for young people who might be going through a difficult time as they move from childhood to adulthood. Physical, mental, and emotional changes wreak havoc on teens, and a constantly shifting network of friends and enemies disorients them to say the least.

If it sounds like you have a youth group, and you want to change things for the better, read on! This is going to be fun.

Growth Through Leadership

The first step in beginning a youth church is developing members of your youth group into spiritual leaders among their peers. This part will show you how to identify, teach, and promote young people into a core group around which you will build the rest of your youth church.

While we are focusing on youth leaders here, your adult leadership team, the youth pastor and other older supervisors, should all be well-versed in your entire plan for your youth church. As amazing as your young people can become, they still feel peer pressure, so you need enough adult voices to mitigate those influences.

Also, you are dealing with minors, so all adults should be fully vetted through background checks and interviews. We’ll get more into safety later in this series.

Identifying Youth Leaders

Young people present a unique problem: they are still growing. While many adults do not know who they are yet, it is true that teens, for the most part, have no idea who they want to be. Adolescence is the time when a person gets to try out any number of new facets.

illustration of youth church members under a magnifying glass
Identifying good leadership candidates from your youth church takes a keen eye.

The ever-changing roles that teenagers play as they find themselves make your job harder, compared to finding what works for your adult church members. The important thing is to never box a teen into a role. The more they can breathe, the more they will grow.

The Natural Leader

Natural leaders are the ones that others look up to without trying. Maybe it’s a guitar player or a singer on your worship team. It might be an athlete or the lead pastor’s kid. This leader is always the center of a conversation, even when they aren’t around.

Natural leaders like to be the center of attention because they usually are. They’re used to the spotlight, and they like it. They might not think to volunteer for the youth church if they learned their leadership skills through sports or academics or other non-church activities.

Natural leaders, like all others, have a number of advantages and traits to look out for.


  • Charismatic. Natural leaders are usually the ones who are best at preaching and singing, and being seen.
  • Teachable. Since their leadership often pulls them into situations such as team sports, they can usually identify authority figures and know how to listen.
  • Strong-willed. These leaders are normally the ones who cause peer pressure instead of succumbing to it, but they are not immune. Still, their influence can be used for good.

Traits to look out for:

  • Proud. Since these leaders tend to be naturally gifted, many of them have been praised for their talents all their lives. In the worst cases, they will only take criticism or advice from an authority figure.
  • Questionable Work Ethic. We see this every year when college football players are drafted because of their amazing talent, but they fizzle out because they don’t put in the work. Not every natural leader has this problem, but you will run into it once in a while.
  • Entitled. The quarterback on my high school football team never did homework because he got the girls to do it for him. He was definitely smart enough to do the work himself, but he didn’t feel like he had to. Again, this is something to look out for, not a guarantee.

I see natural leaders as being like Simon Peter: loud, brash, and bold, but in desperate need of polish before being ready to lead. Whichever type of natural leader you identify, remember that they can be some of your most dynamic leaders as long as you learn their specific weaknesses and help strengthen them.

The Servant Leader

Servant leaders hardly ever need to be recruited. They are always ready and willing to help. While a natural leader leads through command, servant leaders lead through example. Many of them do not realize that others look up to them. Some even cross into being too humble.

Once again, in a reflection of the natural leader, the servant leader will usually need to be thrust into the light, rather than seeking it out. However, given the opportunity, many servant leaders turn out to be hiding amazing gifts and talents that can even rival the natural leaders. It is up to you to bring your leaders and their talents to the front.


  • Volunteer. To be Christian is to be Christ-like, and volunteering is generally considered one of the most Christ-like things to do. Churches run on volunteers.
  • Knowledgeable. Hand-in-hand with volunteering is knowing how the church runs. Many times the path to leadership roles and greater responsibility comes through knowing how to get things done.
  • Listener. A good servant learns how to listen to accomplish the goals of the church. When they move into leadership roles, such as peer support, their ability to listen becomes invaluable.

Traits to look out for:

  • Background. These usually are not your rock stars and sports stars. They tend to be people who just want to help, nothing more. It’s fine for someone to just volunteer, but that one kid who is an hour early to every service to help setup and stays an hour late to help teardown needs to know that they are called to greater things.
  • Humility. Jesus showed his humility and service through the washing of feet and the serving of food. Jesus also spoke forcefully when the need arose. Servant leaders sometimes need permission to be strong-willed. We will get into that in the teaching section.
  • Quiet. Servants get too used to listening. Even when they are in charge of a project, they might not speak loud enough for people to hear or respect. Help them find their voice. Just as the natural leader has a voice but sometimes lacks the work ethic, the servant leader has all the work ethic but lacks a voice.

The first attribute to look for is the kid who is always there. They always ask what to do next. They might even get anxious when everything is done. Your first thought about a servant leader might be that they are annoying. Let that feeling ring a bell in your mind that this person who just won’t leave you alone is actually on a path to leadership.

I compare servant leaders to James: you don’t hear much from him, but, when he does speak, it’s important. Of all three types of leaders, these ones are the easiest to overlook, so always be sure you know who is getting the jobs done in your youth church.

The Reluctant Leader

Reluctant is not the most accurate word for these leaders. When I was assistant youth pastor for 500 teens and young adults, we found that these people almost always had to be dragged into leadership. Several just refused to join the team, and we respected that decision, but we did not agree with it.

So, if “reluctant” is not the most accurate word, what is? Scholar. Seriously, these are people who will bug you constantly about minutia of scripture and Biblical accuracy and so on. Some will even take notes on your sermons and ask you to address certain points. They have been known to induce rage among pastors, but, Good Lord, do they make for amazing teachers.

While that might sound mostly negative, reluctant leaders have a range of advantages as well.


  • Intelligent. Possibly the smartest people in your church, adult or youth. They constantly question everything about the universe and their place in it. Directed at specific issues, they are problem solvers.
  • Diligent. Some of the best note takers I have ever known. They tend to be organized, efficient, and calculated.
  • Cautious. Reluctant leaders also got their name from this trait. They think before they speak or act. They plan for failure and learn from it to mitigate pain in the future.

Traits to look out for:

  • Overthinkers. Many suffer from “paralysis-by-analysis” when presented with a difficult problem. Another reason behind their name as well. A reluctant leader who learns to trust their instincts becomes a force to be reckoned with.
  • Slow. Since they constantly reevaluate how things work to find better methods, they can get bogged down in the finer details of processes that already work. The concept of diminishing returns can be lost on them.
  • Reluctant. Too much caution becomes reluctance, and your leader does nothing. Motivational talks work sometimes, but training in confidence and self esteem works wonders in this area.

Reluctant leaders, when asked if they have any interest in ministry or leadership, often reply, “Oh, I’m just asking questions!” The proper answer is to offer them exactly what they want: answers to more questions. Later on, we will talk about hungry minds, but these minds are starving. 

I compare reluctant leaders to Paul: greatly intelligent, but driven in the wrong direction until he was pointed to the right scriptures to complete his transformation. They are the most difficult to recruit, but they make the biggest impact of the three types of youth leaders.

Teaching Youth Leaders

Maybe, as you read the previous section, some of your youth, or even adult, church members sprung to mind. If so, then you are well on your way to gathering potential leaders into a discipleship program. But what is a discipleship program, and how do you develop one to fit you?

illustration of a youth leader reading the bible
Tailor your discipleship program to your specific leadership needs.

A discipleship program prepares regular church members for leadership roles. It ensures that they know the stances that you and your denomination (if any) hold on spiritual issues and gives them the knowledge to deal with various situations—especially when a situation needs to be sent upward to ordained clergy.

Because each denomination has its own set of beliefs and rituals, I cannot give a one-size-fits-all curriculum for you. I can teach you how to develop your own. I’ll also help you figure out how many leaders you need for your youth church and show a few examples of how you can give your youth leaders opportunities for success.

Developing A Curriculum

First, develop your tier system. You should not model it after the adult church, and you should definitely not take the adult ranks and put “youth” in front of them. Nothing sounds worse to a teen than “Youth Deacon”. Nothing sounds less thought out than “Youth Elder”. 

I would encourage you to give your youth church a theme and name the tiers after them. Each rank should have both educational and service requirements. We are focusing on education here, and we will get into service requirements in the section on promoting youth leaders.

Your first tier above your church members would simply be someone who knows the basic tenets or catechisms of your denomination (or foundational principles, if non-denominational). Typically, this course of education should not be longer than 8 weeks or shorter than 4 weeks.

The next tier should understand the more advanced concepts of your denomination’s views and be able to apply scripture to various situations. This course needs to prepare them to be peer counselors with a focus on knowing when to bring a situation up the ranks. For my youth church, this tier was about six months of training.

The final tier, for my youth pastor and I, was more tailored to the individual and lasted for at least a year. By the end of this tier, a person could preach sermons and lead prayer groups, if called upon to do so. For my part, I was assisting my youth pastor in preparing his sermons and was leading the entire volunteer group that switched the main auditorium to the youth configuration during this period of my training.

You may decide that you want more tiers or fewer tiers, but the important part is that they are challenging, exciting, and dynamic. For larger groups, like the first tier, you can make lessons out of games and contests. In our youth church, each tier had its own color T-shirt, and we made getting a new shirt a constant goal. Whatever you decide, be sure to keep up the energy and excitement.

How Many Leaders Do I Need?

Typically, for every 50 youth, you need at least one adult leader for supervision. I have found that is the maximum one person can keep an eye on. This includes the youth pastor and any former youth who have aged out of the youth church but have stayed on as adult leadership. 

For the youth leaders, we would take as many who wanted to join the leadership team. This does not mean that all of them get automatically promoted at the end of their current tier of training. A youth pastor can probably only give the personalized pre-ministry training of a top-tier leader to one or two people at a time. You can have people from higher tiers help train those of lower tiers which definitely reduces strain.

That doesn’t quite answer the question, though. For worship leaders, take anyone who can play an instrument. Band members come and go all the time. Musicians are flighty. Singers are usually more stable, so take as many as you have microphones for or can fit on your stage. Peer counselors should be trained up to around 1 for every 20 church members. They can help pray at the end of service as well.

Don’t forget the volunteers who help with setup and teardown. This number will depend almost entirely on your space and equipment. This is another area where we took as many people as possible who were willing to listen.

Giving Youth Leaders Opportunities To Use Their Skills

The purpose of this education is to train your youth leaders with the skills to help both their peers and themselves succeed as humans and as Christians. With training, you pass your skills to your trainees. And then, comes practice.

So, do we send them out to their peers without guidance? Absolutely not. Have them shadow their trainer for a few instances. Always get the consent of the person who is being helped. Any pastor knows that some situations our congregants bring us are very sensitive, so don’t force a person to take part in the training of someone else.

If you are training someone who is called to preach, start them small with an offering sermon or a call to prayer. Have them speak to smaller groups for Bible study or lower tier training. For worship leaders, switch the lead vocalist in each service or even from one song to the next. Give your leaders space to shine and grow in their talents.

Inevitably, a youth leader will fail in their assignment. Such is the hazard of being human. You get far more out of them by being kind and supportive and helping them learn than by being harsh and punitive. The resiliency of young people astonished me even when I was young myself. Second chances make for great leaders.

Promoting Youth Leaders

The answer to this is both simple and complex: promote your leaders when they are ready. Knowing when they are ready takes time, patience, and development of your skills as a teacher and trainer. You will make mistakes along the way, especially in the beginning, but you will get there. I promise.

illustration of a leader pinning a badge on a youth leader
Keep your youth leaders motivated throughout training.

Let’s look at an example of leadership tiers and their requirements for completion. After that we’ll look at how to identify the best place for leaders to lead. Finally, we will talk a bit about the process of training someone to go into the ministry.

An Example Of Leadership Tiers And Requirements

I laid out a broad example in the previous section, but now, I am going to get a little detailed. The primary reason we used a tier system for our leadership team was to ensure that the people at the top, our inner circle, were there for the right reasons and had the best intentions.

For that reason, tier 1 was open to all. Many youth would drop out during this, which is fine. People, oftentimes, like the idea of leadership without wanting the work that goes with it. The requirements were a six-week course and a half-hour of volunteering before or after service every week. Upon completion, they got their first T-shirt and a 3-ring binder to put their course work in.

Tier 2 was a little more exclusive, and the requirements themselves stopped most people from even signing up. Six months of training and an hour of volunteering before and after every service is a tough sell, but these leaders would be trusted to lead small groups, pray with their peers, and head sections of the youth church. An upgraded T-shirt and a special prayer for those being promoted were their completion rewards.

Tier 3 was only completed by a few people before I left that church. As far as I know, three total people finished, me being one, with two or three more in the process. Several people started and dropped out. The requirements were one year, minimum, of training and we basically lived at church. This included challenges like “Read the Bible Start to Finish in Three Months” and other intense training. Basically, a person could go from here to Bible college without missing a beat.

Certain leadership roles had special requirements. Anyone on the worship team or other role that put them in front of the crowd had to also volunteer on behind-the-scenes duties like stuffing bulletins or stacking chairs. Tier 3 trainees also had to preach at least once a month. I fulfilled that by preaching in the children’s church on Sunday mornings for about 6 months.

While these requirements may seem steep, remember that you are dealing with teens and young adults who will be acting in leadership roles that many times are held by people two or three times their age in the adult church. If they are not prepared, they will do more harm than good, and it will be on the person who trained them…you.

Assigning Your Leaders To Their Best Positions

The solution here is just simple: try things out until they work. Your worship team will mostly figure it out on their own and come running. Occasionally, you might have to coax someone into worship, but not often. The other positions in your youth church will always be in flux which is not a bad thing.

Remember that I said the purpose of all this education and training is to make your youth successful humans and Christians. Sometimes, the best way to find success is to try a number of different things. Lucky for everyone involved, young people grow up and move on as they should. This means that every year spots that once were held by some will be vacant again. Other times, a leader might ask for a new assignment because they are not being fulfilled where they are.

As the minds of your teens grow, they will change and need to seek out new areas for growth. Allow it. The more they try as leaders, the more well-rounded they will become. Nothing bad comes from letting them try to lead in different ways. You never know what new skills they will unlock.

Assisting Youth Leaders Who Have A Call For Ministry

I have been a part of churches that would allow on-the-job training to lead to ordination and churches that require formal education at a Bible college or seminary. The type of church that you are a part of may change your specific approach for this section, but the principles will apply whether a youth leader works into ordination or goes to college after they pass your final tier (Tier 3 in my example).

As we train young people, some will realize that preaching or leading worship or some other aspect of ministry is their calling in life. So, what can we do? In short, you make them your shadow and provide all the support they need to be successful. In long, think about your own troubles and issues as you studied and trained to be minister and try to smooth those bumps in the road.

That is not to say you should make it easy. Rather, you should not make it harder, and you should clear some of the stumbling blocks in front of your student. By this time, you should know them as well as anyone else in the world. Teach them how to learn. It is our greatest skill as pastors.

Growth Through Leadership: What Have We Learned?

So, this was a lot, wasn’t it? We learned a lot about how a youth church looks and how to build a core of youth leaders through teaching and training them to be the best person they were born to be. Young people are our greatest resource, so let’s give every tool they can use to be successful.

In Part 2: Growth Through Discipleship, I will teach you how to tailor your approach to keep the minds of not just your leaders but your whole youth ministry engaged. We will look at how to deal with the emotional lives of teens and how to take their wonderful minds and powerful emotions and create a force of change in the world. 

Related Read: How To Mentor & Build Devoted Youth Leaders: Youth Discipleship

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Complete Guide To Church Event Management & Planning

Church events are some of the most important services a church can offer, so effective church event management offers powerful opportunities for growth and outreach. These events can teach, unite families, fundraise, and more. The scope of events are only limited by imagination and your resources. Local churches remain vital places where people can safely gather within their community, and successful events are key in drawing those community members into your doors.

I’m Lexie Schmidt, and I have years of experience in church event management. I’ve done everything from act in and help produce yearly plays with a cast of hundreds to organizing weekly hangouts for teenagers. In this article, I’ll teach you the fundamentals of managing the various aspects of your church’s events.

What Is Church Event Management?

Church event management strategies will differ depending on the size of church you have. For instance, a larger church with several hundred members might have an associate pastor who handles event planning, while a megachurch of thousands of members may have a dedicated event planner who is not part of the ministry team. 

The smallest churches may find that their lead pastor or worship leader handles event management. The church I currently go to is so small that our Treasurer, who is also a deacon, is usually the manager for our events.

No matter who is managing your events, a church event manager needs a few qualities to be successful.

  • Organized: Every successful event has this in common. Without organization, your volunteers will not be able to complete their tasks, and the event may result in failure.
  • People-Oriented: Managing an event is as much about managing the volunteers who help put the event on as it is about managing the people being served in the event.
  • Self-Driven: Your event manager should be able to take instructions and complete them through delegating tasks and hands-on intervention when necessary.
  • Shared Vision: The lead pastor should have a clear vision about the goals of the event, and the event manager should share those goals and be able to communicate them clearly and enthusiastically with your volunteers.

What’s The Difference Between An Event And A Project?

illustration of a hammer and hard hat with the label project and a wedding with the label event
Projects and events are distinct, although they do have some similarities.

Before we continue, we should make sure that your event is an event and not a project. It is common for people to use the terms interchangeably, but they are quite distinct. The easiest way to distinguish between an event and a project is to ask yourself who it serves.

An event serves the community, the congregation, or the greater good. 

Event examples include fundraisers like Fun Runs or bake sales, yearly events like Passion Plays or Christmas Pageants, and even Vacation Bible School would be considered an event. The most common event that churches manage is the wedding.

A project is something that directly benefits the church itself, whether the physical building or the spiritual structure. I won’t delve too deeply into projects here, but think about things like repairs, landscaping, or even developing volunteers into leaders.

Events and projects are linked, though. Frequently, projects require resources above the normal amount that your church has. Most types of events can help you generate those resources. So, if you’re in the right place, read on.

Guidelines For Church Event Management & Planning

When I was in active ministry for a megachurch, my main areas of responsibility were stage management for the main church and youth events for the youth church. After hundreds of events, I was able to learn the five steps to successful event management.

Guideline 1: The Plan Is The Key

Without a plan, no one knows what they are doing. My solution was to put plans in binders filled with event details. Hardly any church event is one-off that will never repeat, so keep yourself organized and prepared as events come around again. Your plan should include all the steps to set-up, break-down, and everything in between. Eventually, each type of event should have its own template binder.

I find it helpful to divide each set of instructions into sections based on the areas of responsibility. For example, as a stage manager, lighting, sound, and musicians were under my care. So, in my event binder, I would have a section for each one, plus a section where I wrote instructions for myself in case I was unable to do the event, or I forgot what comes next.

In the church where I worked, we had a very large stage, nearly 200 feet long. For a wedding, lighting would only highlight the center of the stage, where the bridal party would stand as opposed to the entire stage. Our lighting system had specific codes that would program the lights, so those codes were written in the binder. Typically, the lights would be colored to match the bridal party’s dresses and overall theme.

I could continue with each section, but this should give you an idea of the things to put in your plan. When it comes to church event planning, whether a wedding or a fun get-together with your church’s young people, it is not possible to plan too much. The more you plan your first event, the less you have to plan your next church event.

Guideline 2: Know Your Volunteers

Volunteers are the backbone of a church. Without them, we don’t get very far. Take the time to get to know them, their skills, and their passions. The foundation of Christianity is leadership through service, so, as pastors, it is our job to put those who help us serve in positions of success.

Several methods exist to learn who your volunteers are, but my favorite has always been a team dinner. Most commonly, team dinners end up as pizza parties, but feel free to get creative with it. Just be sure to ask about allergies. That’s a mistake I’ll never make twice. If a dinner isn’t feasible (at the time of this writing my current church has canceled all after service dinners due to COVID-19, for instance), you can get on Zoom, send emails, or otherwise engage with your people.

I have been consistently amazed at the things people do in their free time. A steel worker who sews like he was born with a needle in his hand, a housewife who can keep up with professional carpenters, and even children who are better at improvising in difficult situations than their parents. You can never judge a person’s abilities by your first look. Get to know them, and you will find that many of your problems have already been solved.

For a more in-depth look at managing your volunteers, I wrote this article on church volunteer management. It really digs into how to identify and develop your church members.

Guideline 3: Know Your Vendors

One fundamental mistake I see many pastors make is forgetting that their church is a business, at least legally. Specifically, in the US, churches are a commercial business due to their nonprofit tax status under 501c(3). In the smaller churches I have worked in, I’ve seen many pastors go to big box stores and use their tax exempt card, but there is a better way.

As a corporation, most churches are able to buy direct from warehouses and wholesalers of all types. While you may think those big box stores are cheap, their prices are very high compared to what you can find from local vendors. I can’t give specific advice here because prices and availability of products will vary greatly from region to region, but I highly recommend making connections with your local warehousing agents and wholesalers.

For instance, a church retreat might involve camping. You can place orders with a warehouse or wholesaler for the camping supplies (including marshmallows and chocolate!) and pass the savings on to your churchgoers. Tables, chairs, sports equipment, canopies, and everything else your event needs to be successful can be bought near cost. From fun fairs to food drives, any material need can be covered by those local vendors.

In my personal experience, I’ve seen event costs cut in half by making purchase orders from wholesalers rather than pulling those same items off the shelf of a big box store. By shopping smart, you can really stretch your tithes and offerings and even get a return on them.

Guideline 4: There Is No Substitute For Experience

Experience is something that can only come with time. As someone who has had both talent and experience, I can say that experience wins every time. This is why you need to know your volunteers. Your veteran event volunteers should always be training their replacements so that the experience is not lost when the older volunteers retire from serving.

Do this by fostering good friendships and healthy relationships between your older and younger generations. Make sure the communication goes both ways. As much as the older volunteers have to teach, they also have to learn. Young people are fountains of new ideas and rejecting those ideas without considering them is a surefire way to get left behind.

New ideas are not inherently good. In fact, I would estimate about 90% of all new ideas are pretty bad. That’s where the experience comes in to temper the enthusiasm of youth. Show people that you are not afraid to try new things, but also show that everything must be tested to see if it is worthy. Of course, experience will state that new ideas should never be tried on the day of the event.

Guideline 5: Communicate At Each Previous Step

You have binders full of notes, you know your volunteers’ strengths and weaknesses, you’ve found great vendors, and your volunteers have a great amount of experience in the type of event you’re throwing. Now, make it all run smoothly without talking. It’s kind of difficult.

Pastors, especially the lead pastor who preaches every Sunday, are known for their strong voices, usually. If you are not the lead pastor but someone who is taking on the role of church event manager instead, you must find your voice. Sometimes it can be difficult to walk the line between assertive and rude, but experience helps. I never advise yelling or using mean words. You will just discourage people with those techniques.

  • Still, be loud because people like to talk until they are told to listen. 
  • Be clear with your wording. 
  • Write everything down. If it looks strange on paper, it will sound strange in speech. 
  • Make copies of your notes and give each section their own copy. That way they can coordinate with each other and any questions they have will be based on your own words.

Communication makes everything better. Using church event management software can help that. When all else fails, communicate. And if you are struggling with this skill, try following the steps in How To Develop A Church Communications Plan.

Tips & Best Practices For Church Event Management

I have a number of tips and best practices, but the first tip and most important practice is organization. Say it out loud, if you can. “Organize! Organize! Organize!” I stressed the importance of communication and planning in the previous section, because there is nothing to communicate without a plan. Every successful event begins and ends with binders full of notes and schedules.

That said, in addition to organization and communication, I have found the following to be the best practices for pulling off an amazing church event:

  • Excitement: Get your volunteers excited about the event and the goals that define its success.
  • Training: Not every job in an event needs extensive training, but those that do require it should have someone with the right experience. The wrong person in a key position could collapse your event.
  • Teamwork: Just because your volunteers go to the same church, it doesn’t mean they get along. Assign people to sections who work well together and have complementing personalities.
  • Hard work: Putting on events is not easy. Things go wrong quite often. But, hard work in everything from the planning process to event registration will help smooth out the bumps in the road.
  • Praise: While we should always praise the Lord, praising our volunteers will keep up the energy and excitement which will get them through the rough patches.

These are the most important tips I have for a beginner church event manager. As you gain experience, you might come across more of your own. Feel free to share in the comment section below.

Church Event Management Software

To help handle event check-in, credit card processing, RSVPs, and more, you need the best software. Thankfully, this has been covered in depth here in our article on the best church management software.

Church Event Management And You

Successful events are a part of every successful church’s toolkit. By following this guide, you will be able to create a workflow that will extend your church’s community outreach through fun and exciting events. Along the way, you might even find new church leaders that will help you grow as you approach the future.

Thank you for reading with me this far. I sincerely hope that you found the answers you needed. For any further questions, comment below and I’ll get back to you as soon as possible. I’ve been Lexie, and you’ve been wonderful today!

Related Read: Young Disciples: Turning A Youth Group Into A Youth Church

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What Is Church Leadership? Key Principles & Policies

Jesus said that we are the light of the world in Matthew 5:14, and our light shines most effectively through leadership within the church. Whether you are looking for the best church software or answers about how to disciple small group facilitators, church leadership is central to your decisions.  

Church leadership is the responsibility of every Christian, and a church’s organizational structure, policies, and practices help Christians to understand their leadership roles to successfully fulfill the Great Commission. Whether you are a senior pastor, an elder, or a local church member—all believers receive God’s call to be a part of Christian leadership.

In this article, I’ll cover:

What Is Church Leadership?

The Great Commission in Matthew 28:16–20 commands Christians to disciple the world, and that discipleship requires leadership from us, the church. So, what is church leadership? 

Church leadership is two things: the people who lead the church, and the actions that the church takes in the community. Typically, when talking about the people, we call them the church leadership team. The actions can be any kind of event that the church takes out in the community, from highway clean-up to holiday plays to food pantries.

Primarily, in this article, we will be talking about the leadership team. I will be careful to make it known when each is being talked about.

No matter how the church leadership team is structured, the church is most visible to the world through leadership actions on the local level. People within the congregation often look to the pastor or priest as the lead, and they observe other ministry leaders as models of what good Christian leadership is.

However, church leadership does not stop with the local church government, elder board, or pastor. A healthy church has leadership at all levels. As 1 Peter 2:9 says, every Christian is part of the priesthood, so Christian leadership needs to be undertaken by all believers.

At its core, church leadership means overseeing and shepherding the church, but the shape of leadership changes according to roles within the church.

Related Read: Complete Guide To Church Event Management & Planning

Roles And Responsibilities Of Church Leadership

Here are some of the key roles in the church, along with their core responsibilities. 

  • Pastor: leads the congregation, and represents the church to the public.
  • Deacons: act as ushers and prayer leaders, as well as take offers
  • Lay Leader: in charge of coordinating between the congregation and spiritual leaders.
  • Worship Leader: directs the choir and band, picks the songs, and coordinates with the pastor for consistent messaging.
  • Administration: can act as everything from the receptionist to the maintenance crew and IT department.
  • Church Board: the group that provides accountability for the church to the government and possibly higher authorities in the denomination.

Attributes Of Church Leadership

No matter what position a person fills within your church leadership team, some attributes should be shared amongst everyone. Communication is key, and people who think alike can help avoid miscommunication. Plus, you want people who are as committed to the cause and call of your ministry as you, the head pastor, are.

Here are some key attributes to look for in potential and current church leaders:

  • Motivated: Your team needs to want your mission to be successful.
  • Cooperative: Your church should have leaders willing to work with anyone who volunteers their time and energy.
  • Independent: When you put someone in charge of a project, they should be able to complete it without having their hand held, after having had the proper training.
  • Devoted: This attribute is purely spiritual. Your team must possess a devotion to Christ.
  • Teachable: Every Christian is a disciple, and leaders should be more so.

Related Read: Church Volunteer Management Guide: Strategy, Tips, & Software

Leadership In A Healthy Church

While church leadership is clearly part of maintaining a healthy church, being leadership savvy is secondary to strong pastoring. If leadership establishes effective policies, procedures, and other leaders within the church, this allows pastors to focus on pastoring and being there for the congregation. This makes leading the church much more manageable.

Different Types Of Church Government 

Church government is often responsible for shaping church leadership within a denomination or local church body. One branch of ecclesiology (the study of churches) deals with the government, or polity, of church leadership. Church polity consists of three main types: episcopal, presbyterian, and congregational.

Episcopal Polity

In an episcopal structure, bishops hold authority in the church, providing guidance, support, orthodox theology, and even discipline when necessary. The bishop oversees (Greek episkopoi means “overseer”) a local diocese—a region of churches. In this way, local churches hold accountability to the diocese, and the diocese is accountable to the bishop who represents the diocese worldwide.

Presbyterian Polity

The Greek word for “elder,” presbuteros, is the source of the English word “priest,” but the priest or pastor is not the only authority in the church. Rather, in a presbyterian church government, the pastor is sometimes called a teaching elder. The local church, then, elects elders from the congregation to lead the local church in session, the local governing council, which is moderated by the teaching elder.

Session appoints and oversees deacons, who have local tasks in the church, such as serving communion and shepherding people within the congregation. Deacons are model servant leaders within the church.

Like the diocese in an episcopal structure, presbyterian government organizes elders within a region called a presbytery. Then, multiple presbyteries compose a synod as a larger governing council.

The fourth layer of presbyterian polity is the general assembly, a government gathering of elders from many synods that makes determinations for the church overall.

Congregational Polity

While episcopal polity places authority in an individual overseer, presbyterian government focuses on the “priesthood of all believers” by having teaching and lay elders act in a representative government. Congregational governance is still farther from a central authority within the church. In congregationalism, each church independently determines doctrine, theology, practice, and all matters of function.

Variations In Church Polity

Although these three structures are the main types of church organizational leadership, many churches practice variations. A congregational church, for instance, may elect elders, like a presbyterian model, to a board that provides governance to the local church; unlike presbyterian polity, however, the board of elders may be the final human authority over the local church.

Church Leadership Styles

Church leadership at the local level can take many forms. 

  • Autocratic leadership is where the pastor makes every decision and sets the vision for the church. 
  • Laissez-faire leadership provides minimal direction and disconnects from other leaders in the church to allow the local church to move in its own way. 
  • Democratic leaders, however, fall somewhere between autocratic and laissez-faire, where they guide and counsel the church in a democratic manner. 

No matter the leadership approach, the main objective of a pastor and other church leadership should be to facilitate spiritual growth in their community.

Key Principles Of Church Leadership 

Brian Dodd outlines many key principles of effective church administration, including the following:

  • Be organized with policies and procedures. Keeping everything in order will prevent chaos from overtaking your church.
  • Be sensible. Always be willing to shift your policies if they are making life difficult for your leaders or members.
  • Be consistent. A consistent message will draw people in and give them a guide to follow when miscommunications happen.
  • Guide others. As the head pastor, your responsibility is to be the teacher of both the leadership team and the general members. Don’t forget to give special workshops for your top leaders.
  • Appoint church leaders who provide solutions. If you follow the Attributes Of Church Leadership section above, you should have this covered.
  • Lead with others. No one person can do it all. The church is called the Body of Christ. The brain can’t work without the heart. The heart can’t pump without the lungs. Raise up people who can help.
  • Delegate to others. Similar to the previous point, give your responsibilities to those who can handle them. Sometimes, the only way to find out if someone is ready to move to the next level is by giving them a chance at something they’ve never done before.
  • Have advisors. Everyone has blindspots and biases. Let your leadership team offer advice and counsel when you don’t know what to do.
  • Study. The Bible is our greatest resource as pastors, but websites such as this one also help as we teach each other and share our experience. Never stop learning.
  • Focus on people, not process. Good people are more important than the specific processes that they follow. A good leader can fix problems as they arise, while a bad leader will fail when problems come. Build your leaders up, and the policies and procedures will become easier to fix when you find flaws.

Forging Church Leaders

As J. D. Greear claims, the church is a place where leaders are made. Current leadership within the church needs to challenge its people to be leaders, empower and equip them to be leaders, and have the courage to send those leaders beyond the local church. An effective church leader inspires church growth in depth and breadth. He strengthens the children’s ministry by challenging and encouraging its leadership team. She teaches leadership principles to her church staff.

If your church models and facilitates effective leadership to grow leaders, then get ahead of the curve and look at our guidance on church planting.

Most importantly, take a clue from the Apostle Paul’s letters. He almost always opens and closes his letters to the churches with callouts to the people who have been helpful to him in his ministry. Positive reinforcement is as old as the New Testament. Use it early and often to help create strong leaders.

Final Thoughts

I hope this article has opened your eyes to the many types and ways that churches can be led. Leaders come in all shapes and sizes, so always be ready for the next church member to step up. In the meantime, stay faithful in prayer and let the Lord Jesus help you create the environment where your leaders can thrive.

I’m Lexie, and God bless!

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19 Best Church Website Designs In 2021 [With Stats + Analysis]

Planning to upgrade your church website in 2021, and looking for inspiration? Look no further than our list of the top 21 church websites.

We compiled this list based on how engaging and intuitive the website design is for site visitors.

Our Comparison Criteria For The Best Church Websites:

So how did we compare and compile this list of the best church websites? These rankings are based on a snap judgment test. The average web user forms an opinion in about 50 milliseconds based on many factors: structure, colors, spacing, symmetry, amount of text, fonts, and more.

So this is the test we’ve used – we tested each of these websites as if I were a new visitor in the area looking for a church. Ultimately though, we’re evaluating the church website design and user experience. We estimate how easy the website makes it to:

  • Find service information
  • Get in touch with someone
  • Catch up on the latest sermon or podcast
  • Get involved

20 Best Church Website Designs

1. Elevation Church – Best church website for newcomers

Elevation Church Best Church Website Designs Screenshot
Elevation Church’s website homepage: probably the best church website in 2021!

What we like:

The Elevation Church website is clean and simple. They’ve got stacks of content, but they draw you in with the primary call to action to watch their latest sermon and service. We love how easy they’ve made it to get involved with quick links to Giving, Groups, Volunteering, Outreach, and their e-Fam. They make it really easy for newcomers with their ‘New here?’ call to action which takes you through to easily digestible content for newcomers, and a way to engage their VIP program – which is really just a form, but it feels good!

2. Passion City Church – Best church website for everyday sharefaith resources

Passion City Best Church Website Designs Screenshot
Passion City Church website: your go-to site for daily Christian resources.

What we like:

The website is simple and appealing to the eye with attractive videos playing in the background. The site has several resources in the form of tutorials, and it is even easy to watch the last Sunday’s sermon right from the homepage. 

The site invites you to their next online session with an option to mark it on your calendar for ease of remembrance! From their homepage, there’s a link for giving with several options like online giving, mobile phone giving, cash and checks, and Amazon Smile.

3. Glow Church – Best church website for Christian podcasts

Glow Church Best Church Website Designs Screenshot
Glow Church website: enjoy the site’s laser glow color scheme.

What we like:

The homepage enlists some basic links to podcasts, giving, prayer requests, and connection options. The podcasts are available on iTunes, SoundCloud, and Spotify to offer new visitors a variety of ways to access them. Giving is easy based on your location in Australia or through their online giving platform. You can also use cryptocurrencies like Bitcoin, Litecoin, and Ethereum for giving!

It’s easy to connect with the leadership when you fill in the prayer and request form, join connect groups, or visit their online campus, which is the major item with a call to action on the site. 

4. All Souls – Best church website for downloadable sermons

All Souls Best Church Website Design Screenshot
All Souls Church website: easy does it!

What we like:

The website is simply designed with easily accessible site controls for every church service, involvement in the church community, giving, upcoming events, and past sermons. 

The site welcomes users to the sermon library where they can download MP3 versions of past sermons for free. There are different ways to give, and the site has downloadable copies of financial accounts for the past years!

5. Christ Church London – Best church website for online church services

Christ Church London Best Church Website Designs Screenshot
Christ Church London website: one of the most vibrant church sites.

What we like:

The website has a lot of links to different functions, but the most eye-catching is the primary call to action for visitors to watch the services online through their Church at Home feature. We also love the straightforward links to options like pastoral support, online courses, connect groups, giving, and the latest podcasts that are accessible right from the homepage! 

6. Holy Trinity Brompton Church – Best church website for free Christian courses

Holy Trinity Brompton Church Best Church Website Designs Screenshot
HTB Church website: best church website coupled with a strong online presence.

What we like:

The website has a very simple design with a minimalist approach. New visitors are invited to access the free online courses on theology, marriage, and bereavement. You can also stay fully connected through their social media platforms and monthly email newsletter, HTB Snapshot. The giving platform offers you over seven ways to give depending on your preference. You’ll find a detailed navigation menu at the bottom of the homepage. 

7. Church of the City New York – Best church site with clear service times

Church Of The City New York Best Church Website Designs Screenshot
Church of the City New York website: conquering the city spiritually.

What we like:

This is a New York church community that currently hosts online services each Sunday under four unique service times, two in the morning and two in the afternoon. The main call to action for new visitors is to join the community Morning Prayer sessions each weekday to pray together through the previous Sunday’s sermon. You’ll find the links to giving, church calendar, podcast, and social media in the navigation menu at the bottom. 

8. C3 Toronto – Best church site for sermon playbacks

C3 Toronto Best Church Website Designs Screenshot
C3 Toronto church website: best site with large icons and diverse color scheme.

What we like:

What meets your eye on the site are large blocks with various links to access playbacks for the previous Sunday’s sermon, connection options for newcomers, online giving, and podcasts. You can further connect with the church by filling out their Online Connect Card and following them on social media. 

9. Bethel Church – Best church website for ongoing followers

Bethel Church Best Church Website Designs Screenshot
Bethel Church website: the best website with sliding tabs.

What we like:

The website has a detailed navigation menu with controls best suited for the existing church members. The UX makes it easy for you to access upcoming events, Bethel Store, downloadable podcasts, and Christian music. You can also stream some of the online church services via Bethel.TV for free.

10. Westminster Chapel – Most welcoming church site

Westminster Chapel Best Church Website Designs Screenshot
Westminster Chapel website: simple, compact, easy to navigate.

What we like:

The most outstanding feature that draws the eyes of new visitors to the site is the ‘Come As You Are’ clarion call inviting people from all walks of life to join the church community, which they describe as a ‘Family of all sorts’. New visitors can join the online church Sunday services as well as weekly life groups. There’s a link for giving options and downloading free MP3 versions of the latest sermons. 

11. Reality Church London – Best site for Bible study sessions

Reality Church London Best Church Website Designs Screenshot
Reality Church London website: simplicity and high-quality combined.

What we like:

The Reality Church London has a simple but high-quality website design with basic action links to connect groups, giving, and resources like the latest sermons. New visitors can easily join the men’s or women’s Bible study sessions that take place online. 

12. Summit Park Church – Best church website for life group access

Summit Park Church Best Church Website Designs Screenshot
Summit Park Church website: One of the most easy-to-navigate websites.

What we like:

The website strikes a lasting first impression as it opens to a homepage with a lively video background with high-quality Christian videography. The weekday and Sunday service times for their two locations are listed. New visitors can choose between joining the online or in-person sessions. The Life Groups are in nine categories and users can request advice on the best ones to join as a newcomer. 

13. Isla Vista Church – Most basic church website with a minimalist approach to text

Isla Vista Best Church Website Designs Screenshot
Isla Vista church website: best site with the most basic web design.

What we like:

Perhaps the most basic church website design, the Isla Vista Church website has a simple layout with direct access buttons to giving, latest sermons, church podcast, and weekly calendar. New visitors can receive regular church updates via text once they register for the same through the SMS number provided on the site. 

14. Citipointe Church – Best church website for pre-attendance reservations

Citipointe Church Best Church Website Designs Screenshot
Citipointe Church website: perhaps the best website with colorful video backgrounds.

What we like:

The website opens to a full-screen video background on the homepage and has large blocks with links to life groups, world events and updates, different church locations, and giving options. New visitors can join the online services or opt to either join in-person sessions with or without prior reservations. 

15. Embrace Church – Best church website with chatbot support

Embrace Church Best Church Website Designs Screenshot
Embrace Church website: white space meets large access icons.

What we like:

The website is simply designed with very little text and plenty of open white space. The header menu displays basic links to giving options, the latest sermons, and church contacts. Potential visitors can use the ‘New Here?’ call button to access groups, a connection card, and even contact the church through the chatbot. 

16. Flatirons Community Church – Best church website for transparency on giving dynamics

Flatirons Community Church Best Church Website Designs Screenshot
Flatirons Community Church website: color and functionality blended into one.

What we like:

The website opens to a video background with a call to watch the latest sermon. From the large blocks, new visitors can link to groups and giving statements for the previous year. The giving and Flatirons Academy links are accessible at the bottom. 

17. World Changers International Church – Best church website for streaming services

World Changers International Church Best Church Website Designs Screenshot
World Changers Church website: one of the best sites with colorful video backgrounds.

What we like:

The website combines the latest design trends like video background with colorful static images and large blocks inviting visitors to access various options like streaming church services, registering for upcoming events and blood donation drives, and giving. First-time visitors can watch a series of past sermons and podcasts via the resource center once they click on the ‘Watch’ call to action button under the First Time Visitor banner. 

18. Second Baptist Church – Best church website with the most attractive color scheme

Second Baptist Church Best Church Website Designs Screenshot
Second Baptist Church website: for the simplest domain name.

What we like:

The website has a simple design with a pleasant color scheme and high-quality photography. I love the colorful interplay when scrolling through the large banners with links to giving, past sermons, prayer requests, upcoming events, locations, and the next steps to take as a newcomer to nurture your faith with the church. 

19. Gateway Church – Best church website for dual language users

Gateway Church Best Church Website Designs Screenshot
Gateway Church website: keeping it simple and easy to navigate.

What we like:

The website opens to a video of the latest service playable right on the website. I love the eye-catching large banners with links and action buttons to different options like planning a first-time, in-person or online visit, registering your child for the Children’s Ministry, connecting with Gateway groups, Gateway Essentials store, and the online Equip Library. The site offers text in both English and Espanol.

Other Great Church Websites For 2021

These didn’t quite make the cut for the best church website, but if you’re looking for more inspiration, check these out:

  1. Fellowship Church
  2. Life Church
  3. Lakewood Church
  4. Saddleback Church
  5. Christ’s Church Of The Valley
  6. Willow Creek Community Church
  7. Newspring Church
  8. Southeast Christian Church
  9. Central Church
  10. North Point Community Church
  11. Calvary Church
  12. Eagle Brook Church
  13. Woodlands Church
  14. Calvary Chapel Fort Lauderdale
  15. Christ Fellowship Church
  16. Dream City Church
  17. Church Of The Highlands
  18. Crossroads Church

How Can I Have My Church’s Website Considered For The List?

Add a comment at the end of the post and include your church website’s URL. That’s it! You’ll be considered for the list when we compile it again for 2022.

Get started building your own church website with church website builder software!

Have you ever considered setting a YouTube channel up for your church? Here’s our guide on how to get started.

Also Worth Checking Out:


10 Best Church Leadership Conferences In 2021

Church leadership conferences are a great way for leaders to unwind from daily church life tasks. They are an opportunity to recharge, refresh, learn, collect resources and connect with other like-minded leaders. 

These conferences have many benefits, and that is why church leaders set aside time every year to attend them. Some leaders choose to bring along other church staff so that they can learn and grow together. 

In this article, we will share the ten best in-person and online church leadership conferences of 2021.

Best Church Leadership Conferences List

This a selection of the best church leadership conferences you can attend in 2021.

1. LeaderCast Live

Dates: May 5, 2021
Price: $79
Location: Cincinnati, OH 45221, United States

Leadercast Live Church Leadership Conferences Image
Previous LeaderCast Live Conference.

This is a one-day annual leadership event targeting leaders attending individually or in small groups. The event is meant to inspire and help pastors better their leadership roles and attracts over 100,000 visionaries every year.

LeaderCast’s mission is to create confident and infectiously inspired leaders who spread their impact on others. They cover every aspect of what it is to be an effective leader.

The conference can be attended virtually, but you can still connect with other leaders in your area to enjoy the classes by leadership experts.

2. Church Leaders Conference

Dates: April 27-29, 2021
Price: $180 (individual), $120-$150 (groups)
Location: Dallas, TX

Church Leaders Conferences Church Leadership Conferences Image
Jubilation at a past Church Leaders Conference.

Thousands of church leaders from different places meet in Dallas, TX to be encouraged by God’s vision, refreshed among other servant-leaders, and get equipped with leadership roles to advance God’s ministry.

It is a three-day conference with a pre-conference workshop to give you personal training and an opportunity to learn from other ministry leaders.

Breakout sessions will equip and resource you in many areas. Ministry overviews, leadership developments, and culture-relevant topics are just a few areas that will be featured in the talks.

All attendees receive all breakout session audios, podcasts, and resources at no additional fee.  

3. Christian Leadership Alliance Outcomes Conference

Dates: June 15-17, 2021
Price: $899 (members), $1,099 (non-members)
Location: Hyatt Regency Grand Cypress Hotel, Orlando, Florida

Christian Leadership Alliance Outcomes Conference Church Leadership Conferences Screenshot
Outcomes Conference dates for 2021.

The Christian leadership alliance has been hosting Outcomes Conferences for more than 40 years.

Other than executive leadership offered at this conference, the Outcomes Conference professional development also focuses on:

  • People Management and Care
  • Financial Management
  • Tax and Legal Studies
  • Board Governance
  • Communications and Marketing
  • Internet and Technology
  • Resource Development

This annual conference offers leaders the opportunity to build intentional relationships at both spiritual and professional levels.

You can check discounted prices for the conference for those attending in small groups on their website.

4. Catalyst

Dates: Available on request
Price: Free
Location: Online

Catalyst Church Leadership Conferences Image
Speakers at Catalyst come from diverse backgrounds.

Catalyst aims at empowering upcoming and existing leaders who love the gospel and want to be great revolutionaries in their churches. The Catalyst was purposely founded to strengthen and empower new crops of leaders across the globe. 

It aims at unifying, challenging, and equipping these leaders with various traditions and church originations. Leaders who attend benefit from world-class mentorship from business leaders and celebrated biblical teachers coming from diverse backgrounds.

Catalyst is an online program available on-demand for leaders who want to benefit from both business and church leadership mentoring. 

5. Arc Conference

Dates:  Available on-demand
Price: Free
Location: Online

Arc Conferences Church Leadership Conferences Screenshot
ARC Conference’s focus theme.

The Association of Related Churches (ARC) Conference’s main aim is to help leaders, pastors, and future church planters build a relationship that can help local churches to prosper. 

The ARC strongly believes in equipping leaders with proper leadership skills through sharing life experience stories. The conference focuses on sharing each others’ stories of love, perseverance, trials, and adventures that have shaped them into who they are.

This conference is available on demand. Christian leaders seeking to benefit can get more information from the ARC website about their conferences.

6. Creative Church Culture (C3) Conference

Dates: February 18, 2021
Price: $49
Location: Dallas, TX

Creative Church Culture Church Leadership Conferences Image
The 2021 C3 Conference theme.

The C3 conference is a one-day event of intensive coaching, teaching, and learning on ways to advance the church. At the C3 conference, experienced leaders answer tough questions on how they have maneuvered the challenging leadership journey.

This is an online conference and leaders can host other church staff for a watch party. 

7. North Coast Training

Dates: October 19-20, 2021
Price: $49
Location: Vista, CA

North Coast Training Church Leadership Conferences Image
Church leaders interact at a previous North Coast Training Conference.

North Coast Training is a two-day practical tool for pastors and other church communicators. With break-out sessions and keynote speeches, your team will acquire knowledge and inspiration for foundational leadership and team building.

There will be both pre-conference and break-out sessions. Tickets are affordable at only $49 with lunch included. Church leaders are encouraged to bring along their teams to benefit.

8. Exponential Conference

Dates: October 18-21, 2021
Price: $39 (individual), $24-$29 (groups)
Location: Orlando, Florida

Exponential Conferences Church Leadership Conferences Screenshot
Exponential includes roundtable discussions.

The Exponential Conference is among the largest church-planting annual gatherings for church leaders. It offers church leaders an opportunity to meet with other God’s people and connect with other planters.

Attendees can choose from over 200 workshops aimed at specific planters’ needs. This conference will be a 3-day event aimed at educating and inspiring planters on their leadership roles.

Exponential Conference also has a provision for those who can’t afford both time and money to attend. Regional conferences are offered close to your homes. This is a great opportunity for those who would wish to bring along their teams.

9. That Church Conference

Dates: May 4 & 5, 2021
Price: Free
Location: Aired online from Atlanta, Georgia

That Church Conferences Church Leadership Conferences Screenshot
That Church Conference offers free tickets.

That Church Conference is a two-day nonprofit online event for pastors and church leaders aimed at helping digital communicators enhance their communication and reach a wider audience through the gospel. 

Attendees benefit from lessons by real practitioners. Topics covered include marketing, social media, technology, and communications.

Those who wish to benefit can either choose to sign up and watch live for free or buy a Replay Pass to watch later.

10. The Global Leadership Summit

Dates: August 5 & 6, 2021
Price: $169 (individual), $149 (2+ attendees)
Location: Great Hill Baptist Church, Austin, Texas, US

The Global Leadership Channel Church Leadership Conferences Screenshot
The guest speakers at The Global Leadership Summit 2021.

The Global Leadership Summit brings together thousands of growth-minded leaders from around the world.

You’ll experience highly interactive sessions that will leave you re-energized and with a clear vision. Business experts and church leaders will give talks on various faculties including:

  • Maximizing profitability
  • Building trust
  • Overcoming fear
  • Improving workplace civility
  • Managing conflict
  • Influencing change

You can choose to attend either in-person or online.

Let Us Know Your Favorite

Church leadership conferences offer leaders an opportunity to learn and benefit those they lead. Congregations are encouraged to support their leaders and other church staff to attend these annual gatherings.
Let us know if you have a favorite from the list above or if there are any you’d like to recommend.

Looking for even more conferences? Here’s our list of the Best Church Technology Conferences 2021 you might want to show your technical team.

Make sure to read our articles on the 10 Best Church Leadership Books and the 10 Top Church Technology Resources For Leaders In 2021 so you can train more people to take on leadership roles long before sending them off to conferences!

Experienced running a church? Interested in sharing knowledge and collaborating with other leaders? You can apply to join our community of experienced Lead Pastors here.

Related Read:


Recognizing Problems That Arise In Church Planting

I am writing about church planting…still. It is one of my favorite subjects. But I need to tell you something: though there is great pleasure and satisfaction in starting something new, it does not happen without sacrifices and challenges.

Even the most enthusiastic and optimistic church planter will have to, at some point, recognize and deal with the problems that arise in church planting.

So what would some of those problems be? Well, let’s start by looking back at the early church—the church plant of all church plants! With both physical growth and increasing diversity, the first apostles certainly experienced some start-up-like growth issues. For example:

  • Tensions between Jews and Gentiles (Acts 6:1-7)
  • Disagreement about circumcision (Acts 15:1-2)
  • Disputes about responding to political leaders (Romans 13:1-7)
  • Controversy about dietary choices (Romans 14:1-4)
  • Lawsuits between believers (1 Corinthians 6:1-7)
  • Twisting the Gospel (Galatians 1:6-10) 
  • Disunity between believers (Philippians 2:1-4)

These alone don’t paint the full picture of what a church planter might have to face, but the personal experience of the apostles as the original church planters (see 1 Corinthians 4:9-13; 2 Corinthians 6:3-10), might cause some to rethink before agreeing to the job and embracing the call! 

Putting aside the topic of modern-day apostleship for now, what we can say is this: the nature of church planting is apostolic. Without a clear sense of calling, both the sacrifices and challenges required of the task might end up overwhelming any would-be church planter. 

Church planting is very exciting, but it has to be more than a good idea. It has to be a God-idea that speaks of His destiny and purpose for your life as well as for others.

Growing Problems

And so, we can see from the early church planter’s experiences there are inevitable problems and challenges in church planting. Some will be the same as those others faced, some will be unique to your particular situation and circumstances.

However, here’s what you need to remember: there are going to be good problems and there are going to be bad problems. Good problems are about growing. Bad problems are about growing, too. Often, the only difference is how you see them, and ultimately how you handle them.

Inspiring an Army of Volunteers


There is one challenge in particular that I want to focus on: building a church planting team with volunteers. Unlike the world of business, where making money is the goal (therefore people can be hired as well as fired), the majority of the church is made up of volunteers. 

In business, employees are paid for their work, enticed with benefits packages and often rewarded for exceptional performance. Of course, there are rewards in the church—usually through opportunities to serve and lead. But, generally, church workers are expected to serve faithfully regardless of rewards. 

This notion comes out of a shared understanding and expectation that each volunteer is ultimately serving Christ, not man or mammon, because of their deep sense of thankfulness for God’s forgiveness through Jesus’ atoning sacrifice on the cross. 

A Noble Cause

A volunteer workforce that continues to offer itself willingly needs to believe that they are giving themselves to a noble cause—that is, something that is greater than themselves, expressing both moral and spiritual excellence.

I might put it this way: a noble cause is a stirring call to do something selfless with your life, resulting in something good for others. Without this belief—without this conviction—then sustained work from a bunch of volunteers is unlikely. 

While they might remain as members in “the club”, they may pull back from their commitment and willingness to serve. Remember, disengagement happens long before people leave altogether. Some people stay for years while disengaged. Other motivators keep them showing up: fellowship with their friends, loyalty to the brand, or perhaps having nowhere else to go.

When a noble cause seems no longer attainable, or is something they cannot be part of, then uncertainty undermines the conviction that once motivated the giver to give, the server to serve, and the worker to do the work that is so badly needed.

The Vision

Proverbs 29:18 (KJV) says, “Where there is no vision, the people perish.” This idea is a simple one: people must be inspired. Vision inspires, both motivating the heart and stimulating the mind. Without it, people literally lose heart and begin to look for other things to give their lives for. 

To be able to see—and to see clearly—is a gift. Combine that with another gift—leadership—and people will be ready to be led. When the vision is well articulated and participation is invited (not just needed nor demanded), the volunteer army engages willingly in the mission. Not just a noble cause to give one’s life for, but believing that the sacrifice will make a difference. 

Powerful vision and strong leadership give reason and purpose to those who want to serve.

Fear, Guilt, and Shame

There are, however, other motivators—powerful forces—that cause people to serve: fear, guilt, and shame. Tragically, these are the very things that we, in the Church, should be free from. 

Unfortunately, because these three—fear, guilt, and shame—evoke such powerful feelings, they can be used to try to motivate people. The Bible teaches that fear, ultimately, has to do with death and damnation. In Hebrews 2:14-15, however, it says of Jesus, 

“Since the children have flesh and blood, he too shared in their humanity so that by his death he might break the power of him who holds the power of death—that is, the devil—and free those who all their lives were held in slavery by their fear of death.” 

With regard to guilt, the Bible teaches that this is the feeling we experience when convicted of sin, that is, separated from God because of our fallen state. This speaks not only of our actions but of the state of our hearts and minds, too.  

Oddly, although feeling guilty is not pleasant, when the feeling is absent it can lead us to believe that everything is OK when perhaps it is not. The condition of leprosy is an illustration of what happens when we have no sense of guilt. The ghoulish loss of limbs characteristic of a leper results because they have lost the feeling in their extremities and can no longer detect or heed the pain warnings.

Guilt is a strong feeling and, although it can be both true and false, true guilt functions as a warning to tell us that something is wrong that God wants to make right! This is what the scriptures say about this:

“If we confess our sins, he is faithful and just and will forgive us our sins and purify us from all unrighteousness.” – 1 John 1:9

“Therefore, there is now no condemnation for those who are in Christ Jesus.” – Romans 8:1

Simply said, guilt is about sin. When it leads us to repentance, then God not only forgives us but also cleanses us, that is, makes us holy again. Condemnation is no longer ours to bear. Not because it was unfounded or unfair, but because God’s son, Jesus, died for our sin, thereby fulfilling God’s demand for a perfect sacrifice for the sins of the world.

And, finally, there is shame. Shame is a painful feeling of humiliation and embarrassment. It comes from knowing that you have done something wrong or foolish. 

Adam and Eve were perfect in all ways while they were in the garden in relationship with God. When they did the one thing that God warned them not to do, their sin caused them immediately to feel shame, and so they went away and hid themselves from God (Genesis 3:8-10). 

Biblical shame is a consequence of sin; but as with guilt, God promises to remove our shame when we turn to Him in repentance and faith. 

“As Scripture says, ‘Anyone who believes in him will never be put to shame.’”  -Romans 10:11

Godly Motivators

If intrinsic motivators are not powerful enough, then volunteers will cease to work. And if the things that motivate are not found within individuals, then they must come from without. 

It is a fact of life that leaders lead and those who don’t lead tend to follow. It is also true that there are more followers than there are leaders. Therefore, great things can and will be accomplished when leaders continue to motivate those who follow, as well as when those who freely choose to follow have the conviction and determination to do so. 

So what does this all have to do with church planting? Well, a church plant is not unlike a start-up in business really. In the beginning, there must be someone, usually entrepreneurial in profile, who has both vision (an idea) and conviction (determination) to make something happen. 

This person not only believes that it can be done but, more importantly, they believe in themselves to do it. Mix in a good dose of ambition and what you have is a highly motivated individual who is likely to need others (employees) to see his or her dreams come true! 

This is not much different from the church planter/pastor who has a vision from God to plant a church and believes they have been chosen by God to do it. They are usually highly motivated, enthusiastic, ambitious individuals who want to inspire others to join them in the new church they are starting. 

Some do it through selling a fresh exciting vision, while others are able to recruit volunteers just through having a charismatic personality. When the two come together—that is, an exciting vision communicated by a capable, convincing, magnetic leader—it results in people wanting to be part of it. 

That’s a good start, but usually the real test of a volunteer’s commitment comes after the works begin…when days turn into weeks, and weeks turn into months, and months turn into years, and things may not be going as planned. 

More is required from the same people who have been doing all the work, as well as faithfully giving, with the promise that when the work grows a little bit more then there will be others to share the work. (Just an aside: having a larger team does not change the 80/20 principle, that is, most of the time 80% of the work is done by 20% of the people, no matter how many people you have!) 

This brings us back to motivation. When volunteers are tired and perhaps feeling a little disillusioned, they tend to need a little more motivation from the leader they have been following. In the business world, the promise of added reward for extra effort is not as common as you might think. 

More often than not, it is the “performance evaluation” that subtly intimidates employees by highlighting “areas of needed improvement”. The ultimate fear is failure to perform resulting in dismissal, that is, “You’re fired!” This doesn’t happen in the Church, not with volunteers anyway. 

Oh, yes, there are times when people are asked to leave and, in extreme cases, excommunicated; but rarely is there a performance evaluation, let alone the setting of clearly articulated measurable goals. 


The temptation, at this point, is for church planters/leaders to play the “servant card”. The argument goes like this: “If we don’t hire people to work, then we can’t fire them if they don’t. And so, we have to find some other way—some compelling way—to motivate the volunteer staff.” 

So, they play the servant card! What’s the servant card? Simply, they tell people that God has called us to serve (which He has). But this reminder is not usually used to inspire, but to make individuals feel obligated. It plays on fear, guilt, and shame rather than God’s love, mercy, and grace. 

Again, the idea is that because of what God has done for you, you must now serve him. Rarely articulated but clearly understood: it is payback time! The motivation to serve, which must be understood in leading a volunteer army, should come from a heart that’s so overwhelmed by gratitude that serving is a delight and a joy.

For any thank-offering to God to be holy, it must be freely given. When we are made to feel obligated to serve then our offering is payment. We remain as servants rather than become the children of God. We find that God’s “unconditional love” has conditions. We haven’t received a free gift from God, after all, but one with strings attached. 

This is a real problem in the church. There wouldn’t be as many books written on the subject of planting and growing healthy churches if it wasn’t. But this is what I want to leave you to think about, especially if you are about to plant a church: 

Leaders—blinded by their own ambition—are often tempted to recruit people (converts and believers) in order to fulfill their own vision and ministry aspirations. The emphasis turns from building up the Body to do the work of the ministry to raising up workers to serve the Pastor to fulfill his or her own vision and ministry. 

When it comes to motivating God’s people to serve, the focus must always be that we’ve received a gift that none of us deserved: God’s love, mercy, and grace. The key is thankfulness, not a sense of obligation.

The Privilege of Leadership

But when it comes to leadership, we must always understand it as a privilege. The privilege? To lead God’s people into their destiny and purpose as the Body of Christ, believing that God, as He has promised, will build His church as you serve in rest and faith.

Believers must never be seen as a resource to get the job done, but as sheep that have been entrusted into your care to shepherd. After all, together with them, you are the Church, the Children of God, the Body of Christ, a Kingdom and Priests of the Most High God!

For more on the process of church planting, check out my introductory article “Planting a New Church”.

And for help bringing your church and God’s message to even more people, learn how you can use YouTube to do that, in this article.


Planting A New Church

I am a church planter—not just because I have planted churches, but because I believe in church planting. It is God’s design to grow His church on the earth. Church planting advances the Kingdom of God by taking the light into the darkness. It involves going to people and places that need to experience the love and power of God through Jesus Christ.

What makes church planters is not so much the act of planting churches or a trail of church plants, but the deepest conviction that church planting is God’s intended way to win the lost, to pastor and disciple those who believe, to train and equip the army of God, and to activate and send the Body of Christ into the world to plant more churches.

Things To Consider When Planting A New Church

If you’re planning to plant and pastor a new church, then here is a short list of things you need to consider before you set out.

  • Who are you trying to reach? Where do they live? How do you plan to reach them?
  • Will you need to do language studies before you start? Will vocational or professional training come first? Have you had any cross-cultural experience?
  • Are there any churches in the area already? Do you know their story? Are you planning to build a relationship with them before you start? 
  • What’s the budget for your church plant? 
  • When will you begin? Who needs to know? How will you communicate it?
  • What style of community church and worship service will you have? 
  • Do you have team members? Do you have a plan for developing launch team members? Do the launch team members know what will be expected of them? Who will lead the team?
  • What kind of support can you expect from other churches and church leaders, such as within your denomination, movement, church network, community church, house church, cell group? What kind of accountability do those partners expect?
  • Have you set clear goals? Have you set a timeframe for reaching them?
  • Are you and your spouse in agreement on planting a church? How will the church plant affect your family? 

Clearly, this list is not exhaustive, but includes some topics church planters, lead pastors, and launch team members need to carefully consider. Though there are various schools of thought about specific details of how to plant churches, these same questions are valuable.

Related Read: Recognizing Problems That Arise In Church Planting

Before we go further in talking about church plants, though, it might be helpful to have a shared definition of what I mean by churches. 

What Do We Mean When We Talk About “Churches”?

I always go back to God’s word when there is a question about our understanding of such things. Let’s take a look at what the Bible says about churches and church planting. 

The Idea Of Vine & Branches

In John 15:5, Jesus said to His disciples, “I am the vine; you are the branches. If you remain in me and I in you, you will bear much fruit; apart from me you can do nothing.” Jesus was speaking about things to come, explaining that He was the source of all that His Father in heaven would do on the earth; if they continued to follow Jesus in everything pertaining to their life and work, they would see the results of His work through them. 

But what does the concept of vine and branches have to do with churches and church planting? 

Well, for a start, there is only one vine—not many vines, but only one. Jesus was not referring to denominations, movements, or what we call churches (of which there are many), but to himself: 

The Son of God, sent by the Father, full of the Holy Spirit, to die for the sins of the world, to be raised from the dead, to send the Holy Spirit once ascended so that his work on earth would continue through his Body, the Church! What there are “many of” is branches. One vine, many branches. Simple, right? (I wish!) 

Let me explain further: Since there is only one vine, there is only one Church. If we are talking about planting new churches, then we must talk about something that is not separate from or additional to the one true and living Church, that is Christ’s.

Planting A New Church Is About People

Planting a new church is actually bringing about church growth. We are not starting something “new” as if it doesn’t already exist. And to be clear, since Jesus is the vine, we are the branches. People, redeemed by the blood of the Lamb. People, born-again, Spirit-filled. People, called by name, set apart, consecrated, Spirit-gifted, mantled with the destiny and purpose of God, to advance His Kingdom throughout the earth! People. 

As pastors and church leaders you will need buildings for the church to meet in, and equipment to facilitate the ministry—that is, running programs, holding worship services, having meetings—but none of these things together or separately are the Church. The Church is the people. 

Don’t forget this, and if you truly believe it, then as you plant churches, keep restating what you believe with your life, for the rest of your life!

A Story About “Going” To Church

For a long time, a small group met in our house week after week, year after year, every Saturday night. Those were some rich times of ministry for my wife and for me. 

Over the years, different people came, some to stay, some just passing through. One man who was a “regular” would be among the first to stand up at the end of each evening and say, 

“Well, I gotta go now ‘cause I gotta go to church in the morning.” 

As he moved to leave, I would meet him at the door and say, “Just remember, you can’t go to church, you can only be the Church!” He and I would laugh before we blessed each other and said goodbye. 

This went on for some time until one night he got up in his usual manner, saying what he always said, but before I could answer he laughed and said, 

“Yes, yes, I know, ‘You can’t go to church, you can only be the Church’. 

As warmly as I knew how, I responded by saying, “No you don’t know, because when you do know something that God has revealed to you, it changes the way you talk and the way you act. It’s called, my friend, ‘transformation’.” 

You can’t go to church because the church is not a physical address or a building on the corner of a city street. It is not a worship service, meeting, or program. The Church is God’s people. This is the truth. 

My Story Of Planting A New Church

Years ago, when I set out as lead pastor to plant and pastor my first church, the District Superintendent of the denomination that I was with said, “We are sending you to another city to ‘organize’ as a new church.” It was his way of explaining a church plant. 

He was right—it took a lot of organizing as well as personal effort to plant that church from scratch! 

From the time we “went public”, there was no turning back: No Sundays off, no excuses for not delivering weekly sermons and Bible studies, meeting with the launch team, counselling church members, doing weddings and funerals, worship service preparation, etc. Planning, scheduling, organizing? You bet! But all that activity, and all my performance did not create or sustain His Church. Organize a church into being? I think not. 

What you end up with is a Christianized organization with its members and regular activities. What is needed—what every church planter and launch team needs—is a revelation of Christ’s Church by the Spirit of God, preferably before stepping out to plant a new church.

What we say or how we talk so often expresses what we think. When our thinking changes, then how we talk changes, too. If information is meant to inform, then a revelation of the Spirit is meant to transform. Jesus was not trying to inform his disciples with regard to His Church, He was imparting a revelation to them. Later, on the day of Pentecost when the disciples received the Holy Spirit, their transformed minds understood things that they could only know by the Spirit. 

As a consequence, they talked differently—no longer confused and scared by Jesus’ bewildering departure, but clear-minded and emboldened by an infusion of the Spirit of God. Peter’s response to the gobsmacked crowd that day would mark the beginning of a transformation that continued in many others who repented, believed, and followed Jesus. 

Related Read: 10 Best Free Church Management Software for running your newly planted church

One Church, One Church Planter

So what’s my point? The point is that it is actually wrong to think that you can plant something that already exists. As Jesus explained, just as there is only one true vine, there is only one true Church. And there is only one Church planter! He said, “My Father is the gardener,” and He has planted His Church through His Son by the Holy Spirit. The Bible makes it clear that Jesus’ Church already exists and will prevail on earth until the Lord, Himself, returns. 

This brings us back to our definition. Church planting (“new” implied), is really about the Church being fruitful. 

There is no new vine to be planted, there are just branches to be grown. The growth is the Lord’s work in us and through us. He causes us to bear fruit, rather than we make ourselves fruitful (or productive) in his name. 

When God works through us in marvelous and miraculous ways, then He gets the glory and the testimony belongs to Him, rather than to man. Remember, as the scripture says, we are all, “like living stones, are being built into a spiritual house to be a holy priesthood, offering spiritual sacrifices acceptable to God through Jesus Christ” (1 Peter 2:5). The house is God’s work. “Unless the Lord builds the house, the builders labor in vain” (Psalm 127:1). 

And so, when it comes to church planting:

  • The planting is God’s
  • The building is God’s
  • Even our ability to bear fruit is His!

When we understand this by a revelation of the Spirit, then our transformed heart and mind come into alignment with the heart and mind of God. 

Without this kind of alignment, any new work that a man or woman begins will end up being more about their good intentions—and falsely founded on the idea that they are starting a new church. Truly God wants His Church to grow; however, we must carry a revelation of His Church in our hearts and minds in order to remain in Jesus as we step out to do His work. All church growth depends upon this, as apart from him we can do nothing (John 15:5). 

So what we really mean when we talk about planting new churches is adding branches to the true vine that will, hopefully, bear much fruit. But adding a new branch is not like building an extension onto your house. 

The only way this kind of branch is added to the vine is when an individual repents, believes in Jesus, and follows Him. It is the individual, not a community church, that is added to Jesus. The new believer, then, becomes another branch in the living vine, with great fruit-bearing potential. 

This is key to pastors and church leaders understanding what is “new” about church planting: It is not about the nation or the city or the town you go to. Nor is it about the building or equipment or programs or worship services you run in your church plants. 

It is, ultimately, about each individual you reach with the gospel who gives their life to Jesus and is born again by the Spirit of God. A dead stone that is now living! That is what makes things new. 


But what about the re-grouping, re-branding, re-packaging of the saints? 

What about lead pastors discipling those who are already “in Christ”? 

What about training and equipping, activating and sending? 

These are all good, necessary and important, but this is not new church planting, but rather shepherding believers to maturity. 

The chafing point in this is that we can work hard and spend huge amounts of resources caring for and being pastors to those who already believe in Christ, yet never see them become fruit-bearers in advancing the Kingdom! In fact, we might dare to conclude that the fruitfulness of the Body of Christ when it comes to church growth is a measure of our own ministry. And the cutting edge of the Church will always be in reaching the lost with the gospel of God’s love and forgiveness through Jesus Christ—in one word: evangelism. 

Our challenge is to do both well, that is, to pastor the Church in such a way that they are activated and sent out as “fishers of men”. Any other reason for church planting suggests we’ve failed to understand the apostolic and prophetic foundations of the Church (Ephesians 2:20). 

Advice for would-be church planters? In the words of Ed Stetzer, “Don’t let your church be a cul-de-sac on the Great Commission highway.”

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What Every Lead Pastor Needs to Know About Church Metrics

There isn’t a church planter or lead pastor who doesn’t care about success. Some may not admit this, fearing that might seem “unspiritual” to others. However, the desire for success in ministry is a common driving force.

Of course there are acceptable ways of talking about success. For instance, we talk about church growth all the time. Whether through winning people for Christ and discipleship of new converts or attracting existing believers to a church plant that seems new and fresh, growing churches is what it is all about. But which church metrics do we use to evaluate success? What kind of church data and tool can determine if we have met our goals?

In this post we’re going to provide an overview of church metrics and discuss their use (and misuse):

Keep reading to learn why and how to set church metrics that matter. 

Popular Metrics Church Leaders Use To Evaluate Success

Within churches, growth is often publicly shared and showcased through testimonies: Acts of miraculous faith, servanthood, irrational generosity, fruitfulness, and transformed lives, of course, are the markers of a person’s walk with Jesus. 

Yet shoptalk between pastors most often reflects a numbers game. Some of the most commonly sought after and tracked  church data includes :

  • Attenders and attendance 
  • Membership rolls
  • Salvations 
  • Salvation follow-ups 
  • Baptisms
  • Tithes and giving 
  • Discipleship
  • Outreach programs
  • Small group numbers
  • Staffing numbers
  • Volunteers 
  • Team members

The list of church metrics goes on, from the rational (number of cars in the parking lot) to the slightly more obscure.

Back in the 80s, the senior pastor who I was serving at the time carefully tracked how many cassette tapes (remember those?) of his message were purchased each week. For him, success was measured through tape sales!

Tools You Can Use To Track Church Data

If these are the church metrics that matter to you, you can find a whole slew of tools and church management software that’ll help you set goals and track your metrics. The advantage of chms software is that it allows you to spend less time managing the data, and more time developing insights so you can make better decisions. 

For many church plants, and church leaders with rapidly changing congregations, understanding what’s happening in your church can be very valuable. With a host of free tools available, including Church Metrics from, you can simply use an iPad and their iOS app (also available as a mobile app on Android) to very quickly get a much richer understanding of what’s happening in your church. 

Below is a list of some other church management software with metrics functionality:

  1. Wild Apricot 
  2. Elvanto 
  3. Breeze 
  4. Chmeetings 
  5. TouchPoint 

But before you go and check out the pricing and functionality for those tools, read on friend. 

Measuring success: a numbers game

There is nothing intrinsically unspiritual with counting numbers. Or should I say, there is neither anything spiritual nor unspiritual about analyzing and evaluating performance in relationship to established goals. The science of statistics is used worldwide to track everything from sports to world pandemics in real time. And now, with the help of social media, measuring popularity and success has soared to a new level. 

Whether you are selling merchandise, raising money through crowdfunding, building a YouTube channel, or preaching the gospel, knowing who you are aiming to reach, whether you have reached them, and their response to your message, is vital. 

You want to reach the world for Christ, right? As a pastor, you probably meet the group you pastor at least once a week. In the past (that is, pre-COVID), people typically gathered at service times. Since last year, many Sunday services are now live-streamed, which has changed everything. 

People who would normally “go to church” can stay home; but now anybody who has access to the internet and a link to your livestream can join in, too! As a pastor you’re wondering:

  • Who are these people?
  • How is the outreach of your service affecting or influencing them? 
  • What decisions and actions are they taking because of it?

Perhaps these are the same questions pastors have always asked; but now, with the help of the internet, your potential to reach people has increased exponentially. 

Sure, we have had television evangelists and Christian programming for some time, but broadcasting has become both affordable and accessible to almost every local church around the world. All of a sudden, there is a real chance for you to make a connection—a touchpoint—with more people than you ever were able to before!

Why Measurement Matters

But back to the numbers game. Putting aside important discussion about KPIs (Key Performance Indicators) we need to measure our performance. 

Of course, fear of criticism (and goodness knows, pastors get enough criticism!) can keep you from inviting any kind of feedback. But without a means of measuring performance there is no credible way of knowing, this side of heaven, if your ministry is effective. 

Mind you, as I have already said, if you have no clear, well-defined goals to begin with then you really won’t have anything to measure. With no results to measure, then the value of doing (programs, services, and events) is justified by the work you do (time, effort, and resources), rather than the results it brings.

For now, assuming that you have some clear goals in place, some form of measurement is not only helpful, but essential. Effective ministry is the result of clearly articulated goals, strategic planning, activation and empowerment, and then honest evaluation. What makes this spiritual is when we prayerfully seek the heart and mind of God for his purposes to be accomplished through our lives, for the sake of His son, Jesus.

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The Misuse Of Church Metrics

So whether you are a pastor or other church leader of a church plant or nonprofit, you will benefit from tracking church metrics in real time, and using them to follow up with better decisions, and even optimize stewardship. The challenge with such things, though, is not in the measuring. Rather, it is a problem with ourselves, an issue of identity. 

Related Read: Recognizing Problems That Arise In Church Planting

An issue of mistaken identity

Our sense of self-worth is far more dependent on our performance than most of us are comfortable admitting. The outcome is that we are likely to measure our own personal value by what we do rather than who we are. We feel good about ourselves when we are performing well, and bad when we are not. Even worse, we may be tempted to believe that we are better than others who do not perform as well! 

Consequently, we look for, even crave for, anything that would indicate that we are doing a good job—a better job—the best job!

When our sense of identity is derived from being loved and accepted based on how we’ve performed, then we live not in the love of Christ but in the fear of man. We might be able to meet up to someone else’s standards for awhile, perhaps, but never God’s! 

This is why, before we turn to church metrics to measure our success, we must rest, again, in the reality of the unconditional love of God the Father. God’s love is not based on our performance but on who we are. Leaning too heavily on the numbers will always lead us astray. The trouble is that the indicators the world looks for are not the same as God’s. Numbers may result in misleading conclusions about our ministry efforts, not because the numbers are wrong, but because of the way we interpret them. 

What Metrics Really Matter—And Why

Let’s be honest: According to the world’s measuring stick (particularly in the United States), high-achievers who demonstrate an almost super-human capacity for work are not only rewarded for what they do but are also exalted as models of success. 

Again, there is nothing wrong with working hard, just as there is nothing wrong with measuring the fruit of your hard work.

However, when we apply God’s measuring stick to our lives, we find He is looking for something very different. For Him, what matters most is not the numbers but what’s in our hearts. 

Measuring success with Heaven’s ruler

While we are tempted to simply count fruit, God looks first for its quality! Faithfulness, trust, devotion, sacrifice, servanthood, humility, love—all these characteristics mark us. And though they need to be expressed through action, that is, through what we do (see James 2:20), when they are found in us, as the core of our being in Christ, God is pleased.

So, how do we strike a balance between resting in God’s unconditional love, on the one hand, and the work that He has called us to, on the other? How do we evaluate our performance and that of our team members, spiritually speaking, while at the same time not trusting the count of measurable things to inform and direct us with regard to the things that cannot be counted? 

The balance, I believe, lies between knowing who you are in God’s perfect love in Christ—fully forgiven, fully accepted—and the undeserved calling to serve God on earth so that He might do His heavenly work through you. By faith and in trust, we lay down our work to rest in the confidence of the knowledge that He will accomplish His work through us.

When I was a boy growing up I loved going to the playground. After the swings, my next favourite equipment was the teeter-totter. To play, you need two willing subjects, one at each end: one to “teet” and the other to “tot”. In the middle was a balancing point. If there was equal weight, with equal exertion at both ends, a well-calibrated instrument would stabilize, becoming still and resting in the balance. This theory is sound, but remember: Most children want to go up and down, producing endless motion rather than balancing perfectly at rest! 

Not surprisingly, knowing who we are in God and doing the work He has called us to is more like the back and forth, up and down of children playing on the teeter-totter than a theology of balance:

 What we know and experience in the world in which we live gives constant pushback against who God is and how He works. 

Our challenge is to live in a natural world ruled by natural principles and laws, yet operate instead by the rules and principles of the Kingdom of God. Sometimes these things seem to come into balance and we find harmony in the two realities, but most of the time they just seem to clash. 

The key is not so much finding a balance between what we know in the natural and what is revealed to us in the Spirit, but rather resting in God between the two.

The Art Of Biblical Church Data Interpretation

So where does that leave us? Well, it brings us to a simple conclusion: If you really want to know how you are doing, you might want to think about who you are asking and what your motives are in asking.

Once all the measuring is done and the numbers have been calculated, the results may all be the same, yet the interpretation of those results might lead to different conclusions.

The senior pastor I mentioned who counted the sales of his sermon recordings as an indicator of his success fell into adultery and lost his ministry. He was a great preacher and he did sell a lot of tapes; but this was not enough to keep him from unnecessary failure with a catastrophic outcome. He chose to look at the numbers he wanted to see with total disregard for what God wanted to show him in his heart.

Remember when Samuel went to Bethlehem to anoint a new king to replace Saul who God had rejected? He was asked to anoint one of Jesse’s sons. We know in hindsight that David was the one who was chosen; but if it had been up to Samuel, he would have picked Eliab. 

1 Samuel 16:6 says, “So it was, when they came, that he (Samuel), looked at Eliab and said, ‘Surely the Lord’s anointed is before Him!'” 

When Samuel measured the man standing in front of him, he concluded that this one would be a good candidate to receive a kingly anointing. But the prophet got it wrong. What might have been a real win for Eliab ended up not to be so, because ultimately God’s measuring stick was used, rather than man’s. “But the Lord said to Samuel, ‘Do not look at his appearance or at his physical stature, because I have refused him. For the Lord does not see as man sees; for man looks at the outward appearance, but the Lord looks at the heart'” (1Samuel 6:7).

In the end, Samuel anointed God’s pick: David. That day Samuel, the man, functioned in his calling, fulfilling his prophetic assignment because he acted upon God’s judgement and not his own.

Bottom line? 

How God sees and measures can only be known to those to whom He chooses to reveal such things. And so, when it comes to church metrics, let’s continue to count, measure, record, analyze, and evaluate church data. Sure, choose interactive church management software (ChMS) with the best functionality for your context. 

But don’t forget that what will matter most in your life and ministry is how God measures you and the work you have done in His name.

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